scholarly journals The Norwegian Noark Model Requirements for EDRMS in the context of open government and access to governmental information

2017 ◽  
Vol 8 (2) ◽  
Author(s):  
Olav Hagen Sataslåtten
Keyword(s):  
Open Government ◽  
Management Systems ◽  
Freedom Of Information ◽  
Records Management ◽  
Electronic Documents ◽  
The Relationship

This article analyses the relationship between the Norwegian Noark Standard and the concepts of Open Government and Freedom of Information. Noark is the Norwegian model requirements for Electronic Documents and Records Management Systems (EDRMS). It was introduced in 1984, making it not only the world’s first model requirement for EDRMS, but also, through the introduction of versions from Noark 1 to the present Noark 5, internationally the model requirement with the longest continuation of implementation.

The Norwegian Noark Model requirements for EDRMS in the context of open government and access to governmental information

2014 ◽  
Vol 24 (3) ◽  
pp. 189-204 ◽  
Author(s):  
Olav Hagen Sataslaatten
Keyword(s):  
Open Government ◽  
Freedom Of Information ◽  
Records Management ◽  
Digital Repository ◽  
Content Type ◽  
Governmental Agencies ◽  
Search Results ◽  
Crucial Component ◽  
Trusted Digital Repository ◽  
The Right

Purpose – This article aims to analyze the relationship between the Norwegian Noark Standard and the concepts of Open Government and Freedom of Information (FOI). Noark is the Norwegian model requirements for Electronic Documents and Records Management Systems (EDRMS). It was introduced in 1984, making it not only the world’s first model requirement for EDRMS but also, through the introduction of versions from Noark 1 to the present Noark 5, internationally the model requirement with the longest continuation of implementation. Design/methodology/approach – To better understand the technical outline and functionality of the Noark Model requirements, it is necessary to see the connection to the wider framework of the Norwegian governance legislation and its FOI Act (Norway, Freedom of Information Act, 2006) on the right of access to documents held by the public administration and public undertakings. FOI is the foundation on which the Norwegian Open Government platform (OEP) rests, as it aims to increase openness and transparency in the Norwegian society. Being one of the first national initiatives to incorporate in a single platform an up-to-date nationwide registry of metadata deriving from the EDRMS of the governmental sector, OEP is a model which could have relevance in open government settings also outside of Norway. Findings – Non-fixity and randomness in the registering of metadata decrease the possibility of systematic search and systematic retrieval, since search within records presumably requires a combination of two or more sets of metadata. Context is a crucial component in information retrieval from records, and no records contain only one metadata element. With few exceptions, a record relates to another record, and the relation between the two of them is in itself a set of metadata. If the metadata relating the two records does not follow a standardized format, retrieval possibilities will remain random. The unpredictability following inadequate search results will decrease the credibility and the trust factor which should lie imminent within the information system. The absence of adequate search results will lead to an immediate decrease in the public’s perception of the system being valid or relevant as a trusted source of information. If metadata within a governmental agency is known to be subject to non-authorised alterations, deletion on changes, trust in the authenticity and integrity of the information provided from the agency will decrease significantly. This subsequently decreases predictability in the retrieval of information within the EDRMS. The parameters securing non-alteration of metadata once locked in the Noark-compliant EDRMS, may be measured against the absence of the same in any system being compared. Originality/value – An adequate analysis describing the principles of trust embedded in the weekly or daily dissemination of metadata from the Noark databases to the OEP somehow has to explain certain parameters. These parameters within the Noark requirements eliminate the possibility of unauthorised deletion, alteration or manipulation of metadata and documents in the databases of the governmental organisations. The combination of parameters also creates context. The metadata transferred from the Noark systems to the OEP platform may never have been stored within a trusted digital repository. Transfer to the OEP happens weekly, whilst transfer to the repository of The National Archives is performed far less seldom – perhaps every tenth year. The contents of the Noark-based systems are not stored in trusted digital repositories in the governmental agencies, but remain part of the ordinary grid of servers and databases.

The Performance of Educational Institutions Through the Electronic Records Management Systems

2018 ◽  
Vol 9 (3) ◽  
pp. 34-51 ◽  
Author(s):  
Muaadh Mukred ◽  
Zawiyah M. Yusof
Keyword(s):  
Electronic Records ◽  
Management Systems ◽  
Educational Institutions ◽  
Records Management ◽  
Qualitative Approaches ◽  
System Information ◽  
Improved Performance ◽  
The Relationship ◽  
Electronic Records Management

This article discusses the relationship between educational institutes that use ERMS and the performance of those institutions. This article uses a mixed explanatory method that incorporated quantitative and qualitative approaches. The quantitative method collected the responses from 364 participants. This was followed by a qualitative approach where experts were interviewed to verify the model. The results generated using the quantitative approach demonstrated that the quality of the system, information, and service as well as the security provided by the system had a significant positive relationship with the successful adoption of ERMS, which in turn improved performance. Moreover, the qualitative results that gathered through the experts confirmed the findings and contributed to enriching the understanding of the adoption of ERMS in educational institutions.

The possible benefits of freedom of information laws to the records management landscape in the ESARBICA region

2017 ◽  
Vol 35 (2) ◽  
pp. 176-190 ◽  
Author(s):  
Njabulo Bruce Khumalo ◽  
Charity Baloyi
Keyword(s):  
Information Management ◽  
Management Practices ◽  
Management Systems ◽  
Freedom Of Information ◽  
Records Management ◽  
Further Training ◽  
Political Will ◽  
Employment Opportunities ◽  
International Council ◽  
Management Personnel

This paper seeks to demonstrate how records and archives management in the Eastern and Southern African Branch of the International Council on Archives (ESARBICA) can benefit from the enactment of freedom of information legislation if backed by political will, trained records and information management personnel and infrastructure. Examples of how properly crafted FOI legislation have or have not benefited records and archives management in other countries have been presented. The findings of this study show that freedom of information legislation could benefit records and archives management in the region by increasing employment opportunities for records and archives professionals, promoting the development of records management systems, formalization and standardization of records management practices and further training of practitioners, among other things.

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