scholarly journals OFFLINE FILING AND TRANSFER OF ELECTRONIC RECORDS AT ABC AGENCY

2021 ◽  
Author(s):  
Lufi Herawan ◽  
Keyword(s):  
Information System ◽  
Industrial Revolution ◽  
Electronic Records ◽  
Records Management ◽  
Sound Recordings ◽  
Work From Home ◽  
Using Data ◽  
Electronic Records Management ◽  
Transfer Stage ◽  
Selection Of

The use of electronic records increases in the industrial revolution 4.0 and the implementation of WFH (Work from Home). Records management needs to be carried out on all media and types of records. Electronic records management needs to be carried out on filing and transferring records to maintain the authenticity, integrity, security, and safety of records. ABC agency already uses the Records Information System (SRIKANDI), but not all types of records can be managed using that information system. The information system cannot manage electronic records of types of photos, videos, and sound recordings. The records must be managed at ABC agency, so it is necessary to determine the filing and transferring the records offline. This research is qualitative research using data collection techniques: observations, interviews, and documents search. Interviews were conducted with three experts in records management, both manual and electronic. The analysis is carried out based on the stages contained in the five regulatory documents. The analysis results show that the filing stages consist of preparation, inspection, index determination, file code determination, registration/input of records information, inserting records into folders, cross-pointing (if any), labelling, and compiling a list of current records. Moreover, the transfer stage consists of preparation, selection of records, arranging semi-current records, creating a list of semi-current records to be moved, and creating a report of records transfer.

scholarly journals El Sistema de Información de la Alhambra SIALH. Nuevas tecnologías en la tutela del Conjunto Monumental de la Alhambra y el Generalife

2012 ◽  
Vol 3 (5) ◽  
pp. 13 ◽  
Author(s):  
María del Mar Villafranca ◽  
Francisco Lamolda ◽  
Antonio Manuel Montufo ◽  
Lucía Pérez ◽  
Belén Prados
Keyword(s):  
Information System ◽  
Process Management ◽  
Electronic Records ◽  
Management Systems ◽  
Records Management ◽  
El Sistema ◽  
Nuevas Tecnologías ◽  
Common Framework ◽  
Set Up ◽  
Electronic Records Management

<p>The SIALH project aims to set up the Information System of the Alhambra, considered as tool for the knowledge, management and dissemination of the Monument, considered World Heritage by UNESCO. Based on a Geographic Information System (GIS), SIALH integrates thematic databases, process management systems and electronic records management systems on a common framework. The methodology used in the project follows the standard Metrica v3 for software developments. SIALH is built using free software and ensures interoperability. In addition to software development, SIALH involves other projects such as the geocoding of the Alhambra, new maps and orthophotos and the publication of augmented reality of the Alhambra.</p>

Models for Action: Practical Approaches to Electronic Records Management and Preservation.

1998 ◽  
Author(s):  
Kristine L. Kelly ◽  
Alan Kowlowitz ◽  
Theresa A. Pardo ◽  
Darryl E. Green
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Electronic Records Management

scholarly journals Factors influencing the adoption of free and open-source software for electronic records management by municipalities in Gauteng Province, South Africa

2021 ◽  
Vol 54 ◽  
pp. 43-54
Author(s):  
Mahlatse Shekgola ◽  
Jan Maluleka ◽  
Antonio Rodrigues
Keyword(s):  
South Africa ◽  
Open Source ◽  
South African ◽  
Open Source Software ◽  
Electronic Records ◽  
Research Approach ◽  
Records Management ◽  
The South ◽  
Proprietary Software ◽  
Electronic Records Management

The South African cabinet adopted policy recommendations from the Government Information Technology Officer's Council pertaining to Free and Open-Source Software (FOSS). Even though the South African Cabinet has shown support for the use of FOSS through the enactment of a policy, the adoption of open source software in electronic records management seems to be slow. Proprietary software continues to be adopted and used by most public institutions, including local and provincial municipalities in South Africa. Therefore, this study aimed to investigate factors that may influence the adoption and use of FOSS for electronic records management by South African municipalities. The study adopted a qualitative research approach to collect data from 10 purposively selected municipalities in Gauteng. Data were analysed and presented thematically to address the research question. The findings of this study suggest that municipalities in Gauteng are not adopting FOSS for electronic records management as expected. This study established that top management support, reliability, affordability of the software, inadequate capability, contracts with proprietary software providers, organisational culture and organisational support are some of the factors that contributed to the low uptake when it comes to the adoption of Free and Open-Source Software by the municipalities.

scholarly journals Electronic Records Management in Romania: More Electronic-, Less Records-Management

Atlanti ◽  
2015 ◽  
Vol 25 (1) ◽  
pp. 183-192
Author(s):  
Bogdan-Florin Popovici
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Time Stamp ◽  
Electronic Signature ◽  
The Future ◽  
Electronic Records Management ◽  
The Way

The management of electronic records and documents seems to be very developed in Romania. Mostly under UE financing, a lot of institutions implemented modern systems and digitized legacy paper records. Pertinent pieces of legislation were adopted (time-stamp, electronic signature and even an electronic archiving act) and this might create an image of proper regulated environment. But a closer look to the facts shows that proper electronic records management lacks almost completely. The paper will look into details about the way modern archives are prepared for the future.

scholarly journals Electronic records management – a state of the art review

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Babatunde Oladejo ◽  
Sunčica Hadžidedić
Keyword(s):  
State Of The Art ◽  
Academic Research ◽  
Research Area ◽  
Electronic Records ◽  
Records Management ◽  
Content Type ◽  
Search Results ◽  
Search Tool ◽  
Research And Education ◽  
Electronic Records Management

Purpose This paper aims to examine the state of the art in electronic records management (ERM) with the goal of identifying the prevailing research topics, gaps and issues in the field. Design/methodology/approach First, a wide search was performed on academic research databases, limited to the period between 2008–2018. Second, the search results were reviewed for relevance and duplicates. Finally, the study sources were checked against the list of journals and conferences ranked by computing research and education and JourQual. The final sample of 55 selected studies was analyzed in depth. Findings ERM has lost some research momentum due to being deeply embedded in affiliate information systems areas and the changing records management landscape. Additionally, the requirement models specified by Governmental/National Archives might have constrained technology innovation in ERM. A lack of application was identified for the social media research area. Research limitations/implications Limitations were encountered in available search tool functionality and keyword confusion leading to inflated search results. While effort has been made to obtain optimal search results, some relevant articles may have been omitted. Originality/value The last ERM state-of-the-art review was in 1997. A lot has changed since then. This paper will help researchers understand the current state of ERM research, its understudied areas and identify gaps for future studies.

Electronic Records Management at a Federally Funded Research and Development Center

2014 ◽  
pp. 334-350
Author(s):  
Susan M. Hendrickson ◽  
Margo E. Young
Keyword(s):  
Research And Development ◽  
Electronic Records ◽  
Records Management ◽  
Federally Funded ◽  
Funded Research ◽  
It Systems ◽  
Institute Of Technology ◽  
Management Capabilities ◽  
Development Center ◽  
Electronic Records Management

This chapter provides an overview of the electronic records management initiatives by the Records and Engineering Document Services Group at the Jet Propulsion Laboratory, a Federally Funded Research and Development Center managed by the California Institute of Technology for the National Aeronautics and Space Administration. The Records and Engineering Document Services Group’s activities included the investigation of add-on records management applications to existing information technology systems, as well as follow-on work using a “Records Management-IT Compliance Checklist” to measure the records management capabilities of IT systems in development.

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