Minutes of Meetings of Directors
The keeping of accurate records of meetings is a fundamental requirement for the efficient management of any institution. As has been discussed in Chapter 17, concerning minutes of shareholders’ meetings, it is important to note that minutes are not a verbatim transcript of the proceedings of a particular meeting, but an accurate record in summary form of what has been debated and decided. In general, minutes of directors’ meetings will record what has been resolved upon, but there may be occasions when the minutes of a board meeting need to record the reasons for a particular decision or the main points arising from a discussion. Where directors of a public listed company have concerns about the way in which that company is being managed or the operation of the board or about a course of action being proposed by the board, the UK Corporate Governance Code requires that directors should ensure that their concerns are recorded in the board minutes if they cannot be resolved. As a matter of practice, directors must appreciate that they may be called to account for their conduct and stewardship of the company’s affairs at any stage, and especially if the company becomes insolvent or