scholarly journals A strategic framework for digital preservation in the context of e-government in Botswana public service

2021 ◽  
Vol 54 ◽  
pp. 83-101
Author(s):  
Keneilwe Margret Porogo ◽  
Trywell Kalusopa
Keyword(s):  
Public Service ◽  
Digital Preservation ◽  
Target Population ◽  
Electronic Records ◽  
Records Management ◽  
Senior Managers ◽  
Strategic Framework ◽  
Capability Maturity ◽  
National Information ◽  
Electronic Records Management

The purpose of the study was to assess the digital preservation capability maturity readiness in the context of e-government in Botswana Public Service with a view to developing a strategic framework that ensures digital continuity. The study adopted a pragmatic paradigm and case study which were deployed in each of the six selected ministries as a unit of analysis. The target population was 102 respondents from six key purposively sampled ministries. Seventy-nine questionnaires were distributed, of which 55 were completed and returned. Interviews were conducted with 21 staff being senior managers, managers for human resources and administration, heads of divisions for records management units, archives unit, ICT managers and senior records managers. Formal participatory observations of documents were conducted. The study’s findings showed that the Botswana public service has no unified national information systems to manage public sector records, which led to some ministries adopting their own electronic records management systems. Currently, few ministries have implemented the electronic records management system and most digital records are not preserved due to lack of preservation guidelines and strategies. In that regard, the study developed a strategic framework to safeguard digital continuity and make sure that e-government is sustained for the benefit of an open government and increased participatory citizenry.

Skills Impact Assessment of Personnel Managing Electronic Records in Zimbabwe’s Public Service

Mousaion ◽  
2019 ◽  
Vol 36 (2) ◽  
Author(s):  
Samson Mutsagondo ◽  
Patrick Ngulube
Keyword(s):  
Staff Development ◽  
Public Service ◽  
Study Skills ◽  
Educational Background ◽  
Electronic Records ◽  
Records Management ◽  
College Courses ◽  
Skills Acquisition ◽  
Midlands Province ◽  
Electronic Records Management

This study examined skills levels, gaps and needs of personnel who manage electronic records in Zimbabwe’s public departments. In the context of this study, skills refer to the ability and competence to manage electronic records professionally, effectively and efficiently. Many scholars have established that a solid educational background, experience, training and staff development programmes are indispensable in implementing a successful electronic records management programme. This is in tandem with the skills theory and the skills acquisition theory, both of which were used in this study. The study established that although an array of officers managed electronic records, most of them were not qualified in records management and as such lacked competencies to manage electronic records properly and professionally. There was no coordination in the manner in which electronic records were managed as different officers managed electronic records according to their personal intuition, ability and resources. This qualitative study involved 55 officers who worked with electronic records in government ministries in the Midlands Province of Zimbabwe. Data were collected using interviews which were triangulated by document reviews. Data were analysed thematically. The study recommended skills development through workshops and college courses, skills collaboration and the hiring of qualified records officers in order for Zimbabwe to turn around her electronic records management fortunes.

scholarly journals The Theory and Craft of Digital Preservation

2017 ◽  
Author(s):  
Trevor Owens
Keyword(s):  
Digital Preservation ◽  
Theoretical Framework ◽  
Historical Record ◽  
Theory And Practice ◽  
Electronic Records ◽  
Records Management ◽  
Intended Audience ◽  
Point Of Entry ◽  
Museum Professionals ◽  
Electronic Records Management

The historical record is increasingly digital. Over the last half century, under headings of “electronic records management” and “digital preservation,” librarians, archivists, and curators have established practices to ensure that our digital scientific, social and cultural record will be available to scholars and researchers into the future. This book is intended as a point of entry into that theory and practice. The book serves as both a basic introduction to the issues and practices of digital preservation and a theoretical framework for deliberately and intentionally approaching digital preservation as a field with multiple lineages. The intended audience is current and emerging library, archive, and museum professionals as well as the scholars and researchers who interface with these fields.

Models for Action: Practical Approaches to Electronic Records Management and Preservation.

1998 ◽  
Author(s):  
Kristine L. Kelly ◽  
Alan Kowlowitz ◽  
Theresa A. Pardo ◽  
Darryl E. Green
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Electronic Records Management

scholarly journals Factors influencing the adoption of free and open-source software for electronic records management by municipalities in Gauteng Province, South Africa

2021 ◽  
Vol 54 ◽  
pp. 43-54
Author(s):  
Mahlatse Shekgola ◽  
Jan Maluleka ◽  
Antonio Rodrigues
Keyword(s):  
South Africa ◽  
Open Source ◽  
South African ◽  
Open Source Software ◽  
Electronic Records ◽  
Research Approach ◽  
Records Management ◽  
The South ◽  
Proprietary Software ◽  
Electronic Records Management

The South African cabinet adopted policy recommendations from the Government Information Technology Officer's Council pertaining to Free and Open-Source Software (FOSS). Even though the South African Cabinet has shown support for the use of FOSS through the enactment of a policy, the adoption of open source software in electronic records management seems to be slow. Proprietary software continues to be adopted and used by most public institutions, including local and provincial municipalities in South Africa. Therefore, this study aimed to investigate factors that may influence the adoption and use of FOSS for electronic records management by South African municipalities. The study adopted a qualitative research approach to collect data from 10 purposively selected municipalities in Gauteng. Data were analysed and presented thematically to address the research question. The findings of this study suggest that municipalities in Gauteng are not adopting FOSS for electronic records management as expected. This study established that top management support, reliability, affordability of the software, inadequate capability, contracts with proprietary software providers, organisational culture and organisational support are some of the factors that contributed to the low uptake when it comes to the adoption of Free and Open-Source Software by the municipalities.

scholarly journals Electronic Records Management in Romania: More Electronic-, Less Records-Management

Atlanti ◽  
2015 ◽  
Vol 25 (1) ◽  
pp. 183-192
Author(s):  
Bogdan-Florin Popovici
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Time Stamp ◽  
Electronic Signature ◽  
The Future ◽  
Electronic Records Management ◽  
The Way

The management of electronic records and documents seems to be very developed in Romania. Mostly under UE financing, a lot of institutions implemented modern systems and digitized legacy paper records. Pertinent pieces of legislation were adopted (time-stamp, electronic signature and even an electronic archiving act) and this might create an image of proper regulated environment. But a closer look to the facts shows that proper electronic records management lacks almost completely. The paper will look into details about the way modern archives are prepared for the future.

scholarly journals El Sistema de Información de la Alhambra SIALH. Nuevas tecnologías en la tutela del Conjunto Monumental de la Alhambra y el Generalife

2012 ◽  
Vol 3 (5) ◽  
pp. 13 ◽  
Author(s):  
María del Mar Villafranca ◽  
Francisco Lamolda ◽  
Antonio Manuel Montufo ◽  
Lucía Pérez ◽  
Belén Prados
Keyword(s):  
Information System ◽  
Process Management ◽  
Electronic Records ◽  
Management Systems ◽  
Records Management ◽  
El Sistema ◽  
Nuevas Tecnologías ◽  
Common Framework ◽  
Set Up ◽  
Electronic Records Management

<p>The SIALH project aims to set up the Information System of the Alhambra, considered as tool for the knowledge, management and dissemination of the Monument, considered World Heritage by UNESCO. Based on a Geographic Information System (GIS), SIALH integrates thematic databases, process management systems and electronic records management systems on a common framework. The methodology used in the project follows the standard Metrica v3 for software developments. SIALH is built using free software and ensures interoperability. In addition to software development, SIALH involves other projects such as the geocoding of the Alhambra, new maps and orthophotos and the publication of augmented reality of the Alhambra.</p>

scholarly journals Electronic records management – a state of the art review

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Babatunde Oladejo ◽  
Sunčica Hadžidedić
Keyword(s):  
State Of The Art ◽  
Academic Research ◽  
Research Area ◽  
Electronic Records ◽  
Records Management ◽  
Content Type ◽  
Search Results ◽  
Search Tool ◽  
Research And Education ◽  
Electronic Records Management

Purpose This paper aims to examine the state of the art in electronic records management (ERM) with the goal of identifying the prevailing research topics, gaps and issues in the field. Design/methodology/approach First, a wide search was performed on academic research databases, limited to the period between 2008–2018. Second, the search results were reviewed for relevance and duplicates. Finally, the study sources were checked against the list of journals and conferences ranked by computing research and education and JourQual. The final sample of 55 selected studies was analyzed in depth. Findings ERM has lost some research momentum due to being deeply embedded in affiliate information systems areas and the changing records management landscape. Additionally, the requirement models specified by Governmental/National Archives might have constrained technology innovation in ERM. A lack of application was identified for the social media research area. Research limitations/implications Limitations were encountered in available search tool functionality and keyword confusion leading to inflated search results. While effort has been made to obtain optimal search results, some relevant articles may have been omitted. Originality/value The last ERM state-of-the-art review was in 1997. A lot has changed since then. This paper will help researchers understand the current state of ERM research, its understudied areas and identify gaps for future studies.

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