Medical Registry Data Collection Efficiency: A Crossover Study Comparing Web-Based Electronic Data Capture and a Standard Spreadsheet

Objective: The aim is to evaluate the speed in the activation of Covid-19 clinical trials at SS. Antonio e Biagio e Cesare Arrigo Hospital of Alessandria during the pandemic. Methods: Data collection related to the activation and the conduction of clinical trials was managed using a database created through a web-based platform REDCap (Research Electronic Data Capture). Results: 32 studies were activated in the period between March 23 and July 31, 2020. An average time of 14 days elapsed between taking charge of the request and the issuance of the authorization act. Conclusions: During the emergency it was possible to activate the trials quickly thanks to fast-track procedures, optimizing COVID-19 clinical research.

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Capturing a Stata Dataset and Releasing it into REDcap

The Stata Journal Promoting communications on statistics and Stata ◽

10.1177/1536867x1701700108 ◽

2017 ◽

Vol 17 (1) ◽

pp. 130-138

Author(s):

Seth T. Lirette ◽

Samantha R. Seals ◽

Chad Blackshear ◽

Warren May

Keyword(s):

Data Collection ◽

Data Entry ◽

Data Capture ◽

Data Dictionary ◽

Electronic Data Capture ◽

Application Research ◽

Electronic Data ◽

Web Based ◽

Internet Connection ◽

Technology Advances

With technology advances, researchers can now capture data using web-based applications. One such application, Research Electronic Data Capture (REDCap), allows for data entry from any computer with an Internet connection. As the use of REDCap has increased in popularity, we have observed the need to easily create data dictionaries and data collection instruments for REDCap. The command presented in this article, redcapture, demonstrates one method to create a REDCap-ready data dictionary using a loaded Stata dataset, illustrated by examples of starting from an existing dataset or completely starting from scratch.

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Using REDCap to track stakeholder engagement: A time-saving tool for PCORI-funded studies

Journal of Clinical and Translational Science ◽

10.1017/cts.2019.444 ◽

2020 ◽

Vol 4 (2) ◽

pp. 108-114

Author(s):

Sabina B. Gesell ◽

Jacqueline R. Halladay ◽

Laurie H. Mettam ◽

Mysha E. Sissine ◽

B. Lynette Staplefoote-Boynton ◽

...

Keyword(s):

Stakeholder Engagement ◽

Data Transfer ◽

Data Capture ◽

Electronic Data Capture ◽

Patient Centered ◽

Electronic Data ◽

Time Saving ◽

Web Based ◽

Pragmatic Clinical Trials ◽

Cluster Randomized

AbstractBackground:Research Electronic Data Capture (REDCap) is a secure, web-based electronic data capture application for building and managing surveys and databases. It can also be used for study management, data transfer, and data export into a variety of statistical programs. REDcap was developed and supported by the National Center for Advancing Translational Sciences Program and is used in over 3700 institutions worldwide. It can also be used to track and measure stakeholder engagement, an integral element of research funded by the Patient-Centered Outcomes Research Institute (PCORI). Continuously and accurately tracking and reporting on stakeholder engagement activities throughout the life of a PCORI-funded trial can be challenging, particularly in complex trials with multiple types of engagement.Methods:In this paper, we show our approach for collecting and capturing stakeholder engagement activities using a shareable REDCap tool in one of the PCORI’s first large pragmatic clinical trials (the Comprehensive Post-Acute Stroke Services) to inform other investigators planning cluster-randomized pragmatic trials. Benefits and challenges are highlighted for researchers seeking to consistently monitor and measure stakeholder engagement.Conclusions:We describe how REDCap can provide a time-saving approach to capturing how stakeholders engage in a PCORI-funded study and reporting how stakeholders influenced the study in progress reports back to PCORI.

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Use of research electronic data capture (REDCap) in a COVID-19 randomized controlled trial: a practical example

BMC Medical Research Methodology ◽

10.1186/s12874-021-01362-2 ◽

2021 ◽

Vol 21 (1) ◽

Author(s):

Sina Kianersi ◽

Maya Luetke ◽

Christina Ludema ◽

Alexander Valenzuela ◽

Molly Rosenberg

Keyword(s):

Data Collection ◽

Web Application ◽

Controlled Trial ◽

Antibody Test ◽

Data Capture ◽

Electronic Data Capture ◽

Protective Behavior ◽

Electronic Data ◽

Randomized Controlled ◽

Longitudinal Data Collection

Abstract Background Randomized controlled trials (RCT) are considered the ideal design for evaluating the efficacy of interventions. However, conducting a successful RCT has technological and logistical challenges. Defects in randomization processes (e.g., allocation sequence concealment) and flawed masking could bias an RCT’s findings. Moreover, investigators need to address other logistics common to all study designs, such as study invitations, eligibility screening, consenting procedure, and data confidentiality protocols. Research Electronic Data Capture (REDCap) is a secure, browser-based web application widely used by researchers for survey data collection. REDCap offers unique features that can be used to conduct rigorous RCTs. Methods In September and November 2020, we conducted a parallel group RCT among Indiana University Bloomington (IUB) undergraduate students to understand if receiving the results of a SARS-CoV-2 antibody test changed the students’ self-reported protective behavior against coronavirus disease 2019 (COVID-19). In the current report, we discuss how we used REDCap to conduct the different components of this RCT. We further share our REDCap project XML file and instructional videos that investigators can use when designing and conducting their RCTs. Results We reported on the different features that REDCap offers to complete various parts of a large RCT, including sending study invitations and recruitment, eligibility screening, consenting procedures, lab visit appointment and reminders, data collection and confidentiality, randomization, blinding of treatment arm assignment, returning test results, and follow-up surveys. Conclusions REDCap offers powerful tools for longitudinal data collection and conduct of rigorous and successful RCTs. Investigators can make use of this electronic data capturing system to successfully complete their RCTs. Trial registration The RCT was prospectively (before completing data collection) registered at ClinicalTrials.gov; registration number: NCT04620798, date of registration: November 9, 2020.

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Electronic Data Capture Tools for Global Health Programs: Evolution of LINKS, an Android-, Web-Based System

PLoS Neglected Tropical Diseases ◽

10.1371/journal.pntd.0002654 ◽

2014 ◽

Vol 8 (4) ◽

pp. e2654 ◽

Cited By ~ 51

Author(s):

Alex Pavluck ◽

Brian Chu ◽

Rebecca Mann Flueckiger ◽

Eric Ottesen

Keyword(s):

Global Health ◽

Data Capture ◽

Health Programs ◽

Electronic Data Capture ◽

Electronic Data ◽

Web Based ◽

Web Based System

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Electronic data collection in epidemiological research

Applied Clinical Informatics ◽

10.4338/aci-2016-02-ra-0028 ◽

2016 ◽

Vol 07 (03) ◽

pp. 672-681 ◽

Cited By ~ 5

Author(s):

Aluísio Barros ◽

Cauane Blumenberg

Keyword(s):

Data Collection ◽

Data Quality ◽

Birth Cohort ◽

Data Capture ◽

Electronic Data Capture ◽

Electronic Data ◽

Epidemiological Research ◽

Electronic Data Collection ◽

And Control

SummaryThis paper describes the use of Research Electronic Data Capture (REDCap) to conduct one of the follow-up waves of the 2004 Pelotas birth cohort. The aim is to point out the advantages and limitations of using this electronic data capture environment to collect data and control every step of a longitudinal epidemiological research, specially in terms of time savings and data quality.We used REDCap as the main tool to support the conduction of a birth cohort follow-up. By exploiting several REDCap features, we managed to schedule assessments, collect data, and control the study workflow. To enhance data quality, we developed specific reports and field validations to depict inconsistencies in real time.Using REDCap it was possible to investigate more variables without significant increases on the data collection time, when comparing to a previous birth cohort follow-up. In addition, better data quality was achieved since negligible out of range errors and no validation or missing inconsistencies were identified after applying over 7,000 interviews.Adopting electronic data capture solutions, such as REDCap, in epidemiological research can bring several advantages over traditional paper-based data collection methods. In favor of improving their features, more research groups should migrate from paper to electronic-based epidemiological research.Citation: Blumenberg C, Barros AJD. Electronic data collection in epidemiological research: The use of REDCap in the Pelotas birth cohorts

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Procedure to integrate i2b2 and REDCap: a case study at ICSM

10.7287/peerj.preprints.3294 ◽

2017 ◽

Author(s):

Valentina Tibollo ◽

Mauro Bucalo ◽

Danila Vella ◽

Morena Stuppia ◽

Nicola Barbarini ◽

...

Keyword(s):

Data Warehouse ◽

Clinical Data ◽

General Procedure ◽

Data Capture ◽

Electronic Data Capture ◽

Electronic Data ◽

Web Based ◽

Research Activities ◽

Successful Approach

REDCap (Research Electronic Data Capture) is one of the most popular web-based applications to support data capture for research studies and registries. i2b2 (Informatics for Integrating Biology and the Bedside) is a widely adopted data warehouse to re-use clinical data for research purposes. A general procedure able to integrate these solutions could facilitate research activities in several institutions. Starting from the principles adopted by the SEINE approach, one of the most successful approach designed to i2b2-REDCap integration, we proposed a general and flexible ETL (Extract Transform and Load) procedure for synchronizing an i2b2 project with a REDCap study.

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Electronic Data Capture Versus Conventional Data Collection Methods in Clinical Pain Studies: Systematic Review and Meta-Analysis (Preprint)

10.2196/preprints.16480 ◽

2019 ◽

Author(s):

Lindsay A Jibb ◽

James S Khan ◽

Puneet Seth ◽

Chitra Lalloo ◽

Lauren Mulrooney ◽

...

Keyword(s):

Systematic Review ◽

Data Collection ◽

Pain Score ◽

Meta Analysis ◽

Ease Of Use ◽

Data Capture ◽

Electronic Data Capture ◽

Electronic Data ◽

Data Completeness ◽

Related Data

BACKGROUND The most commonly used means to assess pain is by patient self-reported questionnaires. These questionnaires have traditionally been completed using paper-and-pencil, telephone, or in-person methods, which may limit the validity of the collected data. Electronic data capture methods represent a potential way to validly, reliably, and feasibly collect pain-related data from patients in both clinical and research settings. OBJECTIVE The aim of this study was to conduct a systematic review and meta-analysis to compare electronic and conventional pain-related data collection methods with respect to pain score equivalence, data completeness, ease of use, efficiency, and acceptability between methods. METHODS We searched the Medical Literature Analysis and Retrieval System Online (MEDLINE), Excerpta Medica Database (EMBASE), and Cochrane Central Register of Controlled Trials (CENTRAL) from database inception until November 2019. We included all peer-reviewed studies that compared electronic (any modality) and conventional (paper-, telephone-, or in-person–based) data capture methods for patient-reported pain data on one of the following outcomes: pain score equivalence, data completeness, ease of use, efficiency, and acceptability. We used random effects models to combine score equivalence data across studies that reported correlations or measures of agreement between electronic and conventional pain assessment methods. RESULTS A total of 53 unique studies were included in this systematic review, of which 21 were included in the meta-analysis. Overall, the pain scores reported electronically were congruent with those reported using conventional modalities, with the majority of studies (36/44, 82%) that reported on pain scores demonstrating this relationship. The weighted summary correlation coefficient of pain score equivalence from our meta-analysis was 0.92 (95% CI 0.88-0.95). Studies on data completeness, patient- or provider-reported ease of use, and efficiency generally indicated that electronic data capture methods were equivalent or superior to conventional methods. Most (19/23, 83%) studies that directly surveyed patients reported that the electronic format was the preferred data collection method. CONCLUSIONS Electronic pain-related data capture methods are comparable with conventional methods in terms of score equivalence, data completeness, ease, efficiency, and acceptability and, if the appropriate psychometric evaluations are in place, are a feasible means to collect pain data in clinical and research settings.

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Procedure to integrate i2b2 and REDCap: a case study at ICSM

10.7287/peerj.preprints.3294v1 ◽

2017 ◽

Author(s):

Valentina Tibollo ◽

Mauro Bucalo ◽

Danila Vella ◽

Morena Stuppia ◽

Nicola Barbarini ◽

...

Keyword(s):

Data Warehouse ◽

Clinical Data ◽

General Procedure ◽

Data Capture ◽

Electronic Data Capture ◽

Electronic Data ◽

Web Based ◽

Research Activities ◽

Successful Approach

REDCap (Research Electronic Data Capture) is one of the most popular web-based applications to support data capture for research studies and registries. i2b2 (Informatics for Integrating Biology and the Bedside) is a widely adopted data warehouse to re-use clinical data for research purposes. A general procedure able to integrate these solutions could facilitate research activities in several institutions. Starting from the principles adopted by the SEINE approach, one of the most successful approach designed to i2b2-REDCap integration, we proposed a general and flexible ETL (Extract Transform and Load) procedure for synchronizing an i2b2 project with a REDCap study.

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Implementing an Electronic Data Capture System to Improve Clinical Workflow in a Large Academic Radiation Oncology Practice

JCO Clinical Cancer Informatics ◽

10.1200/cci.18.00034 ◽

2018 ◽

pp. 1-12 ◽

Cited By ~ 1

Author(s):

Dario Pasalic ◽

Jay P. Reddy ◽

Timothy Edwards ◽

Hubert Y. Pan ◽

Benjamin D. Smith

Keyword(s):

Quality Assurance ◽

Radiation Oncology ◽

Time Of Day ◽

Data Capture ◽

Electronic Data Capture ◽

Clinical Workflow ◽

Electronic Data ◽

Web Based ◽

Electronic Data Capture System ◽

Oncology Practice

Purpose To describe the feasibility and benefits of implementing a custom radiation oncology electronic data capture (EDC) system in a large academic radiation oncology practice. Patients and Methods A Web-based point-and-click EDC known as Brocade was internally developed and implemented systemwide in 2016. Brocade captures key data elements, such as stage, histology, and patient and treatment characteristics; links this information to radiation dose data extracted from the record and verify system; and creates clinical notes that are automatically exported to the hospital electronic health record. We report the number of unique radiation episodes captured by Brocade in its first full year of implementation and describe the notes generated, toxicities captured, compliance with staging and quality assurance, and time of day in which documentation occurred with Brocade versus our prior human transcription system. Results A median of 756 radiation episodes per month was captured for a total of 9,283 unique episodes captured in the first full year of implementation. The most common notes were for on-treatment visits (29,913) and simulations (13,220). Stage was captured for 92.2% of Brocade episodes (8,513 of 9,236) versus 29.7% of courses pre-Brocade (3,025 of 10,170; P < .001). Quality assurance was documented for 96.3% of completed courses (7,601 of 7,892). The most common grade ≥1 toxicities were pain (10,031), fatigue (7,490), and dermatitis (6,172). Brocade implementation was associated with a reduction in off-hours documentation and increase in the proportion of documentation created between 8:00 am and 12:00 pm. Conclusion Brocade is a reliable Web-based EDC tool that improves clinical documentation without detracting from clinical workflow. Moreover, Brocade has the advantage of capturing data in a structured manner that facilitates real-time analytics and outcome reporting.

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