State and Private Archives: Construction of the System of Relations and Opportunities of Cooperation

The article is devoted to the search for optimal solutions for building the relationship between public and private archives. The author acknowledges that the documents formed in the activities of private organizations have value and are subject to permanent storage for future generations. However, it is impossible to keep all the documentation, therefore, when selecting documents for permanent storage, it is necessary to take into account the principles and criteria for disposal developed by archival science, to apply them in a complex and creatively. When organizing work with private archives and accepting their documents in state archives, it is necessary to proceed from the property of the documents and, depending on the established legal relations and the value of documents of specific organizations, apply different approaches.

Problem of Private Archives in the Republic of Serbia

In this paper author will consider the problem regarding private archives in the Republic of Serbia. In the interpretation of the question of private archival materials, author will point out problems with private archives on the territory of the Republic of Serbia, but also personal experiences regarding forming and maintaining such archival materials. This question is not treated with enough attention among Serbian archivists and is often marginalized so this paper is also a small contribution to the on-going discussion regarding the question of archives and archival materials in Serbia.

The State Archives of the Republic of Macedonia: Use of Archival Material and Data Protection Pursuant to the Law on Personal Data Protection and the General Data Protection Regulation

The aim of this paper is to explain the position of the State Archives of the Republic of Macedonia as guardian of the archival material, which is a subject of use for scientific, academic, administrative, public, publishing, exhibition and other purposes. In the process of use of the archival material, the archivists must be very careful in order to protect confidential, sensitive, legal and other information contained in the archival material, and take some measures in relation to the personal data protection. Herein, the author, also talks about the current Law on personal data protection and the harmonisation of the national law with the European legislation.

Normative and Legal Regulation of Non-State Archives

Questions of normative and legal regulation of non-state archives activity on the example of the Russian Federation are examined in the article. In modern conditions non-state archives became an integral part of archival system. The author has made an attempt to present development of non-state archives, as far as their normative and legal regulation and organization of activity are concerned. Systematization of types of non-state archives is given. There are archives of business organizations, political parties and public associations, churches, universities, private multi-disciplinary archives, personal archives, pointed out in this work. Examples of non-state archives’ activity are shown, which are valuable for preservation of documentary heritage.

Family Archives in the Basque Country (1990-2018): a Specific and Integral Management Area

Family archives are a common element of the cultural-documentary heritage of all European countries. Public policies must manage programs of support, investment, recovery and diffusion of these archives, in cooperation with their owners. For 30 years, the Basque Government has been developing a program of these characteristics, to which it dedicates approximately € 450,000 each year. The elements that define this specific policy: (1) is a proactive policy, which has mapped these archives, located and identified them, and proposed a specific work program to their owners; (2) the objective is to order, describe and digitize them; (3) the archives are integrated into the website of the Archives System of the Basque Country (4 million digital images, 700,000 descriptions and 5.5 million sacramental records). This policy of promotion and investment, which is sustained over time, has been a success.

Appraisal of Personal Records in Archival Profession and in Historiography

This paper deals with the private archival material created/owned by a natural person, not a private legal entity. We attempted to ponder the problem of appraising private archives within archival practice from several angles, but also the one of appraising private records in historiography. We analysed mutual relationship between archival and historiographic appraisal of private archives and their influences in that process (both positive and negative ones) from the point of view of both areas. Mutual correlation in the appraisal process is presented through an example of a thematic archival exhibition. This exhibition is about an important international historic event, Rebellion of the Austro-Hungarian sailors on board warships based in Boka Kotorska Bay (presently the territory of Montenegro) that happened 100 years ago, at the very end of the World War I. The exhibited documents were selected from among the corpus of private archives and collections. We believe that an archival and museum exhibition of this kind, organized in Kotor Historical Archives, can be the best way to drew attention of scientists and general public on the importance of identifying, collecting, keeping and consulting (using) private archival records.

Private Archives in South Africa: Their Protection and Access with Particular Reference to the now Defunct Lutheran Theological Institute Library and Archives

This treatise is a case study that provides an insight into the status of private archives in South Africa with regards to their protection and access provisions. The paper is based on the author’s experiences as a manuscript librarian at the now defunct Lutheran Theological Institute (LTI) Library and Archives and research on faith-based archives which this institution was endowed with. The thesis of this paper is that records and archives legislation in South Africa as far as it applies to private archives is lethargic and not comprehensive enough to provide an enabling environment for their stewardship which is leading to loss of documentary heritage. The demise of this institution and the subsequent loss of the collection is testimony. In consequence, faith based collections (religious archives) need to be legislated like their counterparts public archives for protection and access in terms of the law.

Inventory and Protection of Photographs from the Julij Felaher Collection

Photographs bear visual memories of events, people, buildings and landscapes. The sensitivity of the materials used makes them a vulnerable part of cultural heritage, therefore their appropriate use and storage is ever more important. The work presented is based on an inventory of photographs from the Julij Felaher Collection (SI AS 1384) kept by the Archives of the Republic of Slovenia. In addition to basic information, the inventory sheet used also included reference to the type of photographic technique, the type of primary support, the type of damage, and an assessment of the preservation status. Based on the data obtained, physical protection of the photographs was carried out in order to enable their permanent storage.

International Records Management and Archives Terminology Systems Standardized by ISO and IEC

Nowadays terminology issues are getting more and more important due to the introduction of informational technologies into all professional areas including records and archives management. But are the terminological systems used in records management, archives and IT well coordinated? There are international organizations on standardization (e.g. ISO and IEC) which are responsible for the compatibility of international terminology through developing international standards. This article presents the results of our research into the main ISO and IEC standards (e.g. ISO 5127-2017, ISO 15489-2016) used in records and archives management and IT in terms of compatibility of standardized international terminology in these spheres. The main method of our research was the comparative analysis of various definitions of the same terms given in international standards created for experts in the above mentioned areas. Understanding the difference between the «data», «document», «record» is very important for choosing the ways of the protection and storage of the actual objects denoted by these terms. The research has shown that it is too early to speak about the compatibility of terminological systems even used in such close areas as records management and archives. The same is actual for IT terminology when it penetrates these spheres. Yet their terminological systems do not seem fully integrated even in ISO and IEC standards elaborated for these professional areas. However, it will be practically impossible to develop these spheres without coordinating their terminological systems. ISO and IEC standards might be real tools for solving this problem but they are still not appropriately used.

Communicating European Archives: Challenges, Strategies and Tools

This article outlines the insights gained during the establishment of a communications strategy for the Historical Archives of the European Union (HAEU) in Florence. The article reflects on how key messages of a unique transnational European archives are construed from its mission, legal framework and in close collaboration with EU institutional archives services. It also sheds light on how to identify a specific European target audience for the Archives and other key elements of a communications strategy for a European archives.The HAEU is the official home for the historical documents of the European Union Institutions, Bodies and Agencies. It is part of the European University Institute, a unique academic hub for doctoral and post-doctoral European studies. It houses, at Villa Salviati in Florence, seven kilometres of paper and digital archives as well as rich audio-visual and oral history collections documenting the historical process of European integration and cooperation. The EU-institutional archives are made accessible to the public after 30 years.The HAEU also hosts 160 deposits of private papers from eminent European political leaders, EU officials and pioneers in the European integration process, and a unique collection of archives of pro-Eu-ropean movements and non-EU organisations with a European scope, such as the European Space Agen-cy and the European Free Trade Association.