Method for automatic control of assigning details to completed electronic document

2021 ◽  
pp. 4-10
Author(s):  
A. Mazin ◽  
I. Korolev ◽  
V. Nazintsev ◽  
A. Okrachkov ◽  
K. Us
Keyword(s):  
Automatic Control ◽  
Predicate Logic ◽  
Functional Model ◽  
Document Management ◽  
Electronic Document ◽  
Office Work ◽  
Scientific Publications ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Archival Storage

In this article, the subject of research is the sub-process of controlling the assignment of requisites to the electronic document of the process of registration and preparation of completed electronic documents for transfer to archival storage in the electronic document management system. The aim of the research is to develop a method for automatic control of the assignment of details to a completed electronic document. In the course of the study, the requirements of regulatory legal acts of federal executive bodies in the field of office work and archiving were analyzed, in terms of the registration of electronic files and their preparation for transfer to archival storage, scientific publications covering the issues of automation of office work in electronic office systems. A functional model was built for the process of control of registration and preparation for the delivery of electronic files for archival storage using the IDEF 0 methodology in a model for performing the sub-process of assigning details to a completed electronic document of the process of controlling registration and preparation for the delivery of electronic documents using the theory of logic (predicate logic). A method has been developed for automatic control of the assignment of requisites to a completed electronic case, which can be used in the design of advanced electronic document management systems, as well as modernization of existing ones by creating software modules that implement the functions of automatic control of the registration of completed electronic cases. This method makes it possible to increase the efficiency of the process of preparing completed electronic files for transfer to archival storage.

How do people attempt to integrate the management of their paper and electronic documents?

2014 ◽  
Vol 66 (2) ◽  
pp. 134-155 ◽  
Author(s):  
Matthew Jervis ◽  
Masood Masoodian
Keyword(s):  
Integrated Management ◽  
Document Management ◽  
Management Systems ◽  
Electronic Document ◽  
Office Work ◽  
Content Type ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Almost All ◽  
Office Environments

Purpose – This article aims to describe how people manage to integrate their use of paper and electronic documents in modern office work environments. Design/methodology/approach – An observational interview type study of 14 participants from 11 offices in eight organizations was conducted. Recorded data were analysed using a thematic analysis method. This involved reading and annotation of interview transcripts, categorizing, linking and connecting, corroborating, and producing an account of the study. Findings – The findings of the study can be categorized into four groups: the roles paper and electronic documents serve in today's offices, the ways in which these documents are managed, the problems associated with their management, and the types of fragmentation that exist in terms of their management and how these are dealt with. Practical implications – The study has identified the need for better integrated management of paper and electronic documents in present-day offices. The findings of the study have then been used to propose a set of guidelines for the development of integrated paper and electronic document management systems. Originality/value – Although similar studies of offices have been conducted in the past, almost all of these studies are prior to the widespread use of mobile and network-based shared technologies in office environments. Furthermore, previous studies have generally failed to identify and propose guidelines for integration of paper and electronic document management systems.

scholarly journals Cryptographic Recursive Control of Integrity of Metadata Electronic Documents. Part 1. Mathematical Model

2020 ◽  
pp. 2-18
Author(s):  
Dmitry Tali ◽  
◽  
Oleg Finko ◽  
◽  
Keyword(s):  
Mathematical Model ◽  
Graph Theory ◽  
Information Systems ◽  
Control Method ◽  
Research Result ◽  
Document Management ◽  
Technical Solution ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management

The purpose of the research is to increase the level of security of electronic document metadata in the face of destructive influences from authorized users (insiders). Research methods: new scientific results allowed using a combination of data integrity control method based on the «write once» method and of authentication of HMAС messages (hash-based message authentication, as well as graph theory methods. Research result: a method of cryptographic recursive 2-D control of the integrity of electronic documents metadata is proposed. The analysis of the object of the study was carried out, based on the results of which it was concluded that it is necessary to effectively protect the metadata of electronic documents processed by automated information systems of electronic document management. Developed and described a mathematical model of the proposed method, based on graph theory. The developed technical solution makes it possible to implement the functions of cryptographic recursive twodimensional control of the integrity of the metadata of electronic documents, as well as to provide the possibility of localizing modified (with signs of violation of integrity) metadata records, in conditions of destructive influences of authorized users (insiders). This, in turn, reduces the likelihood of collusion between trusted parties by introducing mutual control over the results of their actions. The proposed solution makes it possible to ensure control of the integrity of data processed by departmental automated information systems of electronic document management, where, due to the peculiarities of their construction, it is impossible to effectively use the currently popular blockchain technology.

METHODS OF IMPLEMENTATION OF BLOCKCHAIN TECHNOLOGIES ON THE BASIS OF CRYPTOGRAPHIC PROTECTION FOR THE DATA PROCESSING SYSTEM WITH CONSTRAINT AND LAGGING INTO ELECTRONIC DOCUMENT MANAGEMEN

2019 ◽  
pp. 3-12
Author(s):  
A. R. Akhatov ◽  
F. M. Nazarov
Keyword(s):  
Data Processing ◽  
Distributed Storage ◽  
Processing System ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Reliability Control ◽  
Type Data ◽  
Potential Use

The problem of application design by restriction and delay in ED (Electronic Document) management based on blockchain technologies to ensure a new level of security, reliability, transparency of data processing is considered. Increasing the reliability of information in systems by limiting and delaying ED management of enterprises and organizations during collecting, transmitting, storing and processing ED based on new, little-studied optimization technologies for processing blockchain-type data is a relevant and promising research topic. Important advantages of the potential use of transaction blocks built according to certain rules in systems by limiting and delaying ED are ensuring security by encrypting transactions for subsequent confirmation, the inability to make unauthorized changes due to the dependence of the current blockchain state on previous transactions, transparency and reliability of procedures due to public and distributed storage, as well as the interaction of a large number of users between without the use of “trusted intermediaries”. Studies show that when using existing algorithms for adding blocks in any system, it is possible to achieve the requirements of decentralization, openness of the entered data, the inability to change the data once entered into the system. However, mathematics-cryptographic information protection must be developed for each designed system separately. The task of providing and formulating the rules of data reliability control by limiting and delaying in ED circulation based on cryptographic methods of encrypting transaction blocks constituting the blockchain has been formulated. The approaches have been adopted as a methodology of support for systems by limiting and delaying electronic documents based on a new database architecture.

scholarly journals Problems of Electronic Workflow Application in Accounting

2018 ◽  
Vol 28 (3) ◽  
pp. 452-460
Author(s):  
Irina Tikhonova
Keyword(s):  
Information Technologies ◽  
Document Management ◽  
Electronic Document ◽  
Scientific Publications ◽  
Accounting Systems ◽  
Electronic Document Management ◽  
Regulatory Bodies ◽  
Workflow Application

Information technologies in accounting are widely used inside the company and also when dealing with other companies and regulatory bodies. Switch to paperless workflow in accounting is promising and profitable for all the participants. Whereas analysis of contemporary scientific publications shows absence of basic terms of electronic document management, gaps in legislation, inconsistency of legal definitions. The article considers the evolution of the information accounting systems introduction, the definition and properties of an electronic document are analyzed, the criteria that allow equating a signed electronic document with a document on paper are considered. Factors constraining development of electronic document circulation are generalized.

Features of Ensuring the Storage of Electronic HR Documents in the Organization

2021 ◽  
Vol 9 (6) ◽  
pp. 78-83
Author(s):  
D. Zaharov ◽  
YEkatyerina Kashtanova
Keyword(s):  
Information Security ◽  
Document Management ◽  
Automated System ◽  
Electronic Business ◽  
Electronic Document ◽  
Storage Unit ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Electronic Storage ◽  
Access Rights

This article discusses the features of ensuring electronic storage of personnel documents in an organization. Basic terms have been defined, such as an automated system for maintaining an archive of electronic document management, access rights, and electronic business. The procedure for recording an electronic personnel document per storage unit has been laid out. The types of documents that can be stored in electronic form are indicated. The procedure for storing an electronic personnel document is considered in detail. The process of ensuring information security of personnel documentation, as well as the procedure for submitting electronic documents at the request of authorized organizations or the application of employees, is considered. The procedure for access of officials to electronic personnel documents is considered separately.

Document Search Practices

2011 ◽  
pp. 209-217
Author(s):  
Karen L. Corral ◽  
Ryan C. LaBrie ◽  
Robert D. St. Louis
Keyword(s):  
Data Processing ◽  
Document Retrieval ◽  
Document Management ◽  
Electronic Document ◽  
Disk Drives ◽  
Electronic Documents ◽  
Retrieval Systems ◽  
Electronic Document Management ◽  
Document Search ◽  
Pertinent Information

A large portion of the knowledge of most organizations is contained in electronic documents. For users to get pertinent information from the accumulation of stored documents, they need effective document retrieval systems. Unfortunately, electronic document management has fallen into the same trap that electronic data processing fell into: simply automating what previously was done manually. Paper documents were stored in folders in drawers in file cabinets. Electronic documents are stored in folders in directories on disk drives.

scholarly journals INTRODUCTION OF ELECTRONIC DOCUMENT TECHNOLOGIES IN PUBLIC ADMINISTRATION

2021 ◽  
pp. 108-116
Author(s):  
Oleh Odintsov ◽  
Natalia Ilchenko ◽  
Liudmyla Kryzhanivska
Keyword(s):  
Public Administration ◽  
Management System ◽  
Document Management ◽  
Successful Implementation ◽  
Electronic Document ◽  
Office Work ◽  
Public Authorities ◽  
Advantages And Disadvantages ◽  
Document Management System ◽  
Electronic Document Management

The article is devoted to the introduction of electronic document management technologies in public administration. Peculiarities of introduction of electronic document management system in public authorities are analyzed. Regulations on electronic document management in public administration are studied in detail. The main problems faced by organizations during the introduction of electronic document management are summarized. The main advantages and disadvantages of the organization of electronic document management in public administration bodies are systematized. The following advantages of electronic document management technologies are revealed: integrated approach to electronic document management planning, saving time and resources, creating a single information space, facilitating document management, the effect of long-term use and successful implementation of electronic document management system, which helps managers and employees work more productively. Innovative technologies for the development of electronic document management in public administration are analyzed. The efficiency of management mechanisms in public authorities is substantiated, taking into account a set of external and internal factors of influence, development trends in a competitive environment and the need to organize the rationality and quality of the process of implementing electronic document management. The main purpose of the introduction of electronic document management technologies in public administration is to rid public authorities of the routine, clumsy, bureaucratic machine of traditional office work.

scholarly journals REENGINEERING OF THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM AT THE OIL AND GAS ENTERPRISE «LUKOIL-NIZHNEVOLZHSKNEFT»

2021 ◽  
Vol 112 ◽  
pp. 72-76
Author(s):  
M.F. Petrov ◽  
◽  
S.V. Okladnikova ◽  
Keyword(s):  
Management System ◽  
Business Models ◽  
Oil And Gas ◽  
Digital Technologies ◽  
Document Management ◽  
Electronic Document ◽  
Office Work ◽  
Document Management System ◽  
Electronic Document Management ◽  
Large Enterprises

Digital technologies used for document management (especially in large enterprises) have changed the basic principles of office work. Optimization of internal processes helps to improve the efficiency of decision-making, including strategic ones. The widespread adoption of digital technologies in recent decades has led to a rapid increase in the volume of information and has actualized the task of digitally transforming existing business models in enterprises. The previously used principles of automating business processes are outdated. Currently, large enterprises are rethinking existing approaches to the organization of both external and internal processes, and a deep reorganization is being carried out, based on the reengineering of existing information systems. In the article, the authors consider issues related to the reengineering of the electronic document management system for Lukoil-Nizhnevolzhskneft LLC.

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