Understanding the Invisible Workforce: Lessons for General Practice from a Survey of Receptionists
Abstract Introduction The significance of the role of receptionists during the recent shift to remote triage has been widely recognised and they will have a significant role to play in UK general practice as it continues to cope with a huge increase in demand exacerbated by the COVID-19 pandemic. To maximise their contribution it is important the social and occupational characteristics of the modern receptionist are understood, alongside their attitudes towards the role and their perceptions of the support and training they receive. Methods We surveyed the demographic characteristics of receptionists and various aspects of their role and responsibilities exploring the training received, specific tasks, job satisfaction, the importance of the role, and their interaction with clinical and non-clinical colleagues. We also captured data on the characteristics of their practice including the size of their patient list and location. Results A total of 70 participants completed the survey (16 postal and 54 online responses) of whom the majority were white (97.2%), female (98.6%), and aged 40 and over (56.7%). The majority of the training focussed on customer service (72.9%), telephone (64.3%), and medical administration skills (58.6%). Just over a quarter had received training in basic triage (25.7%). A standard multiple regression model revealed that the strongest predictor of satisfaction was support from practice GPs (β = .65, p <.001) there were also significant positive correlations between satisfaction and appreciation from GPs, r(68) = .609, p < .001. Conclusion This study has provided a much needed update on the demographics, duties and job satisfaction of GP receptionists. The need for diversification of the workforce to reflect the range of primary care patients was apparent and needs to be addressed in light of differential access along lines of gender or ethnicity. Training continues to focus on administrative duties not on the clinically-relevant aspects of their role such as triage.