scholarly journals Integrated Information Systems - A Challenge For Long-Term Digital Preservation

10.28945/3120 ◽  
2007 ◽  
Author(s):  
Viveca Asproth
Keyword(s):  
Information Technology ◽  
Information Systems ◽  
Digital Preservation ◽  
Legal Issues ◽  
Digital Information ◽  
Government Services ◽  
Frequent Use ◽  
Exchange Information ◽  
Long Term Preservation

Information technology has led to the fact that much of the information that earlier was produced on paper is now being produced in electronic form. E-government services, where the whole idea is to exchange information electronically, will radically redirect paperbound information towards electronically generated and managed information and documents. Earlier on, long-term preservation was all about paper-bound documents containing content, context and format as well as the legal issues concerning the document, such as signatures and stamps. Although paper-bound documents still are of frequent use, the degree of digital information rapidly increases. Digital information is often compiled from different databases, where content, context, format and signatures can be separated and put together differently. The challenges associated with digital preservation are strategic, organizational and structural as well as technological. The aim of this paper is to present some challenges associated with digital preservation.

scholarly journals The woes of Swedish private archival institutions

2017 ◽  
Vol 27 (3) ◽  
pp. 275-285 ◽  
Author(s):  
Proscovia Svärd
Keyword(s):  
Systematic Investigation ◽  
Digital Information ◽  
National Narrative ◽  
Digital Repository ◽  
Content Type ◽  
The Public ◽  
Active Involvement ◽  
Organization And Management ◽  
Long Term Preservation

Purpose The purpose of this paper is to highlight the long-term preservation challenges that the Swedish private archives are faced with. In as much as they offer a complement to the public archives and hence offer a nuanced national narrative, they lack both financial and human resources to effectively deal with the digital information management environment. Design/methodology/approach Participatory Action Research (PAR) was used to identify the challenges of long-term preservation together with the six private archives institutions that were involved in the collaboration. The collaboration was financially facilitated by the Södertörn University. PAR is defined as a systematic investigation, with the collaboration of those affected by the issue being studied, for the purposes of education and taking action or effecting social change. What is distinctive of PAR is the active involvement of people whose lives are affected by the phenomenon under study. Findings The private archival institutions face long-term preservation challenges such as lack of a digital repository that would facilitate the capture, organization and management of digital records that are of different formats and in a dispersed environment. There are no stringent legal requirements to facilitate the creation and management of the records in a standardized way and the institutions fear that imposing such requirements might deter their clients from depositing archival materials with them. The institutions will also need to espouse the business-oriented archival descriptions where private organizations are concerned to identify relevant archival materials and to promote participatory archival descriptions that would allow the creators to tag their records with metadata. Digital information requires a proactive approach, that is, planning for the long-term preservation of the information before it is created. Private archives need to invest in education packages that will facilitate their clientele’s understanding of the challenges of digital long-term preservation. Research limitations/implications The findings cannot be generalized to all private archival institutions, as it was only six institutions that participated, but the issues discussed are relevant to most archival institutions. Practical implications A lot of research has been carried out in the area of long-term preservation, but researchers have not paid enough attention to the woes of the private archives. To sustain a nuanced national narrative, the private archives need all the support to be able to live up to their mission of preserving archives of the private sector that are not captured by the public archival institutions. This is important in a pluralistic society such as Sweden. Highlighting the challenges might enable the institutions to work towards finding common challenges. Social implications The private archives are part of Sweden’s national heritage. Their preservation matters to the society as a whole and to enhancing the voices of the underrepresented. Originality/value The literature review revealed that not much research has paid attention to the challenges being faced by the private archives. This paper, therefore, contributes to this knowledge gap.

Investigating the Needs, Capabilities and Decision Making Mechanisms in Digital Preservation

2013 ◽  
Vol 26 (3) ◽  
pp. 17-39
Author(s):  
Daniel Burda ◽  
Frank Teuteberg
Keyword(s):  
Decision Making ◽  
Effective Means ◽  
Digital Preservation ◽  
Digital Information ◽  
Processing Theory ◽  
Organizational Information ◽  
Multiple Case ◽  
Soft And Hardware

Firms are required to consciously retain information in an effort to ensure compliance with legal and business needs. However, sustained accessibility to digital information cannot be taken for granted as it is threatened by expeditiously changing technologies associated with the risk of obsolete soft- and hardware. As part of an effort to ensure long-term access to digital information, digital preservation (DP) provides effective means. But still little is known about DP in firms. In this study the authors aim to provide insights into a firm’s DP needs, capabilities and decision making mechanisms by conducting a multiple case study through the lens of organizational information processing theory. The results indicate that a lack of decision making procedures and responsibilities impedes the alignment between DP needs and capabilities, which seems to foster a culture of information hoarding. Based on the authors’ empirical insights about DP in firms they derive an explanatory model and provide five managerial recommendations.

scholarly journals Robust Tools and Services for Long-Term Preservation of Digital Information

2009 ◽  
Vol 57 (3) ◽  
pp. 580-594 ◽  
Author(s):  
Joseph JaJa ◽  
Sangchul Song
Keyword(s):  
Digital Information ◽  
Long Term Preservation

scholarly journals Long-term Preservation of Earth Observation Data and Knowledge in ESA through CASPAR

2009 ◽  
Vol 4 (3) ◽  
pp. 4-16 ◽  
Author(s):  
Sergio Albani ◽  
David Giaretta
Keyword(s):  
Performing Arts ◽  
Reference Model ◽  
European Space Agency ◽  
Earth Observation ◽  
Observation Data ◽  
Digital Information ◽  
The Earth ◽  
Space Agency ◽  
Long Term Preservation

ESA-ESRIN, the European Space Agency Centre for Earth Observation (EO), is the largest European EO data provider and operates as the reference European centre for EO payload data exploitation. EO Space Missions provide global coverage of the Earth across both space and time generating on a routine continuous basis huge amounts of data (from a variety of sensors) that need to be acquired, processed, elaborated, appraised and archived by dedicated systems. Long-term Preservation of these data and of the ability to discover, access and process them is a fundamental issue and a major challenge at programmatic, technological and operational levels.Moreover these data are essential for scientists needing broad series of data covering long time periods and from many sources. They are used for many types of investigations including ones of international importance such as the study of the Global Change and the Global Monitoring for Environment and Security (GMES) Program. Therefore it is of primary importance not only to guarantee easy accessibility of historical data but also to ensure users are able to understand and use them; in fact data interpretation can be even more complicated given the fact that scientists may not have (or may not have access to) the right knowledge to interpret these data correctly.To satisfy these requirements, the European Space Agency (ESA), in addition to other internal initiatives, is participating in several EU-funded projects such as CASPAR (Cultural, Artistic, and Scientific knowledge for Preservation, Access and Retrieval), which is building a framework to support the end-to-end preservation lifecycle for digital information, based on the OAIS reference model, with a strong focus on the preservation of the knowledge associated with data.In the CASPAR Project ESA plays the role of both user and infrastructure provider for one of the scientific testbeds, putting into effect dedicated scenarios with the aim of validating the CASPAR solutions in the Earth Science domain. The other testbeds are in the domains of Cultural Heritage and of Contemporary Performing Arts; together they provide a severe test of preservation tools and techniques.In the context of the current ESA overall strategies carried out in collaboration with European EO data owners/providers, entities and institutions which have the objective of guaranteeing long-term preservation of EO data and knowledge, this paper will focus on the ESA participation and contribution to the CASPAR Project, describing in detail the implementation of the ESA scientific testbed.

Digital Preservation Capability Maturity Model (DPCMM)

2019 ◽  
pp. 152-167
Author(s):  
Lori J. Ashley ◽  
Milovan Misic
Keyword(s):  
Information Technology ◽  
Data Management ◽  
Performance Metrics ◽  
Digital Preservation ◽  
Capability Maturity Model ◽  
Maturity Model ◽  
Capability Maturity ◽  
Management Functions ◽  
Digital Assets

This chapter provides an overview of the genesis and development of the digital preservation capability maturity model (DPCMM) which covers a range of governance, operational, and data management functions associated with the management of long-term (10+ years) and permanent digital assets. The model is organized into three domains: infrastructure, repository, and services. In addition to providing a useful framework for analysis and planning among archivists, content owners and records managers, using a capability maturity model (CMM) to convey the requirements associated with preservation and access to long-term digital assets provides a familiar construct for information technology (IT) architects and system administrators. Each of the 15 DPCMM components has five incremental stages of capability called digital preservation performance metrics.

scholarly journals DESAIN PERENCANAAN MASTER PLAN PADA UPT. PERPUSTAKAAN UNIVERSITAS SERAMBI MEKKAH ACEH

2020 ◽  
Vol 4 (2) ◽  
pp. 53
Author(s):  
Sri Wahyuni
Keyword(s):  
Information Technology ◽  
Information System ◽  
Information Systems ◽  
Research Method ◽  
Use Case ◽  
Master Plan ◽  
Good Information ◽  
Library Service ◽  
Academic Communities

The library of Serambi-Mekkah University is one of the main libraries at the Aceh College which serves all academic communities. In facilitating library service activities, it is necessary to use good information technology with strategic planning as outlined in a Master Plan in a form. Preparing the Master Plan aims to provide long-term guidelines to be aligned by aspects of the library field and provide tangible benefits to the library in achieving its vision and mision from the design of information system. The research method used in developing information systems at the Serambi Mekkah University Library Aceh uses needs analysis and designing library software. The library of Serambi-Mekkah University Aceh uses a diagram model (use case) which is a complete description of the interactions between actors with designing and creating information systems.

scholarly journals Projektas DigitalPreservationEurope: bendradarbiavimo tobulinimas skaitmeninio išsaugojimo srityje

2007 ◽  
Vol 41 ◽  
pp. 25-32
Author(s):  
Jūratė Kuprienė ◽  
Marija Prokopčik
Keyword(s):  
Public Awareness ◽  
Academic Research ◽  
Digital Preservation ◽  
Digital Information ◽  
Long Run ◽  
Training Materials ◽  
First Results ◽  
Vilnius University ◽  
Commercial Organizations

Straipsnyje pristatomo Skaitmeninio išsaugojimo Europoje (DPE) projekto tikslas – skatinti Europoje vykdomų nacionalinių skaitmeninimo projektų ir iniciatyvų bendradarbiavimą ir sinergizmą. Medžiagos skaitmeninimo ir jos skaitmeniniu formatu išsaugojimo uždavinys yra pernelyg didelis ir sudėtingas, kad jį galėtų savarankiškai spręsti atskiros institucijos ar net sektoriai. Su sprendimų, kurių reikėtų skaitmeninei informacijai išsaugoti ir nuolatinei prieigai prie jos užtikrinti, paieškos problema susiduria valstybės sektorius, verslo įstaigos ir net privatūs asmenys. Būtini bendri nacionalinio ir tarptautinio masto veiksmai, kuriuos inicijuoja, koordinuoja ir pristato suinteresuotoms organizacijoms ir visuomenei kompetentingų institucijų konsorciumai, asociacijos, tinklai ir kitokios struktūros. Tai leistų tinkamai atspindėti ir tenkinti įvairių partnerių – kultūros, mokslo, švietimo, verslo institucijų poreikius. DPE vykdomas siekiant gerinti šiuo metu vykdomų skaitmeninės medžiagos išsaugojimo darbų koordinavimą, kooperavimąsi ir sklaidą.DigitalPreservationEurope: development of cooperation in the field of digital cooperationJūratė Kuprienė, Marija Prokopčik Summary Article deals with the project DigitalPreservationEurope (DPE) that aims at fostering collaboration and synergies between national projects and initiatives in Europe in the field of digital preservation and curation. The problem of developing solutions required for the preservation of and provision of continued access to digital information is one that is faced by public sector, commercial organizations and private individuals. There is a need to join national and international activities of expert consortiums, associations and networks that initiate necessary activities and approach, coordinate them and present results to all variety of stakeholders. Community-wide coordination will facilitate pooling of the expertise that exists across the academic, research, cultural, public administration and industry sectors in Europe.The authors present objectives and goals of the project, partner organisations, interaction with other projects and initiatives, first results of the project, namely creation and dissemination of DPE research roadmap in order to deliver a vision of digital preservation and curation, development of the DPE community that should cluster different types of partners, both individual and institutions, to create a framework of members. Faculty of Communication (Vilnius University) is responsible for development of a common training framework providing for a wide pool of practical skills and expertise in digital preservation, while allowing meeting local requirements. Creation of training materials and establishing of a data base of qualified trainers will lead to a certificate in Digital Preservation in future. This activity is based on the “Outline of training principles and objectives”. This deliverable presents structured survey of the area of digital preservation, in particular as regards topics of training and education.Digital preservation, curation and permanent Access are notions that convey commitment to warrant longterm access to digital materials. It means a need for long-term investments that will only pay dividends in long run. In this context DPE has to raise public awareness of digital preservation and its value. DPE’s success will help to secure a shared knowledge base of the processes, synergy of activity, systems and techniques needed for the long-term management of digital objects.

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