Electronic Records Management in Institutions of Higher Learning in Libya: A Case Study

2013 ◽  
Vol 12 (01) ◽  
pp. 1350001 ◽  
Author(s):  
Khdega A. Y. Galala ◽  
Zawiyah M. Yusof

This study is executed in order to determine whether public institutions of higher learning in Libya have policy and guideline for managing electronic records and also to identify whether there are problems in managing electronic records. The study adopts survey as its method for employing the questionnaire as a technique to collect data. The study involves three institutions of higher learning in Al-Joufra, Libya namely College of Arts and Sciences, Teachers Preparatory College and College of Economics and Accounting. About 10% of their staff members (from the entire population of 1000) were chosen randomly as a study sample. The study revealed that institutions of higher learning in Al-Joufra do implement electronic record management but without clear policy and guidelines. Only 46% of the surveyed samples agree that they have a written policy and guidelines for managing records. In addition, the study also discovered institutions of higher learning (80%) in Al-Joufra face difficulties in handling and managing electronic records.

Author(s):  
Vincent Malesela Mello ◽  
Mpho Ngoepe

Rand Water was one of the earliest institutions to introduce electronic records management in 1991. Over the period of three decades, there have been numerous changes at the institution, and within the South African legal framework, there is a need to transfer the digital records into archival custody. However, there is no infrastructure to ingest digital records into archival custody. This poses challenges to institutions such as Rand Water as they are forced to create an interim solution for electronic records preservation. The challenge is compounded by the fact that since implementing electronic systems, Rand Water has migrated to several products. There is a danger that some records might have been lost during migration. This chapter narrates on the electronic record-keeping within Rand Water from yesteryear to today in order to map the way for the future. It has established that Rand Water has implemented several ECMs and migrated to different products over the years. A further study on data loss and recoverability during migration to the different ECMs is recommended.


Author(s):  
Annette E. Smith ◽  
Stephanie J. Jones

Assessment of student learning outcomes at institutions of higher learning has become a strategic initiative as accountability discussions continue to stir within the academic environment. This case study looks at the various aspects of developing, implementing, and evaluating an assessment plan for the Arts and Sciences division of a comprehensive community college. Discussions include how to instill an “assessment” focus within an institution, the importance of identifying appropriate leadership and establishing assessment committees, how to get faculty buy in, how to develop an assessment plan, how to utilize technology for data collection and analysis, and how to continuously improve assessment activities, are all explored. The institution of discussion has completed the first two years of its four-year assessment process. The case study reflects on the first two years of the process.


2018 ◽  
Vol 7 (3.7) ◽  
pp. 100
Author(s):  
Nurzeelawati Norolazmi ◽  
Saiful Farik Mat Yatin ◽  
Irwan Kamaruddin Abd Kadir ◽  
Mohd Ridwan Seman @Kamarulzaman ◽  
Nurussobah Hussin ◽  
...  

An Electronic Records Management System (ERMS) is a computer-based program that sets up for the retrieval process of the records that stored in the system.  This aim of the study was to investigate the effect of Electronic Recordkeeping implementation in Information Intensive Agency.  The objectives were to determine whether there is a policy in electronic recordkeeping in this agency, to identify whether staff at this agency has skills or knowledge in electronic recordkeeping and to identify the challenges facing the implementation of electronic recordkeeping in this agency.  A case study research method will be adopted to ensure greater reliability of data.  Data will be collected from 40 staff using questionnaires and interview, in order to respond to the above objectives.  Quantitative approaches will be used to analyze, present and interpret data and also supported by some interview from the expert.   


2018 ◽  
Vol 7 (3.7) ◽  
pp. 270
Author(s):  
Nurussobah Hussin ◽  
Saidatul Akmar Ismail ◽  
Saiful Farik Mat Yatin ◽  
Mohd Nazir Ahmad ◽  
Mohd Shamsul Mohd Shoid

This paper explores the justification of using a qualitative research method under the participatory paradigm. In order to develop the functional requirements of electronic court records management system in Malaysian Judiciary, the case study approach was chosen. The discussion begins by presenting the descriptions of methodology and methods employed, followed by the authors’ philosophical stance and the rationale for choosing a qualitative approach. Besides analysing the philosophical stance, the analysis of methods used in previous studies also provided insightful findings that helped ascertained the appropriate research method of the study. The development of twelve stages in developing the functional requirements specification based on the analysis of seven previous studies could be a reference material for other researchers. It is hoped that the knowledge that emerged when the functional requirements were developed could benefit readers and enhance their ability to apply as closely as possible to other studies or to make modifications for further research.  


Author(s):  
Annette E. Smith ◽  
Stephanie J. Jones

Assessment of student learning outcomes at institutions of higher learning has become a strategic initiative as accountability discussions continue to stir within the academic environment. This case study looks at the various aspects of developing, implementing, and evaluating an assessment plan for the Arts and Sciences division of a comprehensive community college. Discussions include how to instill an “assessment” focus within an institution, the importance of identifying appropriate leadership and establishing assessment committees, how to get faculty buy in, how to develop an assessment plan, how to utilize technology for data collection and analysis, and how to continuously improve assessment activities, are all explored. The institution of discussion has completed the first two years of its four-year assessment process. The case study reflects on the first two years of the process.


Lex Russica ◽  
2020 ◽  
pp. 68-79 ◽  
Author(s):  
P. P. Ishchenko

The Russian criminal procedure is conservative and hardly affected by modern advances in digital technology. Outdated written proceedings are extremely resource-intensive and inefficient. Enshrinement of the regulations leading to a full implementation of the criminal proceedings in electronic format in the Criminal Procedural Code of the Russian Federation will lead to significant savings — both of materials and resources and work force, to facilitate the work of stakeholders and participants in criminal proceedings, will expedite and increase the transparency of the pretrial proceedings, simplify and reduce the cost of storage, archival and recovery of lost criminal cases. Electronic records management will simplify the creation of an electronic archive of criminal cases, so that it is possible to solve a number of forensic tasks, such as identifying crimes similar in method of commission (pattern in crime) with serial ones, committed in organized forms. The criminal cases stored in the electronic archive can be used to train investigators in the methods of investigation and preparation of procedural documents. Analyzing the experience of electronic records management application in different countries, the author comes to the conclusion that all the technologies necessary for the digitalization of criminal proceedings have already been developed, are available and widely distributed. The developed technical solutions are universal and can be applied to the digitalization of criminal proceedings, regardless of their type, belonging to the legal family, legal traditions of a particular state. The introduction of electronic record-keeping requires, however, certain changes in the Russian criminal procedure. No digitalization is possible until the legislator recognizes the evidence as information rather than a formally defined document and equates the file to a protocol. The use of new technologies for recording evidentiary information will require the development of new technical and procedural means to ensure the admissibility of such evidence.


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