Records management at the Council of Europe (2): the digital turn

Comma ◽  
2021 ◽  
Vol 2019 (2) ◽  
pp. 49-60
Author(s):  
Gesa Büttner
Keyword(s):  
Information Management ◽  
Management Approach ◽  
Records Management ◽  
Digital Information ◽  
Council Of Europe ◽  
Training Activities ◽  
Awareness Raising ◽  
Information Finding ◽  
Information Landscape ◽  
Electronic Records Management

The implementation of electronic records management at the Council of Europe was a crucial step in leading the intergovernmental human rights organization towards comprehensive corporate information management. The motivation for introducing records management was to improve access to information. Finding information proved to be difficult due to the fragmented information landscape, combined with a lack of governance for digital information. To amend this situation, corporate control and standardization were introduced along the whole information life cycle, involving the information producers as key players. The article describes this implementation, covering roughly the decade from 2008 to 2018, from its foundations and preparations to the deployment, awareness-raising and training activities. Special emphasis is put on the instruments that support a standardized records management approach, such as business classification scheme, retention and disposal schedules, and metadata. The success and failure points are briefly presented. It appears that records management can be a catalyst for corporate-wide information management.

Long‐term preservation of digital information in China: some problems and solutions

2009 ◽  
Vol 43 (2) ◽  
pp. 175-186 ◽  
Author(s):  
Jiazhen Liu ◽  
Peng Du
Keyword(s):  
Research Work ◽  
Electronic Records ◽  
Records Management ◽  
Digital Information ◽  
Content Type ◽  
Data Backup ◽  
Small Medium Enterprises ◽  
Electronic Records Management ◽  
Long Term Preservation

PurposeThe purpose of this paper to describe the research work on the long‐term preservation of Chinese digital information funded by National Natural Science Foundation of China (NSFC) since 2001.Design/methodology/approachThe paper provides an overview, in text and figures, of ways in which e‐documents originating in China, in now obsolete formats, can be made readable again. Also, results of a recent survey of electronic records management in government and corporations are given.FindingsThe lifecycle management gap with respect to electronic records is highlighted and the main factors that restrict the Chinese anti‐disaster data backup plan are analysed. It is suggested that the data backup centre which can be accepted by small medium enterprises should be the e‐government disaster recovery centre for local government.Originality/valueAll the research results are useful for those who need to understand the long‐term preservation of Chinese digital information and electronic records management.

scholarly journals Risk Detection in Digital Information Management: A Records Management Perspective

2020 ◽  
Vol 8 (2) ◽  
pp. 251-267
Author(s):  
Harry Bawono ◽  
Keyword(s):  
Information Management ◽  
Qualitative Method ◽  
Government Agencies ◽  
Records Management ◽  
Digital Information ◽  
Digital Environment ◽  
Paradigmatic Shift ◽  
Risk Detection ◽  
Starting Point ◽  
Management Perspective

The Presidential Regulation on e-Government in 2018 became the starting point for accelerating e-Government implementation in Indonesia. This moment prompted government agencies to compete in digitizing their organizations to apply the regulation. Digital information as the output of this massive digitalization will be abundant and must be managed properly which is certainly vulnerable to threats. Such threats can compromise the authenticity of records and make them untrustworthy. An adequate risk detection framework that fits the context of the digital environment is needed to minimize these incidents. This framework contains a records management perspective that has undergone a paradigmatic shift. This framework adopts the view that records management is an integral part of digital information management. The study used a qualitative method and found that from the perspective of records management, the risk detection framework in digital information management sheds light on aspects of context (external and internal), systems, and processes. However, its smooth implementation in the digital environment, especially in Indonesia, is determined by the extent to which paradigmatic reforms in records management have taken place.

Adopting an Information Management Approach to the Design and Implementation of Information Systems

1992 ◽  
Vol 5 (2) ◽  
pp. 115-122
Author(s):  
John B. Hepworth ◽  
Elaine Griffin ◽  
Grant A. Vidgen ◽  
Tony Woodward
Keyword(s):  
Information Systems ◽  
Information Management ◽  
Systems Analysis ◽  
Management Approach ◽  
Holistic View ◽  
Analysis And Design ◽  
Systems Analysis And Design ◽  
Structured Systems ◽  
Narrow View ◽  
Training Activities

As the NHS adopts an information management approach to coordinated handling of total information resources, methods of systems analysis and design require assessment to ensure that they are appropriate. Mandatory use of Structured Systems Analysis and Design Methodology (SSADM) may be encouraging a damagingly narrow view of information systems. Research is described in which an holistic view of information systems is applied, allowing the needs of information users to play a stronger role in determining how information will be supplied to them. The techniques may also assist the training activities associated with implementing new systems.

Designing Information Product (IP) Maps On the Process of Data Processing and Academic Information

2017 ◽  
Vol 4 (1) ◽  
pp. 25-31 ◽  
Author(s):  
Diana Effendi
Keyword(s):  
Data Quality ◽  
Data Management ◽  
Information Management ◽  
Information Quality ◽  
Quality Data ◽  
Management Approach ◽  
Quality Of Data ◽  
Information Product ◽  
Academic Activities

Information Product Approach (IP Approach) is an information management approach. It can be used to manage product information and data quality analysis. IP-Map can be used by organizations to facilitate the management of knowledge in collecting, storing, maintaining, and using the data in an organized. The  process of data management of academic activities in X University has not yet used the IP approach. X University has not given attention to the management of information quality of its. During this time X University just concern to system applications used to support the automation of data management in the process of academic activities. IP-Map that made in this paper can be used as a basis for analyzing the quality of data and information. By the IP-MAP, X University is expected to know which parts of the process that need improvement in the quality of data and information management.   Index term: IP Approach, IP-Map, information quality, data quality. REFERENCES[1] H. Zhu, S. Madnick, Y. Lee, and R. Wang, “Data and Information Quality Research: Its Evolution and Future,” Working Paper, MIT, USA, 2012.[2] Lee, Yang W; at al, Journey To Data Quality, MIT Press: Cambridge, 2006.[3] L. Al-Hakim, Information Quality Management: Theory and Applications. Idea Group Inc (IGI), 2007.[4] “Access : A semiotic information quality framework: development and comparative analysis : Journal ofInformation Technology.” [Online]. Available: http://www.palgravejournals.com/jit/journal/v20/n2/full/2000038a.html. [Accessed: 18-Sep-2015].[5] Effendi, Diana, Pengukuran Dan Perbaikan Kualitas Data Dan Informasi Di Perguruan Tinggi MenggunakanCALDEA Dan EVAMECAL (Studi Kasus X University), Proceeding Seminar Nasional RESASTEK, 2012, pp.TIG.1-TI-G.6.

Models for Action: Practical Approaches to Electronic Records Management and Preservation.

1998 ◽  
Author(s):  
Kristine L. Kelly ◽  
Alan Kowlowitz ◽  
Theresa A. Pardo ◽  
Darryl E. Green
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Electronic Records Management

The Knowledge Management Information Landscape — Awareness, Access, Use and Value of Sources

2015 ◽  
Vol 14 (02) ◽  
pp. 1550002 ◽  
Author(s):  
Denise A. D. Bedford
Keyword(s):  
Knowledge Management ◽  
Information Management ◽  
Critical Component ◽  
Management Information ◽  
Specific Knowledge ◽  
Public Survey ◽  
Knowledge Organisation ◽  
Information Awareness ◽  
Information Valuation ◽  
Information Landscape

Information landscape is a critical component of professional and scholarly disciplines. Established disciplines have a managed information foundation covering primary, secondary and tertiary sources, targeted search capabilities, discipline-specific knowledge organisation tools and services, and quality controlled review processes. The information landscapes of emerging disciplines may be more chaotic and unsettled, and present challenges for professionals. This research considers the information landscape of the knowledge management discipline. An open public survey of knowledge professionals provides insights into three factors that affect the landscape including: (1) information awareness; (2) information use and access; and (3) information valuation. Findings highlight key information management challenges, and offer suggestions for solutions.

Which way records management research?

2020 ◽  
Vol 39 (1) ◽  
pp. 29-45
Author(s):  
Omwoyo Bosire Onyancha
Keyword(s):  
Information Management ◽  
Health Sector ◽  
Records Management ◽  
Medical Computing ◽  
Research Areas ◽  
The Social ◽  
Computer Based ◽  
Scopus Database ◽  
Broad Subject

This paper evaluates the keywords and subject areas in records management (RM) publications, as indexed in the Scopus database, with a view to mapping RM research from 1971 to 2018 so as to determine the direction of research in the field. A total of 4 762 documents were obtained from the Scopus database using the term records management and searching within the title, abstract and keywords fields. The data was analysed using VOSviewer software. The findings reveal that interest in RM research has grown as the volume of publications has continued to increase. Whereas there was no dominant area of research in the 1980s, as far as RM research is concerned, the main focus in the 2010s was the management of electronic health records, thereby signalling a shift in RM research from being just an information management exercise to being used for the management of records in the medical and health sector. Other popular research areas in the 2010s were health care, electronic medical record/s, information management, medical computing, information systems, and electronic document exchange. A classification of the RM publications according to Scopus’s broad subject fields revealed that RM research is mainly conducted in computer science, engineering, medicine, and the social sciences. The study predicts a slow growth in the number of RM publications in the next ten years (2019-2028), greater focus on RM in the health sector, and continued dominance of computer-based systems and electronic records as topics of RM research.

Sign in / Sign up

Export Citation Format

Share Document