Digital File Formats for Digital Preservation

2018 ◽  
pp. 218-233
Author(s):  
Mayank Yuvaraj
Keyword(s):  
Digital Libraries ◽  
Digital Preservation ◽  
Institutional Repository ◽  
File Format ◽  
Institutional Repositories ◽  
File Formats ◽  
Digital File ◽  
The Common ◽  
Common Understanding

During the course of planning an institutional repository, digital library collections or digital preservation service it is inevitable to draft file format policies in order to ensure long term digital preservation, its accessibility and compatibility. Sincere efforts have been made to encourage the adoption of standard formats yet the digital preservation policies vary from library to library. The present paper is based against this background to present the digital preservation community with a common understanding of the common file formats used in the digital libraries or institutional repositories. The paper discusses both open and proprietary file formats for several media.

Digital File Formats for Digital Preservation

2017 ◽  
pp. 142-158
Author(s):  
Mayank Yuvaraj
Keyword(s):  
Digital Libraries ◽  
Digital Preservation ◽  
Institutional Repository ◽  
File Format ◽  
Institutional Repositories ◽  
File Formats ◽  
Digital File ◽  
The Common ◽  
Common Understanding

During the course of planning an institutional repository, digital library collections or digital preservation service it is inevitable to draft file format policies in order to ensure long term digital preservation, its accessibility and compatibility. Sincere efforts have been made to encourage the adoption of standard formats yet the digital preservation policies vary from library to library. The present paper is based against this background to present the digital preservation community with a common understanding of the common file formats used in the digital libraries or institutional repositories. The paper discusses both open and proprietary file formats for several media.

Backing up digital preservation practice with empirical research

2017 ◽  
Vol 27 (2) ◽  
pp. 66-82
Author(s):  
Gareth Kay ◽  
Libor Coufal ◽  
Mark Pearson
Keyword(s):  
Knowledge Base ◽  
Empirical Research ◽  
Digital Preservation ◽  
Graph Database ◽  
National Library ◽  
Software Applications ◽  
Functional Relationships ◽  
File Formats ◽  
Digital Objects

This article introduces the National Library of Australia’s Digital Preservation Knowledge Base which helps the Library to manage digital objects from its collections over the long term. The Knowledge Base includes information on file formats, rendering software, operating systems, hardware and, most importantly, the relationships between them. Most of the work on the Knowledge Base over the last few years has been focused on the mapping of functional relationships between file formats, their versions and software applications. The information is gathered through unique empirical research and is initially being recorded in a multiple-worksheet Excel file in a semi-structured format, though development of a prototype graph database is underway.

scholarly journals PRONOM-ROAR: Adding Format Profiles to a Repository Registry to Inform Preservation Services

2008 ◽  
Vol 2 (2) ◽  
pp. 3-19 ◽  
Author(s):  
Tim Brody ◽  
Leslie Carr ◽  
Jessie M. N. Hey ◽  
Adrian Brown ◽  
Steve Hitchcock
Keyword(s):  
Digital Preservation ◽  
Third Party ◽  
Light Weight ◽  
Institutional Repository ◽  
File Format ◽  
Preservation Solution

To date many institutional repository (IR) software suppliers have pushed the IR as a digital preservation solution. We argue that the digital preservation of objects in IRs may better be achieved through the use of light-weight, add-on services. We present such a service – PRONOM-ROAR – that generates file format profiles for IRs. This demonstrates the potential of using third- party services to provide preservation expertise to IR managers by making use of existing machine interfaces to IRs.

BENEFITS AND PERSPECTIVES OF INSTITUTIONAL REPOSITORIES IN ACADEMIC LIBRARIES

2018 ◽  
Vol 5 (25) ◽  
Author(s):  
S. V. R. Prabhakar ◽  
S.V. Manjula Rani
Keyword(s):  
Open Source Software ◽  
Institutional Repository ◽  
Research Knowledge ◽  
Universities And Colleges ◽  
Institutional Repositories ◽  
Digital Era ◽  
Parent Organization ◽  
Different Types ◽  
Long Term Preservation

In this digital era, academic institutions which are universities and colleges have increasingly recognized the importance of institutional repository. An institutional repository in latest concept for collecting, managing, preserving and disseminating scholarly works created in a digital form by staff and students in individual universities and colleges. The repositories also serve as a comprehensive publications database of the parent organization, which in turn facilitate better management of research knowledge better visibility and wider access, rapid communication of research, long term preservation. In this article mainly discussed on definition, benefits, challenges, Open Source Software and the different types of institutional repositories.

Electronic Health Record Proposal for Long-Term Preservation

2013 ◽  
pp. 529-548
Author(s):  
Juanjo Bote
Keyword(s):  
Information System ◽  
Electronic Health Record ◽  
Digital Libraries ◽  
Reference Model ◽  
Digital Preservation ◽  
Health Record ◽  
Information Unit ◽  
Term Basis ◽  
Electronic Health

This chapter introduces a model approach to long-term digital preservation of Electronic Health Record (EHR). The long-term digital preservation is an emerging trend in the environment of digital libraries. However, legal or business needs may cause the use of digital preservation strategies in different fields. This is the case of the EHR as part of the information system of a healthcare institution. After a reasonable space of time without activity, an EHR becomes a passive information unit. Consequently, this passive information unit remains safe in a separate information system where the main purpose is digitally preserving this information on a long-term basis. There are two appropriate methodologies, Trustworthy Repository Audit and Certification Criteria (TRAC) and a Reference Model for Open Archival Information System (OAIS). These methodologies can widely be adopted by health care organizations to preserve EHR in the long-term.

scholarly journals Digital preservation policies of the institutional repositories at Brazilian Federal Universities

2017 ◽  
Vol 35 (2) ◽  
pp. 311-321 ◽  
Author(s):  
Laerte Pereira da Silva Júnior ◽  
Maria Manuel Borges
Keyword(s):  
Open Access ◽  
Design Methodology ◽  
Digital Preservation ◽  
Information Policy ◽  
Institutional Commitment ◽  
Content Type ◽  
Institutional Repositories ◽  
Digital Material ◽  
Preservation Policy

Purpose This paper aims to verify the implementation of digital preservation policies at the institutional repositories (IRs) of Brazilian Federal Universities. Design/methodology/approach The methodology used involved the verification of the information available in the Directory of Open Access Repositories (OpenDOAR) and on the websites of the IRs, to confirm the existence of published digital preservation policies. In this study, a sample of the 26 IRs of Brazilian Federal Universities registered with OpenDOAR, which represents 68 per cent of these repositories, was used. Findings The main conclusion is that the IRs of these universities do not have any published digital preservation policies, even though some repositories state their intention of preserving digital material in their institutional information policy. Originality/value The stakeholders of IRs need to implement a programme to guide their activities to preserve digital materials in the long term. In fact, similar to examples worldwide, this programme should take the form of an institutional commitment outlined in a digital preservation policy. IRs at Brazilian Federal Universities still have a long way to go to guarantee access to digital materials in the long term.

scholarly journals Digital preservation in institutional repositories: a systematic literature review

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
José Manuel Barrueco ◽  
Miquel Termens
Keyword(s):  
Literature Review ◽  
Best Practices ◽  
Systematic Literature Review ◽  
Design Methodology ◽  
Digital Preservation ◽  
Field Studies ◽  
Content Type ◽  
Institutional Repositories ◽  
Research Production

Purpose This paper aims to carry out a literature review on the implementation of digital preservation policies, strategies and actions by institutional repositories. The objective is to identify, out of the published experiences, at which level they are fulfilling the function of ensuring the long-term availability of the deposited materials. Design/methodology/approach Using a systematic literature review methodology, a total of 21 articles from international refereed journals published between 2009 and 2020 are reviewed. Findings The research production on this subject is very limited. The scarce number of published articles proves that the interest of repository managers has been focused on issues other than to assure the long-term availability of the assets they store. The literature review has not found clear evidence about how institutional repositories are implementing digital preservation. It is particularly striking the lack of works focused on the situation in European countries. More field studies are needed. They would allow to extract conclusions and produce best practices to help managers to improve preservation strategies. Originality/value This study has shown that one of the main functions of repositories is not being dealt with as promised by repository managers. More work in this area is needed. In particular, it is necessary for a study at the European level to gather detailed data that will allow to draw a portrait of the current situation, extract conclusions and produce best practices to help managers to improve or develop preservation strategies.

Digital Preservation Practices in University Libraries: A Survey of Institutional Repositories in Nigeria

2016 ◽  
Vol 45 (3) ◽  
pp. 134-144 ◽  
Author(s):  
Kingdom H. Kari ◽  
Ebikabowei E. Baro
Keyword(s):  
Developing Countries ◽  
Digital Preservation ◽  
University Libraries ◽  
Electronic Resources ◽  
Institutional Repositories ◽  
Technical Staff ◽  
Phone Calls ◽  
Digital Contents ◽  
Information Professionals

AbstractThe purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Nigeria. Data from the IRs developed in university libraries in Nigeria was collected in three phases: initial phone calls, website investigation, and questionnaire. After the phone calls to librarians and website investigation of libraries of the 141 approved universities in Nigeria, the researchers found only 15 university libraries to have developed institutional repositories in Nigeria. Out of these numbers, 12 respondents, representing their university libraries were reached to respond to the questionnaire. Results from the study showed that the majority of IRs in Nigeria used DSpace software to manage their digital contents and that half of the IRs engage in information migration. The study also revealed that the majority of the responding institutions provide long-term digital preservation. Regrettably, most of the IRs do not have a digital preservation policy to guide the implementation of digital preservation for IR contents. Finally, the majority of the respondents indicated that they do not have long-term funding and lack the necessary technical staff with required skills to handle and manage the IR. The findings will inform information professionals, particularly librarians in developing countries who are planning to create institutional repositories and to provide long-term digital preservation of electronic resources in their institutions.

Digital preservation practices in university libraries

2019 ◽  
Vol 35 (1) ◽  
pp. 41-64 ◽  
Author(s):  
Ebele N. Anyaoku ◽  
Anthonia U. Nwabueze Echedom ◽  
Ebikabowei Emmanuel Baro
Keyword(s):  
Developing Countries ◽  
Digital Preservation ◽  
University Libraries ◽  
Online Questionnaire ◽  
Content Type ◽  
Institutional Repositories ◽  
Key Issues ◽  
Two Phases ◽  
The University

Purpose The purpose of the study is to investigate the digital preservation practices in institutional repositories (IRs) in Africa. Design/methodology/approach Data were collected from the IRs developed in university libraries in Africa, and it was done in two phases. The phases are website investigation to identify the university libraries in Africa that have developed IR and online questionnaire. Findings Results from the study showed that the majority of IRs in Africa used DSpace software to manage their digital contents, and more than half of the IRs engage in information migration. The study also revealed that the majority of the responding institutions provide long-term digital preservation in their IR. Interestingly, the majority of the IRs has developed digital preservation policy to guide the implementation of digital preservation for IR contents. Finally, the majority of the respondents indicated that they do not have long-term funding and lack the necessary technical staff with required skills to handle and manage the IR. Research limitations/implications Because of language barriers, data were collected from only universities in English speaking countries in Africa. Practical implications The findings of this study will make librarians in universities in Africa and other developing countries understand the key issues relating to digital preservation and longevity. Originality/value The findings of this study will inform information professionals, librarians in developing countries that are planning to create IRs and provide long-term digital preservation of electronic resources in their institution.

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