scholarly journals Scientific aspects of information exchange in electronic document management systems

E-Management ◽  
2020 ◽  
Vol 3 (2) ◽  
pp. 55-62
Author(s):  
M. Oreshina ◽  
A. Badina
Keyword(s):  
Information Systems ◽  
Information Exchange ◽  
Document Management ◽  
Management Systems ◽  
Document Preparation ◽  
Information Flows ◽  
Electronic Document ◽  
Multivariate Integration ◽  
Model Based ◽  
Electronic Document Management

The regularities showing the development of information exchange in the virtual space have been examined, electronic document management in the organization using information systems has been considered. It has been shown that the intellectualization of information systems is based on a powerful mathematical apparatus that provides work with texts by computer programs, based on the creation of models that include patterns necessary for the design of modern information search systems, as well as systems for automatic classification and analysis of texts.A document flow model based on a number of mathematical regularities, numerical methods of multivariate integration, the theory of mixed Queuing networks has been proposed. This model allows you to evaluate the multivariate integration of devices of electronic document management systems (EDMS), contributes to the formation of statistical data on document processing, provides with minimal time costs the formation of information flows in electronic document management systems, has a convenient user interface for object interaction programs. This model, based on the definition of a set of options for data transmission channels, a set of options for data collection equipment EDMS, a set of options for data processing equipment, a set of end devices of the EDMS communication environment, allows you to analyse the functionality of electronic document management systems.The proposed EDMS model shows that a number of functions of complex document management in an organization can be automated and optimized based on mathematical methods, which will reduce the time of document preparation, its routing and processing. Document management of the organization, using this EDMS, ensures optimization of information flows in the organization, contributes to the formation of important management decisions, taking into account all risk factors.

scholarly journals Approaches to improving the training of IT specialists in the field of electronic document management

2021 ◽  
Vol 18 (1) ◽  
pp. 88-99
Author(s):  
Evgeniya N. Stepanova
Keyword(s):  
Educational System ◽  
Document Management ◽  
Management Systems ◽  
Electronic Document ◽  
Electronic Document Management ◽  
Technological Tools ◽  
Object Of Study ◽  
And Training

Problem and purpose. The problem of improving the training of IT specialists in the field of electronic document management in the process of studying at a university is examined. Methodology . The study used an analysis of practical activities in working with electronic document management systems and training in working with these systems in the process of training IT specialists in the field of electronic document management. Results. A proposal has been put forward on the need to create a special educational system for electronic document management for use as an object of study and as a means of training in the education of IT specialists in the field of electronic document management, the requirements for it were formulated, and step-by-step models of its preparation are described. Conclusion. The proposed software and technological tools and organizational and methodological methods will allow solving the problem of improving the quality of training of IT specialists in the field of electronic document management.

scholarly journals Cryptographic Recursive Control of Integrity of Metadata Electronic Documents. Part 1. Mathematical Model

2020 ◽  
pp. 2-18
Author(s):  
Dmitry Tali ◽  
◽  
Oleg Finko ◽  
◽  
Keyword(s):  
Mathematical Model ◽  
Graph Theory ◽  
Information Systems ◽  
Control Method ◽  
Research Result ◽  
Document Management ◽  
Technical Solution ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management

The purpose of the research is to increase the level of security of electronic document metadata in the face of destructive influences from authorized users (insiders). Research methods: new scientific results allowed using a combination of data integrity control method based on the «write once» method and of authentication of HMAС messages (hash-based message authentication, as well as graph theory methods. Research result: a method of cryptographic recursive 2-D control of the integrity of electronic documents metadata is proposed. The analysis of the object of the study was carried out, based on the results of which it was concluded that it is necessary to effectively protect the metadata of electronic documents processed by automated information systems of electronic document management. Developed and described a mathematical model of the proposed method, based on graph theory. The developed technical solution makes it possible to implement the functions of cryptographic recursive twodimensional control of the integrity of the metadata of electronic documents, as well as to provide the possibility of localizing modified (with signs of violation of integrity) metadata records, in conditions of destructive influences of authorized users (insiders). This, in turn, reduces the likelihood of collusion between trusted parties by introducing mutual control over the results of their actions. The proposed solution makes it possible to ensure control of the integrity of data processed by departmental automated information systems of electronic document management, where, due to the peculiarities of their construction, it is impossible to effectively use the currently popular blockchain technology.

How do people attempt to integrate the management of their paper and electronic documents?

2014 ◽  
Vol 66 (2) ◽  
pp. 134-155 ◽  
Author(s):  
Matthew Jervis ◽  
Masood Masoodian
Keyword(s):  
Integrated Management ◽  
Document Management ◽  
Management Systems ◽  
Electronic Document ◽  
Office Work ◽  
Content Type ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Almost All ◽  
Office Environments

Purpose – This article aims to describe how people manage to integrate their use of paper and electronic documents in modern office work environments. Design/methodology/approach – An observational interview type study of 14 participants from 11 offices in eight organizations was conducted. Recorded data were analysed using a thematic analysis method. This involved reading and annotation of interview transcripts, categorizing, linking and connecting, corroborating, and producing an account of the study. Findings – The findings of the study can be categorized into four groups: the roles paper and electronic documents serve in today's offices, the ways in which these documents are managed, the problems associated with their management, and the types of fragmentation that exist in terms of their management and how these are dealt with. Practical implications – The study has identified the need for better integrated management of paper and electronic documents in present-day offices. The findings of the study have then been used to propose a set of guidelines for the development of integrated paper and electronic document management systems. Originality/value – Although similar studies of offices have been conducted in the past, almost all of these studies are prior to the widespread use of mobile and network-based shared technologies in office environments. Furthermore, previous studies have generally failed to identify and propose guidelines for integration of paper and electronic document management systems.

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