scholarly journals How categorization impacts the design of requests: Asking for email addresses in call-centre interactions

2021 ◽  
pp. 1-24
Author(s):  
Marie Flinkfeldt ◽  
Sophie Parslow ◽  
Elizabeth Stokoe

Abstract Marketing research shows that organizations tailor communication for particular customer ‘segments’, but little is known about the live design of interaction for different categories. To investigate this, we examine telephone calls to a holiday sales call-centre (for ‘seniors’) and a university admissions call-centre (for ‘young’ students). While topically different, call-takers in both datasets requested callers’ email addresses in order to progress service. Using conversation analysis, we examine how these requests were designed, where and how ‘age’ was made relevant, and how subsequent service provision was handled in a way that matched callers’ presumed age categories. Contrastive to the static notion of ‘segments’, we show how recipient design is bound up with categorial considerations while being responsive to the live unfolding of actual interaction. The article demonstrates how a comparative collection-based approach can be used to analyse the relevance of social categories in situations where this is implicit or ambiguous. (Membership categorization, customer segmentation, conversation analysis, recipient design, requests, age)*

Author(s):  
Emily Hofstetter ◽  
Elizabeth Stokoe

Abstract In this paper, we present an analysis of how constituents procure services at the constituency office of a Member of Parliament (MP) in the United Kingdom. This paper will investigate how several previously documented interactional practices (e.g. entitlement) combine at the constituency office in a way that secures service. From a corpus of 12.5 hours of interaction, and using conversation analysis, we examine constituents’ telephone calls and meetings with constituency office staff and the MP, identifying practices constituents use. First, constituents opened encounters with bids to tell narratives. Second, constituents presented lengthy and detailed descriptions of their difficulties. These descriptions gave space to manage issues of legitimacy and entitlement, while simultaneously recruiting assistance. Third, we examine ways in which constituents display uncertainty about how the institution of the constituency office functions, and what services are available. The paper offers original insights into how constituency services are provided, and how constituency offices give access and support to ordinary citizens, while expanding the conversation analytic literature on institutional service provision.


2017 ◽  
Vol 27 (1) ◽  
pp. 164-186 ◽  
Author(s):  
Hyunju Shin ◽  
Alexander E. Ellinger ◽  
David L. Mothersbaugh ◽  
Kristy E. Reynolds

Purpose Services marketing research continues to be largely focused on firms’ reactive interactions for recovering from service failure rather than on proactive customer interactions that may prevent service failure from occurring in the first place. Building on previous studies that assess the efficacy of implementing proactive interaction in service provision contexts, the purpose of this paper is to compare the influences of proactive interaction to prevent service failure and reactive interaction to correct service failure on customer emotion and patronage behavior. Since proactive interaction for service failure prevention is a relatively underexplored and resource-intensive approach, the authors also assess the moderating influences of customer and firm-related characteristics. Design/methodology/approach The study hypotheses are tested with survey data from two scenario-based experiments conducted in a retail setting. Findings The findings reveal that customers prefer service providers that take the initiative to get to them before they have to initiate contact for themselves. The findings also identify the moderating influences of relationship quality, situational involvement, and contact person status and motive. Originality/value The research contributes to the development of service provision theory and practice by expanding on previous studies which report that proactive efforts to prepare customers for the adverse effects of service failure are favorably received. The results also shed light on moderating factors that may further inform the exploitation of resource-intensive proactive interaction for service failure prevention. An agenda is proposed to stimulate future research on proactive customer interaction to prevent service failure in service provision contexts.


2012 ◽  
Vol 14 (3) ◽  
pp. 313-319 ◽  
Author(s):  
Rod Gardner

In this commentary on Stokoe’s article, ‘Moving forward with membership categorization analysis’, I take up the challenge to apply her keys for MCA to an extract of conversation recorded in a restaurant. The strengths of conversation analysis have not included – and indeed have not attempted to achieve – successful engagement with beyond-the-immediate-talk aspects of culture and the commonsense workings of society. The aim of the article is to explore what MCA might add to an analysis of a stretch of talk using conversation analytic tools. It was found that a systematic application of the keys did indeed provide a richer account of what was going on. Whereas categories alone did not appear to provide more insights than commonsense can tell us, when the broader array of MCA tools and keys were applied, an enhanced analysis of the passage of talk emerged. An exploration of whether this can be extended as a method for a rigorous investigation of culture and society while still being grounded in participants’ mutual, moment-by-moment orientations to categories seems at the very least worth the serious attention of scholars interested in interaction.


2010 ◽  
Vol 34 (3) ◽  
pp. 15
Author(s):  
Keiko Ikeda

Dr. Elizabeth Stokoe is one of Europe’s foremost authorities on identity-in-interaction. Although her work does not focus on foreign language learning contexts per se, many scholars and students of identity in Japan are familiar with her 2006 book Discourse and Identity, co-authored with Dr. Bethan Benwell, and her qualitative yet strongly empirical approach to documenting identity-in-interaction through Conversation Analysis (CA) and Membership Categorization Analysis (MCA). Dr. Stokoe is Professor of Social Interaction in the Department of Social Sciences, Loughborough University. She was interviewed by Keiko Ikeda


Author(s):  
Robyn E Stobbs ◽  
Arlene Oak

This poster will present emerging results from a study of material and discursive information practices in tabletop roleplaying games. The focus will be on the ways in which players collaboratively construct and interact with the fictional worlds of play. A “big and small story” approach, influenced by the ethnomethodological methods of conversation analysis and membership categorization analysis, will be used to analyze the players’ talk as they intersubjectively create and sustain a fictional space of play.


Pragmatics ◽  
2013 ◽  
Vol 23 (4) ◽  
pp. 661-684 ◽  
Author(s):  
Rosina Márquez Reiter

In this article I examine a negotiating strategy observed in telephone calls made by (prospective) clients to the Latin American call centre operation of a multinational company specialised in holiday time-shares. Through this strategy, which I have termed ‘fabricated ignorance’, the (prospective) clients show an unawareness of how the system works in order to gain access to information, services, or benefits that they are not, in theory, entitled to. They do so, among other things, by formulating pre-sequences designed to address a gap in knowledge as a way of dealing with the possibility of their requests being rejected. Essentially, the callers approach the interactions displaying only partial knowledge of the system and manage the conversations in such a way that the agents will be induced to have a false notion of what is going on. I contend that service operationalization, which positions the (prospective) clients as information-disadvantaged relative to the agents, coupled with unfair commercial practices leads them to pursue ways of counterbalancing such imbalances providing thus fertile ground for the emergence of this strategy. Fabricated ignorance is a (prospective) client’s way of sizing up opportunities. Sizing up entails a participant’s assessment of where the interaction is leading, an estimation of the extent to which is conducive to meeting the participant’s goals and the steps that might be needed to achieve them. One avenue for achieving this aim is judging the moment in the encounter when it might be potentially more convenient to make their move and to act out an uninformed stance.


Author(s):  
Ann Weatherall

Conversation analysis is a distinctive approach to research on language and communication that originated with Emanuel Schegloff, Harvey Sacks, and Gail Jefferson. It assumes a systematic order in the minute details of talk as it is used in situ. That orderliness is understood to be the result of shared ways of reasoning and means of doing things. Conversation analytic studies aim to identify and describe how people produce and interpret social interaction. For example, the interpretation and response to the question, “How are you” differs depending on whether it is asked by a doctor in a medical consultation or a friend during a casual conversation. Overwhelmingly, data are naturalistic audio (for telephone-mediated talk) or video recordings (for copresent interactions). The recordings are transcribed using conventions first established by Gail Jefferson. They have been further developed since to better capture features such as crying and multimodality. Specialized notations are used to highlight features of talk such as breathiness, intonation, short silences, and simultaneous speech. Analyses typically examine how everyday actions are done over sequences of two or more turns of talk. Greetings, requests, and complaints are actions that have names; others don’t. Studies may examine a range of linguistic, embodied, and environmental phenomena used in coordinated action. Research has been conducted in a broad range of mundane and institutional settings. Medical interaction is one area where conversation analysis has been most applied, but others include psychotherapy and classroom interaction. A conversation analytic perspective on identity is also distinctive. Typically, approaches to intergroup communication presuppose a priori the importance of social identities such as age, gender, and ethnicity. They are theorized as independent variables that impact language behaviors in predictable and measurable ways. This view strongly resonates with common sense and underpins popular questions about gender-, race- or age-based differences in language use. In contrast, a conversation analytic approach examines social identities only when they are observably and demonstrably relevant to what participants are doing and saying. The relevance of an identity category rests on it being clearly consequential for what is happening in a particular stretch of talk. Conversation analysis approaches identity as a type of membership categorization. The term “member” has ethnomethodological roots that recognizes a person is a member from a cultural group. Categories can be invoked, used and negotiated in the flow of interaction. Membership categorization analysis shows there is a systematic organization to category work in talk. Using conversation analysis and membership categorization analysis, discursive psychology studies how social identity categorizations have relevance to the business at hand. For example, referring to your wife as a “girl” or a “married woman” invokes different inferences about socially acceptable behavior.


2019 ◽  
Vol 22 (1) ◽  
pp. 87-109
Author(s):  
Elizabeth Stokoe ◽  
Rein Ove Sikveland ◽  
Saul Albert ◽  
Magnus Hamann ◽  
William Housley

How authentic are inquiry calls made by simulated clients, or ‘mystery shoppers’, to service organizations, when compared to real callers? We analysed 48 simulated and 63 real inquiry calls to different veterinary practices in the United Kingdom and Ireland. The data were transcribed for conversation analysis, as well as coded for a variety of call categories including reason for the call, call outcome and turn design features. Analysis revealed systematic differences between real and simulated calls in terms of (1) reasons for the call, call outcome and call duration and (2) how callers refer to their pets in service requests and follow-up questions about their animal. Our qualitative analyses were supported with statistical summaries and tests. The findings reveal the limitations of mystery shopper methodology for the assessment of service provision. We also discuss the implications of the findings for the use of simulated encounters and the development of conversational agents.


Pragmatics ◽  
2014 ◽  
Vol 24 (1) ◽  
pp. 35-62 ◽  
Author(s):  
Chie Fukuda

This study explores categorization processes of people (identities) and language (linguistic varieties) in interactions between L1 (first language) and L2 (second language) speakers of Japanese and the language ideologies behind them. Utilizing Conversation Analysis (CA) in combination with Membership Categorization Analysis (MCA), the present study focuses on how participants apply these categories to self and other where identities and language ideologies emerge in the sequences of ordinary conversations. The study also illuminates how the participants react to such ideologies, which is rarely documented in previous studies of L2 Japanese interactions. It is controversial to use CA and MCA as methodologies for inquiries into ideology due to different epistemological and theoretical frameworks. Yet, joining the emerging trend of CA studies that address ideological issues, this study will also demonstrate the compatibility between them. Methodological integration of CA and MCA has been proposed since the 1970s, but has started to be adopted only recently. Because few studies employ this combination in the area of language ideologies, it serves as a novel analytic tool in this body of research. Thus, this study makes a methodological contribution to the study of language ideologies, illustrating the production of language ideologies and reactions to it as participants’ accomplishments.


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