Understanding and Managing Software Acquisition

In today’s service-oriented economy, information systems are becoming the lifeblood of many organizations. As part of this trend, applications software is an increasingly important and little understood type of process technology. In this chapter we synthesize many of our findings and explore their implications for procuring software in organizations that deliver services. We will argue that it is during the procurement of software and in the planning processes that precede procurement that managers with insight about software design have the most to offer. This book has provided several extended examples of how mission critical software is used in service organizations by operational personnel to assist them in service delivery and by management for monitoring and control purposes. We have shown how service delivery becomes redefined in terms of the combined capability of workers and the integrative functionality designed into mission critical software. We have also shown how software may affect the structure of a service organization and the scope of individual jobs within it. Mission critical software thus serves important integrative functions, such as job restructuring and service redefinition, for the service delivery organization. Although vital to any company’s production capability, process technology is often viewed as an ancillary concern of top management when it comes to purchasing it. Procurement is thought to be best left to technicians who have both the time and inclination to preoccupy themselves with comparison shopping. Many managers are uncomfortable with technological decisions. In large organizations, decisions about new technology tend to be delegated to groups far removed from senior management. Only when procurement costs rise above a certain threshold will the level for such decisions be escalated in the organization. By then, assessments are usually reduced to some sort of financial payback calculation and the substantive issues associated with the proposed technology become submerged. The crucial shortcoming of this approach is that technology acquisition is an important strategic issue, not just a technical matter. By shaping the capabilities of the organization’s production function, process technologies, can dramatically affect productivity, quality, and the range of possibilities for making goods or delivering services.