Managing Risk in the Cloud for Digital Preservation

Digital preservation is the consistent archiving of electronic assets for entry and re-use, regardless of the system and computer software options. The introduction of cloud technologies provides a stylish alternative, although preservation systems possess a solid focus on grids. Electronic preservation has turned cloud computing into the primary demand. Cloud services' use continues to rise, however many do not know how several and which cloud services is or not authorized and how they are really in use across their businesses. This kind of incomplete image of the Cloud Services in an organization prevent its capacity to satisfactorily address the hazards related to cloud solutions, including information protection, consumer privacy, dependability of essential business processes, and compliance hazards. Tycoons' involvement is necessary to shift businesses toward better cloud support knowledge as well as a trusted, structured, and foreseeable method of cloud use.

Digital File Formats for Digital Preservation

During the course of planning an institutional repository, digital library collections or digital preservation service it is inevitable to draft file format policies in order to ensure long term digital preservation, its accessibility and compatibility. Sincere efforts have been made to encourage the adoption of standard formats yet the digital preservation policies vary from library to library. The present paper is based against this background to present the digital preservation community with a common understanding of the common file formats used in the digital libraries or institutional repositories. The paper discusses both open and proprietary file formats for several media.

Drips Gallery

This paper explores the possibilities of using digital technologies in an archival setting. The hypothesis examined and investigated was: street art can be preserved and archived through archival websites and mobile applications. In order to explore this problem a community driven digital archive, Drips Gallery, was created. Drips Gallery is a new archive consisting of graffiti photograph collections and is available through a website and mobile app. The database, website, and mobile app was created, coded, and programmed specifically for the archival and community needs of Drips Gallery. Drips Gallery allows the community to drive the archive and changes the role of the archivist from record keeper to facilitator. By creating an archival mobile app and website, new and immediate ways of capturing and preserving culture as it is being created and consumed is now possible.

Change Management in the Academic Library

The introduction of ICT has no doubt changed and redefined the way and manner in which library operations are carried out. In this chapter, the phenomenon of change management was discussed and Unfreeze-Change-Refreeze model was adopted. The chapter also delved into the management of change in academic libraries, types of Digital library collections, access mode to digital collections, the need for transition from print to digital collections, the need to reposition library tools, resources and expertise, need for accessibility of collections by user, the need and benefits for preservation of digital resources, health and safety policies and prospect of change management. Despite the great achievements recorded in academic libraries due to change in operations, there is still another side to the coin. Issues such as techno stress which is a technology related health problem came to the fore. Other challenges such as increase in expenditure, staffing issues, etc. also surfaced.

Expressing Needs of Digital Audio-Visual Applications in Different Communities of Practice for Long-Term Preservation

Lack of awareness on preservation tools and applications is a big issue today. To solve it European Commission has initiated research project, Presto4U that aimed to enable semi-automatic matching of preservation tools with audio-visual needs. To express the audio-visual needs formally it has mapped a knowledge schema. The knowledge schema was first cut and needed evaluation in terms of its ability to represent the Needs of different communities of practice, classes, their association and ability to represent requirements of Audio-visual community through properties of its classes. This evaluative study is conducted through Qualitative research approach using Interview and Questionnaire. Open Archival Information System reference model is used as theoretical framework. Fourteen members from Europe of three communities of practice have provided their needs for analysis. Data was analysed through six stages. The study found that knowledge schema is useful to express the needs of communities of practice but collected data should easily fit into the structure of knowledge schema.

U.I.R.D.A. – Unbuilt Italian Rationalism Digital Archive

For twenty years, the architecture of Italian rationalism through the digital modelling has been investigated. Very often, the production of a model and the consequent representation of tridimensional views, in many case studies, as outcome of the research on architecture have been considered. Actually, the digital model, intended as a critical tool, has to be conceived as a ‘starting point' for graphic analysis of architecture and not as the outcome. Indeed, it is associated to other graphics, sometimes not ‘deducted' from the model, useful for the understanding/translation of architecture. The construction of the model is not the construction of a simple image, operation, which is often carried out for the representation of the project, but it is the hermeneutic and critical result of the drawing tending to the analysis of the form, which is the true object of ‘imitation'. This study wants to contribute to the construction of a digital archive on the topic of the single-family house investigated by Piero Bottoni and Luigi Vietti.

Management of Public Sector Records and Archives in Botswana

This chapter looks at the management of public sector records and archives in Botswana. The chapter starts with an overview of developments in the East and Southern African Regional Branch of the International Council on Archives (ESARBICA), which provides a foundation for discussion of developments in Botswana. It looks at the extent to which the Botswana National Archives and Records Services (BNARS) has fulfilled its role as the overseer of the creation, maintenance, use, disposition of public sector records, and preservation of the country's cultural heritage. It also looks at the impact of information and communication technologies and management of electronic records together with issues of staffing, training, and the challenges and prospects the country is faced with in managing records and archives as a symbol of cultural heritage. The chapter is based on an extensive review of the literature and the author's personal experience. It ends with recommendations on future directions.

Open and Transparent Judicial Records in the Digital Age

Open access to accurate and reliable records is essential to participation in the judicial process and government transparency. As the judiciary and other branches of government increasingly rely on records which are created and maintained in digital form, a new set of challenges faces policy makers to ensure ongoing access and authenticity. One of the keys to this effort is the development of a set of principles and related performance standards which provide a framework and a system for measuring success. Using the recently adopted records management standards published by the U.S. Conference of State Court Administrators as a basis, this chapter discusses their application to digital record-keeping and how existing court performance standards addressing records management already developed by judicial organizations and the records management industry can be brought together to create a new set of performance measures to ensure that court records remain open, accessible, and trustworthy in the digital age.

Web Content Management in Institutions of Higher Learning in Emerging Economies

This chapter aims at examining the concept of content management (CM) and the need to identify it as a global best practice in light of its emergence in modern organizations, and specifically so in the context of institutions of higher learning in developing economies. The chapter also examines a number of models and approaches used in the adaptation of web content management systems (CMS), which provide a guide to the separation of digital content that is relevant to an institution of higher learning and also point out relevant management issues. The merits and demerits of these approaches are discussed. The stages in Content Life Cycle (CLC), information architecture and infostructure, quality of good online content, types of content suitable for a website, and are discussed. Content management tools and system have also been covered in some detail, which offers an institution part of the solution that they require to effectively manage and maintain their content. The chapter concludes with a set of recommendations and points at possible areas for further research.

Preservation and Access to Digital Materials

As the digital world unfolds, Africa continues to grapple with the issues of preservation and access of digital materials. This chapter demonstrates through a systematic literature review how Africa could learn from other efforts in the world to develop and guide their own strategic and policy options to deal with issues of preservation and access of digital materials. The chapter reviews literature on global or universal collaborative strategies and efforts on digital preservation initiated in the developed world as a learning curve for Africa. The current challenges of national and institutional capacities regarding the preservation of digital materials in selected African countries that have made some visible efforts and impact are also discussed. The chapter then makes several recommendations on the strategic and policy options for improving the state of material preservation, human and material requirements in order to improve the long-term preservation, and standards for the longer-term usability and interoperability of digital materials in Africa.