scholarly journals Archive Records Management System (ARMS): Functional Requirement

2021 ◽  
Vol 7 (1) ◽  
pp. 17-27
Author(s):  
Fatin Nur Binti Zulkipli ◽  
Saiful Farik Mat Yatin ◽  
Nurussobah Hunssai ◽  
Muhammad Syawal Bin Mostakim ◽  
Tengku Nisa Zahirah Binti Tengku Hisham
Keyword(s):  
Management System ◽  
Electronic Record ◽  
Record Management ◽  
Records Management ◽  
Functional Requirement ◽  
Record Keeping ◽  
The Core ◽  
Research Guidelines ◽  
Guidelines And Standards ◽  
The Right

Background of the Study: This paper present the functional requirement in Archive Records Management System (ARMS) that provide a comprehensive record keeping management system based on the organization function according to the business activities and process. Purpose: The purpose of this article is to describe the core functional requirement for record keeping system to support users in performing their task that related to electronic record management system. Method: The method used in this article are based on the previous research, guidelines and standards. Findings: Furthermore, this article similarly aim to evaluate and identify the core functional requirement of archive records management system based on the standards use. This article intent to make user aware towards the core functional requirement in managing electronic records system to fulfil the needs and meet based on proper requirements. Subsequently, through completion this article, the research limitation and difficulties in this study is there are too many requirement of electronic record keeping system available that make users are confused to differentiate between requirements. Meanwhile, the user does not know to choose the right requirement that meet organization function and activities. Other than that, it is quite hard to keep core functional requirement sustain in line with the compliance in organization. Conclusion: The originality this article is to provide a clear content and original requirement based on Archive Records Management System implementation for record professional to recognize the high levels of competencies as well as effectiveness reflection in handling Archive Record Management System (ARMS).

Yesterday, Today, and Tomorrow

2020 ◽  
pp. 160-176
Author(s):  
Vincent Malesela Mello ◽  
Mpho Ngoepe
Keyword(s):  
South African ◽  
Electronic Record ◽  
Legal Framework ◽  
Electronic Records ◽  
Records Management ◽  
Electronic Systems ◽  
Data Loss ◽  
Record Keeping ◽  
The Future ◽  
Electronic Records Management

Rand Water was one of the earliest institutions to introduce electronic records management in 1991. Over the period of three decades, there have been numerous changes at the institution, and within the South African legal framework, there is a need to transfer the digital records into archival custody. However, there is no infrastructure to ingest digital records into archival custody. This poses challenges to institutions such as Rand Water as they are forced to create an interim solution for electronic records preservation. The challenge is compounded by the fact that since implementing electronic systems, Rand Water has migrated to several products. There is a danger that some records might have been lost during migration. This chapter narrates on the electronic record-keeping within Rand Water from yesteryear to today in order to map the way for the future. It has established that Rand Water has implemented several ECMs and migrated to different products over the years. A further study on data loss and recoverability during migration to the different ECMs is recommended.

scholarly journals ANALISIS MANAJEMEN RISIKO DI UNIT SIRKULASI PERPUSTAKAAN FAKULTAS X

2016 ◽  
Vol 3 (1) ◽  
Author(s):  
Ratih Surtikanti
Keyword(s):  
Risk Management ◽  
Management System ◽  
Record Management ◽  
Records Management ◽  
Foreseeable Future ◽  
Information Analysis

AbstractThe role of records management is often only realized by an organization or a person whenthere are problems or difficulties that can only be overcome if there is a document that contains thenecessary information. analysis of effective record management so organizations can reorganize theexisting record management system in accordance with the most important priority for theorganization. With the improvement in the organization's records management system is expectedin the foreseeable future will not encounter any problems either in the fields of law, finance, as wellas the administrative history.Keywords:. Record management, risk management, library governance

scholarly journals Analysis of types of tracing in biofunctional prosthetic system using intra oral tracers - A retrospective study

2020 ◽  
Vol 11 (SPL3) ◽  
pp. 39-42
Author(s):  
Jagadish Rajkumaar ◽  
Subhasree R ◽  
Raj S S
Keyword(s):  
Management System ◽  
Statistical Tests ◽  
Electronic Record ◽  
Weak Form ◽  
Complete Denture ◽  
Record Management ◽  
Chi Square ◽  
Dental Hospital ◽  
Hospital Management System ◽  
Chi Square Analysis

The aim of the study is to access the types of arch tracing achieved using tracer in a prosthetic system (BPS). Assessing the relation plays an important role in the fabrication of complete denture. Gothic arch tracing is one of the methods used to achieve relation in complete denture patients. The types of the arrow forms include the classical pointed form, classical flat form, weak form, asymmetrical form, miniature form, vertical line extending beyond the arrow point. The variations in achieving arrow tracing for a complete denture patient depends on mandibular movements. Data collection was done from DIAS (dental hospital management system) which is an electronic record management system and details such as , types of arrow point achieved and type of tracer used was obtained and tabulated. Further the data were by statistical tests (chi-square analysis) using SPSS software (write the version). The typical arrow point tracing was common in both sexes. Females show more variation in tracing arrow types of tracing were more commonly seen in females. The chi-square analysis reveals an insight value of p> 0.005. The typical arrow point tracing form is seen in both males and females. Other forms like atypical, double arrow are commonly seen in females and only miniature forms are seen in males.

scholarly journals Motivational Factors and Challenges in Managing Record for Mobile Work

2018 ◽  
Vol 7 (3.7) ◽  
pp. 253
Author(s):  
Nur Atiqaf Mahathir ◽  
Irwan Kamaruddin Kadir ◽  
Masitah Ahmad ◽  
Noorzeelawati Norolazmi ◽  
Zakira Imana Harun ◽  
...  
Keyword(s):  
Information Management ◽  
Working Hours ◽  
Document Management ◽  
Electronic Records ◽  
Record Management ◽  
Records Management ◽  
Work Situation ◽  
Record Keeping ◽  
Mobile Work ◽  
Digital Archaeology

Mobile work is not a new phenomenon, but it is a result of better record-keeping records management. Apart from the development of electronic records and record-keeping systems, the practice of these functions continues to be office and paper-based and has supposedly been digitized. Mobile devices and online connections have enabled record creation beyond the office context, on other premises. The several of format in information management created challenges for preservation, until the point when a few researchers called it 'digital archaeology'. Mobile workers did their task in changing and unpredictable areas. Handling of records and document management was either straightforwardly in work situation or as soon as possible after the working hours. It may have implied working while at the same time going, at home or in different places, for example, while going to meeting or courses and customers' premises. Record management was important because it is often necessary to measures the importance areas in the organization. It is also to guarantee their continuity even if individual or that individual might leave the organization. In this issues, when we work as a team example for same related project and all of our colleagues will need the up to date documentation and also records related to their task. They also will share all the information regularly.

Design of Lease Electronic Record Management System

2019 ◽  
Author(s):  
Aminu Hamza ◽  
Nuhu Yusuf ◽  
Shuaibu Hassan Usman ◽  
Mustapha Maidawa ◽  
Rilwan Sabo Muhammad ◽  
...  
Keyword(s):  
Management System ◽  
Electronic Record ◽  
Record Management ◽  
Electronic Record Management

scholarly journals 70 Improving the Documentation of DNACPR Decisions Following the Transition to Electronic Record Keeping

2021 ◽  
Vol 50 (Supplement_1) ◽  
pp. i12-i42
Author(s):  
L Jackson ◽  
J Saund ◽  
G Donnelly
Keyword(s):  
Patient Care ◽  
Electronic Record ◽  
Electronic Documentation ◽  
Hospital Policy ◽  
Improvement Project ◽  
Clinical Issue ◽  
Record Keeping ◽  
Paper Form ◽  
The Right ◽  
Treatment Escalation

Abstract Background This quality improvement project was based at The Royal Bolton Hospital across our four Complex Care wards. Introduction We have recently transferred to electronic record keeping. At these points of transition there may be an adverse impact on the quality of patient care and safety. We recognised on our own ward there were inaccuracies between the required paper form and electronic documentation of DNACPR decisions. Consequently, we wanted to review and improve the accuracy of our DNACPR documentation to ensure safe and effective patient care. Methods To gauge the scope of the problem we audited 87 patient’s electronic and paper notes, with no exclusion criteria. We reviewed whether each patient had a formal resuscitation decision, and if a DNACPR decision had been made whether we met our hospital policy by having: 93% of the 87 patient’s had an active decision regarding resuscitation, with a DNACPR decision documented for 50 patients. Of these 50 patients only 11 had all three forms of documentation. More worryingly, there were discrepancies in the documented DNACPR decisions for 11 patients across paper and electronic records. Interventions We escalated our concerns to the Clinical Governance team who sent out a trust wide SBAR highlighting this as an urgent clinical issue. On a directorate level we incorporated DNACPR decision documentation into our afternoon safety huddle and arranged informal teaching for medical, nursing and administrative staff. Results Reassuringly, the subsequent re-audit of 90 patient’s notes showed only one patient to have a discrepancy between paper and electronic documentation. We saw an improvement to 98% having paper forms in the right bedside notes and 100% having a documented electronic DNACPR decision. Conclusion Through local education and trust-wide dissemination of our expected standards we have seen some improvement. We recognise the importance of maintaining this, and importantly that there is still work to be done. The electronic “Resuscitation and treatment escalation plan” is still rarely completed and provides important information on escalation of care and thus will be the focus of a further educational intervention.

scholarly journals Empowering professional and ethical balance in digital record management

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Miftachul Huda
Keyword(s):  
Management System ◽  
Design Methodology ◽  
Descriptive Analysis ◽  
Record Management ◽  
Records Management ◽  
Content Type ◽  
Potential Value ◽  
Policies And Procedures ◽  
Systematic Control ◽  
Digital Record

PurposeThis paper aims to examine the professional skills and ethical values balanced to generate policies and procedures with significant guidance to give insights into systematic control of integrating simultaneous integrity between the use and maintenance in digital-based recordkeeping.Design/methodology/approachThe investigation was conducted using keywords responsibilities engagement, professional and ethical balance, and records management. Descriptive analysis was applied with the initiative on integrating, evaluating and interpreting the findings of multiple types of research from recent grounded theory.FindingsThe finding reveals that determining the potential value of foregoing effort to provide an ultimate application guideline as a counter measure against the emerging challenges of the dynamic records management system needs to adopt appropriate professional and ethical empowerment across the procedural stage in underlying the demand and the response with the express purpose of promoting appropriate and wise usage for the sustainable positive benefit of responsibilities on recording management.Originality/valueAs a pivotal role in determining the potential value of foregoing effort as aimed in this paper, the initiative to provide an ultimate application guideline as a counter measure against the emerging challenges of the dynamic records management system needs to bring along with urging for an appropriate professional and ethical empowerment across the procedural stage proposed referring to the demand and the response with the express purpose of promoting appropriate and wise usage for the sustainable positive benefit of responsibilities on recording management.

scholarly journals Developing an Automated Student Academic Record Management with Business Intelligence Approach

2016 ◽  
Vol 12 (2) ◽  
Author(s):  
Maria Dara C. Saquin ◽  
Dave E. Marcial
Keyword(s):  
Business Intelligence ◽  
Management System ◽  
Current System ◽  
Education Institution ◽  
Record Management ◽  
Records Management ◽  
Application Development ◽  
Academic Records ◽  
Strongly Agree ◽  
Academic Record

Student academic records management and assessment are among the vital processes in any higher education institution. These processes must be efficient and systematic. The significant problems of the current system that is holding the student’s academic record have been observed and identified. Based upon the limitations and the challenges on the existing procedures of a manual storing and archiving of the students’ academic records, a centralized students’ academic record management system was proposed. This project primarily aimed to develop a computerized student academic record management system in order to help DMC College Foundation Incorporated (DMCCFI) Philippines improve its performance in the registrar services, specifically in the assessment and evaluation of student records. The newly developed system is integrated with business intelligence. It offers modules such as grade submission, assessment, and student kiosk with security feature. The development model included Rapid Application Development (RAD). The tools used in the development are Windows Server 2008 R2, DevExpress, Microsoft Visual Studio C#, MSSQL, and SmartDraw. Based on the system evaluation, the proposed system is very good with an aggregate mean of 4.55. The result implies that the MIS staff, coordinators and dean strongly agree that the proposed system is highly acceptable. In terms of usability, the proposed system is rated with an aggregate mean of 6.43 described as “Strongly Agree.” It was concluded that the developed system offers the capabilities and functions that can help improve the performance of the registrar services in DMCCFI and is highly recommended for immediate utilization by DMCCFI.

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