scholarly journals Digital preservation policies of the institutional repositories at Brazilian Federal Universities

2017 ◽  
Vol 35 (2) ◽  
pp. 311-321 ◽  
Author(s):  
Laerte Pereira da Silva Júnior ◽  
Maria Manuel Borges
Keyword(s):  
Open Access ◽  
Design Methodology ◽  
Digital Preservation ◽  
Information Policy ◽  
Institutional Commitment ◽  
Content Type ◽  
Institutional Repositories ◽  
Digital Material ◽  
Preservation Policy

Purpose This paper aims to verify the implementation of digital preservation policies at the institutional repositories (IRs) of Brazilian Federal Universities. Design/methodology/approach The methodology used involved the verification of the information available in the Directory of Open Access Repositories (OpenDOAR) and on the websites of the IRs, to confirm the existence of published digital preservation policies. In this study, a sample of the 26 IRs of Brazilian Federal Universities registered with OpenDOAR, which represents 68 per cent of these repositories, was used. Findings The main conclusion is that the IRs of these universities do not have any published digital preservation policies, even though some repositories state their intention of preserving digital material in their institutional information policy. Originality/value The stakeholders of IRs need to implement a programme to guide their activities to preserve digital materials in the long term. In fact, similar to examples worldwide, this programme should take the form of an institutional commitment outlined in a digital preservation policy. IRs at Brazilian Federal Universities still have a long way to go to guarantee access to digital materials in the long term.

scholarly journals Digital preservation in institutional repositories: a systematic literature review

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
José Manuel Barrueco ◽  
Miquel Termens
Keyword(s):  
Literature Review ◽  
Best Practices ◽  
Systematic Literature Review ◽  
Design Methodology ◽  
Digital Preservation ◽  
Field Studies ◽  
Content Type ◽  
Institutional Repositories ◽  
Research Production

Purpose This paper aims to carry out a literature review on the implementation of digital preservation policies, strategies and actions by institutional repositories. The objective is to identify, out of the published experiences, at which level they are fulfilling the function of ensuring the long-term availability of the deposited materials. Design/methodology/approach Using a systematic literature review methodology, a total of 21 articles from international refereed journals published between 2009 and 2020 are reviewed. Findings The research production on this subject is very limited. The scarce number of published articles proves that the interest of repository managers has been focused on issues other than to assure the long-term availability of the assets they store. The literature review has not found clear evidence about how institutional repositories are implementing digital preservation. It is particularly striking the lack of works focused on the situation in European countries. More field studies are needed. They would allow to extract conclusions and produce best practices to help managers to improve preservation strategies. Originality/value This study has shown that one of the main functions of repositories is not being dealt with as promised by repository managers. More work in this area is needed. In particular, it is necessary for a study at the European level to gather detailed data that will allow to draw a portrait of the current situation, extract conclusions and produce best practices to help managers to improve or develop preservation strategies.

scholarly journals UK theses and the British Library EThOS service: from supply on demand to repository linking

2016 ◽  
Vol 44 (1) ◽  
pp. 7-13 ◽  
Author(s):  
Sara Gould
Keyword(s):  
Open Access ◽  
Design Methodology ◽  
British Library ◽  
Online Service ◽  
Content Type ◽  
Institutional Repositories ◽  
On Demand ◽  
Research Areas ◽  
Research Organisations ◽  
Research Funder

Purpose – This paper aims to describe the transition of EThOS, the British Library’s E-Theses Online service, from its original role as a transactional document supply service to the service seen today where it forms part of the UK’s network of institutional repositories, open access and still-developing research funder mandates. Design/methodology/approach – The constituent parts of the EThOS service are described, and an analysis is given of the development of open access repositories, electronic theses and the way that PhD theses have become an important resource for cutting-edge research content for researchers worldwide. Findings – The value of doctoral theses for researchers continues to grow and be recognised. Many UK institutions have moved to mandatory open deposit of electronic theses, and many are digitising their older print thesis collections. Public funders are starting to track open deposit of the theses they fund; and research organisations are analysing the full UK metadata collection to understand trends in PhD research areas.

Digital preservation practices in university libraries

2019 ◽  
Vol 35 (1) ◽  
pp. 41-64 ◽  
Author(s):  
Ebele N. Anyaoku ◽  
Anthonia U. Nwabueze Echedom ◽  
Ebikabowei Emmanuel Baro
Keyword(s):  
Developing Countries ◽  
Digital Preservation ◽  
University Libraries ◽  
Online Questionnaire ◽  
Content Type ◽  
Institutional Repositories ◽  
Key Issues ◽  
Two Phases ◽  
The University

Purpose The purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Africa. Design/methodology/approach Data were collected from the IRs developed in university libraries in Africa, and it was done in two phases. The phases are website investigation to identify the university libraries in Africa that have developed IR and online questionnaire. Findings Results from the study showed that the majority of IRs in Africa used DSpace software to manage their digital contents, and more than half of the IRs engage in information migration. The study also revealed that the majority of the responding institutions provide long-term digital preservation in their IR. Interestingly, the majority of the IRs has developed digital preservation policy to guide the implementation of digital preservation for IR contents. Finally, the majority of the respondents indicated that they do not have long-term funding and lack the necessary technical staff with required skills to handle and manage the IR. Research limitations/implications Because of language barriers, data were collected from only universities in English speaking countries in Africa. Practical implications The findings of this study will make librarians in universities in Africa and other developing countries understand the key issues relating to digital preservation and longevity. Originality/value The findings of this study will inform information professionals, librarians in developing countries that are planning to create IRs and provide long-term digital preservation of electronic resources in their institution.

The story so far-digital preservation in institutional repositories

2019 ◽  
Vol 35 (2) ◽  
pp. 80-96 ◽  
Author(s):  
Emmanuel Adjei ◽  
Monica Mensah ◽  
Eric Amponsah Amoaful
Keyword(s):  
Staff Development ◽  
Academic Libraries ◽  
Qualitative Data ◽  
Digital Preservation ◽  
Digital Collections ◽  
Content Type ◽  
Institutional Repositories ◽  
Adequate Funding ◽  
Long Term Preservation

PurposeThe purpose of this study is to examine the standards, strategies, support and challenges of digital preservation in institutional repositories in academic libraries in Ghana.Design/methodology/approachThe research was qualitative. Data used for analysis were drawn from interviews with respondents selected purposively from eight Ghanaian academic libraries.FindingsA key finding of the study was that although the academic libraries had operational directions for digital preservation activities in the institutional repositories, available standards and practices for ensuring long-term preservation seem to be unsuitable.Research limitations/implicationsRecommendations based on findings included development of comprehensive digital preservation policies to provide mandate and direction to preservation of the libraries digital collections, development of disaster plans, adequate funding, staff development and support from management.Originality/valueThe study has demonstrated the need for academic libraries in Ghana to have and develop good digital preservation standards for sustaining the institutional repositories to help in realizing its benefits.

Exploring research data in Indian institutional repositories

2014 ◽  
Vol 48 (2) ◽  
pp. 206-216 ◽  
Author(s):  
Mohammad Hanief Bhat
Keyword(s):  
Open Access ◽  
Design Methodology ◽  
Research Data ◽  
Teaching Resources ◽  
Content Type ◽  
Institutional Repositories ◽  
Conference Papers ◽  
Journal Papers

Purpose – The purpose of this paper is to explore various types of research materials in Indian institutional repositories. Design/methodology/approach – The repositories are identified from the Registry of Open Access Repositories (ROAR). The repository sites were visited to collect the data necessary for the study. Findings – The present study reveals that barring a few repositories the collections of most of the repositories are very low. The percentage of archived materials is high for journal papers, and moderate for conference papers/thesis. However it is very low for preprints/working papers, teaching resources and patents. Originality/value – The study provides an overview of archived material in institutional repositories in India.

A holistic approach to bit preservation

2012 ◽  
Vol 30 (3) ◽  
pp. 472-489 ◽  
Author(s):  
Eld Maj‐Britt Olmütz Zierau
Keyword(s):  
Design Methodology ◽  
Digital Preservation ◽  
Holistic Approach ◽  
Preservation Solution ◽  
Content Type ◽  
Analysis And Evaluation ◽  
Digital Material ◽  
Narrow Definition ◽  
Specific Material

PurposeThe purpose of this paper is to point out the importance of taking a holistic approach to bit preservation when setting out to find an optimal bit preservation solution for specific digital materials. In the last decade there has been an increasing awareness that bit preservation, which is to keep bits intact and readable, is far more complex than first anticipated, even in this narrow definition. This paper takes a more holistic approach to bit preservation, and looks at how an optimal bit preservation strategy can be found, when requirements like confidentiality, availability and costs are taken into account.Design/methodology/approachThe paper describes the various findings from previous research which have led to the holistic approach to bit preservation. This paper also includes an introduction to digital preservation with a focus on the role of bit preservation, which sets the scene for why bit preservation deserves attention in a holistic approach.FindingsThe paper presents different means to find an optimal bit preservation strategy. This consists of a model to delimit bit preservation activities, and will briefly discuss how specific material can require different bit preservation strategies as well as pointing to how such strategies can be evaluated.Research limitations/implicationsThe operational results described here are still missing work to be fully operational. However, the holistic approach is in itself an important result. Furthermore, in spite of the shortcomings, the results can assist in analysis and evaluation of bit preservation strategies.Originality/valueThis paper is an extract of the findings presented in the doctoral thesis “A holistic approach to bit preservation”. The findings are relevant for any organisation that is required to do bit preservation of its digital material.

Open access institutional repositories in universities in East Africa

2018 ◽  
Vol 119 (11) ◽  
pp. 667-681 ◽  
Author(s):  
Miriam Kakai ◽  
Maria G.N. Musoke ◽  
Constant Okello-Obura
Keyword(s):  
Open Access ◽  
East Africa ◽  
Design Methodology ◽  
The Internet ◽  
Content Type ◽  
Institutional Repositories ◽  
Face To Face ◽  
Makerere University ◽  
Literature Searches ◽  
Further Development

Purpose Given that repositories were proposed as one of the routes to open access (OA), this study sought to establish the achievements universities in East Africa had attained in initiating institutional repositories (IRs), the challenges in providing OA and strategies for the way forward. Design/methodology/approach Data were collected through literature searches, using the internet, journal databases and university websites in Kenya, Tanzania and Uganda for information about OA and IRs in East Africa. Some of the findings were based on the author’s PhD “The management and accessibility of OA IRs in selected universities in East Africa”, which used face-to-face interviews with six librarians and self-administered questionnaires responded to by 183 researchers at Kenyatta University, Muhimbili University of Health and Allied Sciences and Makerere University. Findings Universities in East Africa were still in the intermediate stages of embracing OA, and only 40 libraries out of 145 universities had implemented IRs. However, most of the repositories had less than 1,000 items, with this challenge attributed to the absence of institutional and government/funder mandates that affected the collection/provision of OA, in addition to the lack of awareness of IRs among researchers. Originality/value The value in this research was establishing the extent of IR initiatives in universities in East Africa and their contribution to OA, which is regarded as more visible and accessible to scholars and government personnel who could leverage the information for further development in the region.

veraPDF: building an open source, industry supported PDF/A validator for cultural heritage institutions

2017 ◽  
Vol 33 (2) ◽  
pp. 156-165 ◽  
Author(s):  
Carl Wilson ◽  
Rebecca McGuinness ◽  
Joachim Jung
Keyword(s):  
Cultural Heritage ◽  
Open Source ◽  
Design Methodology ◽  
Digital Preservation ◽  
Digital Information ◽  
Content Type ◽  
Standard File Format ◽  
Working Groups ◽  
The Eu

Purpose This paper describes the development of the veraPDF validator. The objective of veraPDF is to build an industry supported, open source validator for all parts and conformance levels of the PDF/A specification for archival PDF documents. The project is led by the Open Preservation Foundation and the PDF Association and is funded by the EU PREFORMA project. Design/methodology/approach veraPDF is designed to meet the needs of the digital preservation community and the PDF industry alike. The technology is subject to the review of and acceptance by the PDF Association’s PDF Validation Technical Working Group, including many participants of the relevant ISO working groups. Cultural heritage institutions are collecting ever-increasing volumes of digital information, which they have a mandate to preserve for the long term. However, in many cases, they need to ensure their content has been produced to the specifications of a standard file format, as well as any acceptance criteria stated in their institutional policy. Findings With increasing knowledge and experience of processes and policies, cultural heritage institutions are influencing the production and development of digital preservation software. The product development funded by the PREFORMA project shows how such cooperation can benefit the community as a whole. Originality/value This paper describes the value of an open source approach to developing a PDF/A validator for cultural heritage organisations.

Digital preservation: some underlying issues for long-term preservation

2018 ◽  
Vol 35 (2) ◽  
pp. 8-12 ◽  
Author(s):  
Sneha Tripathi
Keyword(s):  
Design Methodology ◽  
Digital Preservation ◽  
Digital Environment ◽  
Storage Quality ◽  
Content Type ◽  
Digital Storage ◽  
Digital Objects ◽  
Long Term Preservation ◽  
Risk Preparedness

Purpose The purpose of this study is to investigate the concept of digital preservation and traditional preservation per se and discusses various issues related to long-term preservation in a digital environment. Design/methodology/approach The study attempts to look into the various aspects of preservation in context of digital objects (borne or digitalized) especially. Bundling of an object (digital), digital storage, quality control and risk preparedness are some of the pointers studied to perceive an overall scenario for long-term preservation of an object. Findings Various methods have been suggested to deal with the issues related to long-term preservation of an object which can be used to frame an organization’s policy for long-term preservation. Originality/value The study emphasizes on collective measures incorporating traditional and digital means to ensure long-term preservation. It lists down various checklists to deal with various issues pertinent to long-term digital preservation.

GREEN OPEN ACCESS IN KENYA: A REVIEW OF THE CONTENT, POLICIES AND USAGE OF INSTITUTIONAL REPOSITORIES

Mousaion ◽  
2016 ◽  
Vol 33 (3) ◽  
pp. 25-54
Author(s):  
Wanyenda Leonard Chilimo
Keyword(s):  
Developing Countries ◽  
Open Access ◽  
Descriptive Study ◽  
Google Scholar ◽  
Research Institutions ◽  
Journal Articles ◽  
Content Type ◽  
Institutional Repositories ◽  
Current State ◽  
Theses And Dissertations

 There is scant research-based evidence on the development and adoption of open access (OA) and institutional repositories (IRs) in Africa, and in Kenya in particular. This article reports on a study that attempted to fill that gap and provide feedback on the various OA projects and advocacy work currently underway in universities and research institutions in Kenya and in other developing countries. The article presents the findings of a descriptive study that set out to evaluate the current state of IRs in Kenya. Webometric approaches and interviews with IR managers were used to collect the data for the study. The findings showed that Kenya has made some progress in adopting OA with a total of 12 IRs currently listed in the Directory of Open Access Repositories (OpenDOAR) and five mandatory self-archiving policies listed in the Registry of Open Access Repositories Mandatory Archiving Policies (ROARMAP). Most of the IRs are owned by universities where theses and dissertations constitute the majority of the content type followed by journal articles. The results on the usage and impact of materials deposited in Kenyan IRs indicated that the most viewed publications in the repositories also received citations in Google Scholar, thereby signifying their impact and importance. The results also showed that there was a considerable interest in Swahili language publications among users of the repositories in Kenya.

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