Collection budgets are an essential tool for building collections yet the amounts
of allocations can ebb and flow over the years. Modifying the budget structure is an
intimidating, exhausting exercise with administrative and political ramifications that
affect the workload of collections librarians as well as the workflows in acquisitions
departments. External and internal forces such as impending budget cuts and serials
reviews, a new library system, new department heads, newly minted librarians’ learning
curves, and the creation or demolition of big deals seem like roadblocks to a budget
revision process. They can also be seized as opportunities to look at new models.
Libraries get by with the allocations provided in any given year, but would it be better
for the collections if the approach to allocations was more flexible from the beginning,
more of a proactive allocation instead of reactive? At Binghamton University Libraries,
the hiring of a new Head of Collection Development and migrating to a new library system
necessitated collaborative conversations concerning structures and roles for the two
departments. This paper presents scenarios and recommendations for determining when and
how to collaboratively evaluate a legacy budget structure, redefine allocations, and
review staff roles.