scholarly journals Electronic document as an element of digital transformation of economic entities

2021 ◽  
Vol 68 (1) ◽  
pp. 44-51
Author(s):  
S. Levitsky
Keyword(s):  
Management System ◽  
Personal Data ◽  
Digital Transformation ◽  
Document Management ◽  
Information Support ◽  
Enterprise Management ◽  
Electronic Document ◽  
Digital Form ◽  
Enterprise Management System ◽  
High Level

The essence of electronic document management of the enterprise is investigated and the main components of this process organization are revealed in this paper. The place of the electronic document in the enterprise management system is investigated. The peculiarities of transition to the application of electronic documentation are revealed and this process is defined as the main direction of development and improvement of the accounting and financial service of the enterprise. It is proved that digital documents are becoming indispensable for everyone who appreciates comfort, efficiency and high level of security. From practice, it is evident that those companies where digital transformation is started, have gained competitive advantages and are able to process large amount of information. Therefore, working with documents in digital form can, among the other things, save time and space. It is defined that the information support of the management system depends on the quality of documentation, storage and use of previously created information, creates the foundation of the process. All types of documents can be converted to digital form: from simple accounting records, to personal files of various types and formats or multi-page commercial contracts. The most common of these are invoices and bank statements. Specialized equipment, which is available today in this process, makes it possible to scan 250 documents simultaneously in less than 5 minutes. The main barriers for remote operation under pandemic conditions, with the need of continuous computer use, are identified. This process is complicated by paperwork, which requires transportation to employees' homes and the introduction of additional procedures related to information security. This problem provokes a significant increase in interest in digitization among businesses, particularly regarding payroll documentation, due to the large share of paper documents in this process and restrictive measures related to the protection of personal data.

Digital Transformation Process in Selection and Implementation of an Electronic Document Management System

2022 ◽  
pp. 62-84
Author(s):  
Leyla Özgür Polat
Keyword(s):  
Management System ◽  
Critical Issue ◽  
Digital Transformation ◽  
Environmental Benefits ◽  
Document Management ◽  
Electronic Document ◽  
Work Processes ◽  
Actual Application ◽  
Document Management System ◽  
Electronic Document Management

An electronic document management system (e-DMS) is an information system that allows creating, distributing, filing, storing, searching, destroying, and archiving documents concerning certain criteria and standards as a critical part of every digital transformation. It is known that correspondence processes in public institutions such as universities are time-consuming activities that increase workload and bureaucracy. Therefore, it is a critical issue to select and implement the suitable e-DMS software which systematically supports institutions in managing the documents they produce in their work processes. This chapter provides decision support to the institutional managers for selecting proper software, the preparation process before the application, transformation stages, and the environmental benefits after the implementation of the system are shown with their workflows through an actual application in a university. Digital transformation of the system provides both environmental and social benefits for institutions beside its material benefits such as time and labour.

Information Support of Management in the Environmental Management System

2021 ◽  
Vol 29 (1) ◽  
pp. 20-24
Author(s):  
A.E. Sorokin ◽  
◽  
E.E. Galkina ◽  
Keyword(s):  
Environmental Management ◽  
Sustainable Development ◽  
Management System ◽  
Environmental Management System ◽  
Document Management ◽  
Information Support ◽  
Management Systems ◽  
Environmental Management Systems ◽  
Electronic Document ◽  
Electronic Document Management

The introduction of environmental management systems (EMS) at enterprises makes it possible to put into practice the principles of sustainable development. The efficiency of the environmental management system largely depends on the information support of the system. The use of information technology, electronic document management allows you to increase the effectiveness of the EMS at the enterprise.

scholarly journals Features of the Digital Transformation of the Industrial Enterprise Management System in the Modern Conditions of Economic Development

2021 ◽  
pp. 131-140
Author(s):  
Sergej Korobov ◽  
Il’ja Pshenichnikov ◽  
Veronika Epinina
Keyword(s):  
Economic Development ◽  
Management System ◽  
Self Regulation ◽  
Digital Transformation ◽  
Industrial Enterprise ◽  
Enterprise Management ◽  
Smart Contracts ◽  
Industrial Enterprises ◽  
Business Entities ◽  
Enterprise Management System

The article examines the prerequisites for using the elements of digital transformation to improve the efficiency of industrial enterprises in the modern conditions of economic development. The authors identify and formulate the distinctive features of the transformation of the production process control system under the influence of digital transformation. The main provisions of the methodological substantiation of the transformation of the production and organizational structures of an industrial enterprise, involving the use of a system for allocating structural units into separate centers of financial and production responsibility, interacting with each other through “smart contracts” are revealed. The authors prove the relevance of the use of “smart contracts”, which allows self-regulation of production and management business processes of business entities. The stages of digital transformation of industrial enterprises are proposed, including: identification of the level of digital maturity of the enterprise; identification and development of the instrumental apparatus for the implementation of the digital transformation of the enterprise; assessment of the effectiveness of transformative actions aimed at the digital transformation of an economic entity. In the course of the proposed study, the conceptual foundations of the digital transformation of the enterprise management system are developed with the division into digital responsibility centers, and recommendations are formulated and proposed for the formation and development of the “digital field” of the enterprise.

New approaches to improving enterprise management systems using international models and standards in a digital transformation environment

2020 ◽  
pp. 24-29
Author(s):  
V.V. Silaeva ◽  
◽  
V.P. Semenov ◽  
Keyword(s):  
Management System ◽  
Integrated Management ◽  
Digital Transformation ◽  
International Standards ◽  
System Model ◽  
Management Systems ◽  
Enterprise Management ◽  
Integrated Management System ◽  
New Approaches ◽  
Iso 31000

The relevance of creating integrated management systems for enterprises in a digital transformation environment is proved. New approaches to improving the management system in accordance with the new European excellence model (EFQM 2020) and international standards for achieving sustainable success and risk management are described. Approach to the development of integrated management system model based on the new EFQM 2020 model and international standards such as ISO 9004:2018 and ISO 31000:2018 is offered.

Economic-Mathematical Modeling in the Enterprise Management System

2018 ◽  
pp. 122-131
Author(s):  
Vyacheslav Danilin ◽  
◽  
Andrey Pleshchynski ◽  
Alexander Stavchikov ◽  
Dmitry Zhdanov ◽  
...  
Keyword(s):  
Mathematical Modeling ◽  
Management System ◽  
Enterprise Management ◽  
Enterprise Management System

INCREASING THE EFFICIENCY OF MANAGERIAL DECISION THROUGH THE IMPLEMENTATION OF A BUILT-IN QUALITY SYSTEM

2020 ◽  
Vol 1 (11) ◽  
pp. 54-59
Author(s):  
E. S. GUROVA ◽  
◽  
E. P. ZNAMENSKAYA ◽  
Keyword(s):  
Quality Management ◽  
Management System ◽  
Quality System ◽  
Enterprise Management ◽  
Management Decision ◽  
Managerial Decision ◽  
High Quality ◽  
Supporting System ◽  
Enterprise Management System

The article considers one of the important criteria for improving the enterprise management system – making a high-quality management decision. This criterion affects the development of the organization's management system. The proposed method, using the implementation of the built-in quality system, will increase the number of high-quality decisions made, increase the ability of the management system to adapt to external changes, and contribute to the formation of a self-supporting system by using the internal reserves of the organization.

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