Assessing Electronic Records Management Systems at South African Universities

Author(s):  
Nkholedzeni Sidney Netshakhuma

Development and implementation of electronic records management system (ERMS) require the university to develop a strategy that is aligned to a records management programme. Successful implementation of electronic records management systems requires top management support through finance allocations, appointment of skilled personnel, collaboration of internal and external stakeholders, capacity development, and information communication technology infrastructure. When the researcher assessed South African universities with records to adoption of ERMS, it was found that most of the universities adopted effective and efficient records management systems.

2021 ◽  
Vol 54 ◽  
pp. 43-54
Author(s):  
Mahlatse Shekgola ◽  
Jan Maluleka ◽  
Antonio Rodrigues

The South African cabinet adopted policy recommendations from the Government Information Technology Officer's Council pertaining to Free and Open-Source Software (FOSS). Even though the South African Cabinet has shown support for the use of FOSS through the enactment of a policy, the adoption of open source software in electronic records management seems to be slow. Proprietary software continues to be adopted and used by most public institutions, including local and provincial municipalities in South Africa. Therefore, this study aimed to investigate factors that may influence the adoption and use of FOSS for electronic records management by South African municipalities. The study adopted a qualitative research approach to collect data from 10 purposively selected municipalities in Gauteng. Data were analysed and presented thematically to address the research question. The findings of this study suggest that municipalities in Gauteng are not adopting FOSS for electronic records management as expected. This study established that top management support, reliability, affordability of the software, inadequate capability, contracts with proprietary software providers, organisational culture and organisational support are some of the factors that contributed to the low uptake when it comes to the adoption of Free and Open-Source Software by the municipalities.


2012 ◽  
Vol 3 (5) ◽  
pp. 13 ◽  
Author(s):  
María del Mar Villafranca ◽  
Francisco Lamolda ◽  
Antonio Manuel Montufo ◽  
Lucía Pérez ◽  
Belén Prados

<p>The SIALH project aims to set up the Information System of the Alhambra, considered as tool for the knowledge, management and dissemination of the Monument, considered World Heritage by UNESCO. Based on a Geographic Information System (GIS), SIALH integrates thematic databases, process management systems and electronic records management systems on a common framework. The methodology used in the project follows the standard Metrica v3 for software developments. SIALH is built using free software and ensures interoperability. In addition to software development, SIALH involves other projects such as the geocoding of the Alhambra, new maps and orthophotos and the publication of augmented reality of the Alhambra.</p>


Author(s):  
Vincent Malesela Mello ◽  
Mpho Ngoepe

Rand Water was one of the earliest institutions to introduce electronic records management in 1991. Over the period of three decades, there have been numerous changes at the institution, and within the South African legal framework, there is a need to transfer the digital records into archival custody. However, there is no infrastructure to ingest digital records into archival custody. This poses challenges to institutions such as Rand Water as they are forced to create an interim solution for electronic records preservation. The challenge is compounded by the fact that since implementing electronic systems, Rand Water has migrated to several products. There is a danger that some records might have been lost during migration. This chapter narrates on the electronic record-keeping within Rand Water from yesteryear to today in order to map the way for the future. It has established that Rand Water has implemented several ECMs and migrated to different products over the years. A further study on data loss and recoverability during migration to the different ECMs is recommended.


Author(s):  
Muaadh Mukred ◽  
Zawiyah M. Yusof

This article discusses the relationship between educational institutes that use ERMS and the performance of those institutions. This article uses a mixed explanatory method that incorporated quantitative and qualitative approaches. The quantitative method collected the responses from 364 participants. This was followed by a qualitative approach where experts were interviewed to verify the model. The results generated using the quantitative approach demonstrated that the quality of the system, information, and service as well as the security provided by the system had a significant positive relationship with the successful adoption of ERMS, which in turn improved performance. Moreover, the qualitative results that gathered through the experts confirmed the findings and contributed to enriching the understanding of the adoption of ERMS in educational institutions.


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