Training and resources of e-records readiness at the Federal Ministry of finance in Nigeria

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Mulikat Yetunde Abdulkareem ◽  
Nathan Mwakoshi Mnjama ◽  
Peter Mazebe II Mothataesi Sebina
Keyword(s):  
Good Governance ◽  
Computer Applications ◽  
Record Management ◽  
Records Management ◽  
Content Type ◽  
The Public ◽  
Ministry Of Finance ◽  
Training Need ◽  
Study Participants ◽  
Governance Transparency

Purpose e-records have become an important tool through which a government is held accountable for good governance, transparency and delivery of services to citizens. Therefore, this study aims to assess availability of training and resources in a records management environment, as a way of determining e-records readiness at the Federal Ministry of Finance, Nigeria (FMFN). Design/methodology/approach Questionnaires and observation were used for data collection. Purposive and stratified sampling techniques were used. Quantitative data from the 250 usable questionnaires retrieved was analyzed using the Statistical Package for Social Sciences (SPSS), while qualitative data was analyzed manually. Findings The study findings revealed that FMFN has a records management unit with other resources such as a movable and lockable file cabinet, files, file holders, registers and computers. There is low budget allocation for records management activities. Training for records managers is infrequent. However, an orientation program for new staff exists. Employees prefer the following mode of training: seminars and workshops, internships and consultant-run training. In terms of kinds of training need, study participants noted that they require training on computer applications, e-records management and change management role of record management. Research limitations/implications This study is limited to employees of the Federal Ministry of Finance (FMF) in Abuja. As a result, the findings may not be generalized to other ministries in Nigeria. Practical implications It is hoped that the study would benefit the public sectors that are desirous to opt for e-records management and provide benchmarks for policymakers, particularly on how to maintain proper e-records readiness status through training and resources. Originality/value To the best of the authors’ knowledge, this is the first study to be conducted at FMFN on e-records readiness, more specifically on resources and training.

An investigation into the records management profession in the public service of Namibia

2018 ◽  
Vol 119 (7/8) ◽  
pp. 377-388
Author(s):  
Annastasia Ipinge ◽  
Cathrine Tambudzai Nengomasha
Keyword(s):  
Focus Group ◽  
Public Service ◽  
Management Policy ◽  
Record Management ◽  
Records Management ◽  
Focus Group Discussions ◽  
Group Discussions ◽  
Content Type ◽  
The Public ◽  
The Creation

Purpose The purpose of this paper is to investigate the recognition of record management profession in the Namibian Public Service. The objectives of the study are to determine appreciation of the importance of records record management; establish policies that support records management; find out the promotion of the records management function in the public service; establish training and job opportunities available for the record management professionals; and come up with recommendations on how the recognition of the record management profession could be enhanced in the public service of Namibia. Design/methodology/approach This case study used qualitative data collection methods, namely, focus group discussions and interviews. The two ministries and records keeping staff who took part in the focus group discussions were conveniently selected, whereas the two government offices where one key informant each was interviewed were purposively selected. Findings This study revealed that the records management profession was not well recognised in the public service of Namibia. The hiring of staff with low educational qualifications and the hiring of records keeping staff with some Diploma qualifications into the same positions as those without qualifications were all evidence of this. In addition to these was the failure to re-grade the records keeping staff through the establishment of a records management cadre. Practical implications The study recommends the creation of record management units in all offices, ministries and agencies headed by qualified record managers supported by qualified records management staff, finalisation and implementation of the records management policy, as well as the creation of a records management cadre. Originality/value The findings of the study on which this paper is based could inform policy for decision makers, and for the records management keeping staff, a strategy for advocating for recognition of their profession was planned.

Good governance and confidentiality: a matter of the preservation of the public sphere

2014 ◽  
Vol 14 (4) ◽  
pp. 543-554 ◽  
Author(s):  
Miguel Goede ◽  
Rostam J. Neuwirth
Keyword(s):  
Public Sphere ◽  
Design Methodology ◽  
Good Governance ◽  
Content Type ◽  
The Public ◽  
The Public Sphere ◽  
Governance Transparency

Purpose – The purpose of this article is to discuss the concepts confidentiality and transparency in the context of good governance. Design/methodology/approach – After exploring the concepts of confidentiality, good governance and other relevant concepts, they are related to each other. Findings – When it comes to good governance, transparency is overrated and confidentiality is taken for granted. For good governance, there must be a balance between the two to preserve the public sphere. Originality/value – The paper contributes to the understanding of good governance and the evolution of the public sphere.

Management of public sector records in Ghana: a descriptive survey

2015 ◽  
Vol 25 (2) ◽  
pp. 183-196 ◽  
Author(s):  
Harry Akussah ◽  
Catherine Asamoah
Keyword(s):  
Public Sector ◽  
Good Governance ◽  
Records Management ◽  
Content Type ◽  
The Public ◽  
Reform Programme ◽  
Descriptive Survey ◽  
The Impact ◽  
Efficiency And Productivity ◽  
New System

Purpose – The purpose of this paper is to survey and evaluate the management of public sector records in Ghana with a view to making constructive recommendations to ensure efficiency in public administration. Design/methodology/approach – Published and unpublished works, in addition to institutional reports, acts and conference materials, were used for the survey and evaluation. Findings – Public sector records management has been a very topical issue in Africa and Ghana. It has remained a very fundamental subject in Ghana since the institution of public sector reforms in the 1990s. Before the institution of the reform programme, critical records were inaccessible due to unstructured records systems in the ministries, departments and agencies and other government establishments. It was found out that the reform programme had brought on board immense capital injection into the records management sector which enabled an overhaul of the system. All registries in the public sector were restructured, a new legislative framework was put in place, a functional records centre was established, an omnibus retention schedule was developed and a number of records staff were trained and re-trained. It was however found out that Act 535, having been in operation for 17 years, the needed regulation to make it more operational has not yet been put in place. It is the hope that with adequate funding and structural support, the new system will be sustained to the benefit of efficiency and productivity of the Ghana public sector. Research limitations/implications – Being a descriptive survey, the research engaged in very little evaluation of the impact of the new system put in place on the levels of efficiency and productivity in the public sector. This should be the focus of further research to be carried out. Practical implications – This paper has established the importance of how structures must be sustained and systems continuously re-tooled to accommodate changing trends in records management for good governance. Originality/value – The paper is a descriptive survey of literature, manuals reports and some degree of personal observations. It is more of a situation paper and its value resides in the precedence and the evidential value of system intervention and re-tooling.

Managing records and archives in a Hong Kong school: a case study

2018 ◽  
Vol 28 (2) ◽  
pp. 204-216 ◽  
Author(s):  
Eric C.K. Cheng
Keyword(s):  
Decision Making ◽  
Hong Kong ◽  
Management Practices ◽  
Management Approach ◽  
Record Management ◽  
Records Management ◽  
Top Down ◽  
Bottom Up ◽  
Content Type

Purpose This study aims to explore the principles and practices for managing records with the lens of functional analysis and knowledge management by using a case study that focuses on the experience of implementing records management at a public high school in Hong Kong. Design/methodology/approach A single case study is chosen as the research method for this paper. A series of qualitative interviews and documentary analysis were used to collect and triangulate the qualitative data. Findings The results show that the case school adopted a hybrid top-down and bottom-up approach to record management, facilitate decision-making and manage knowledge. The school adopted the taxonomy provided by the quality assurance framework as the functional classification in a digital archive in the records management system. Practical implications This study provides a set of taxonomy and a hybrid top-down and bottom-up approach to schools for ensuring that accurate information of all school activities is kept and can facilitate an effective and evidence-based, decision-making process. Social implications Identifying taxonomy and management practices for effective documentation in public schools can support planning, assist with organising the continuity of improvement plans and increase reporting and accountability to society. Originality/value This study offers a taxonomy and management approach to the literature of records management and the practices for promoting and improving records management in school.

Status of EDRMS implementation in the public sector in Namibia and Zimbabwe

2018 ◽  
Vol 28 (3) ◽  
pp. 252-264 ◽  
Author(s):  
Cathrine Tambudzai Nengomasha ◽  
Alfred Chikomba
Keyword(s):  
Best Practices ◽  
Public Service ◽  
Design Methodology ◽  
Records Management ◽  
Content Type ◽  
Face To Face ◽  
The Public ◽  
Units Of Analysis ◽  
Study Population

Purpose The purpose of this study was to investigate the adoption and use of electronic document and records management system (EDRMS) in the public service in Namibia and Zimbabwe with the aim of establishing barriers and enablers, and best practices which each country could adopt from the other. Design/methodology/approach This multi-case study was informed by an interpretivist paradigm. Qualitative in nature, the study applied face-to-face interviews as the data collection method, supplemented by documents analysis. The study population was Namibia and Zimbabwe’s public sectors with units of analysis, being the governments’ ministries, offices and agencies which have implemented EDRMS. Findings The paper provides the state of EDRMS implementation in Namibia and Zimbabwe. It establishes how the two countries have implemented EDRMS and factors that have contributed to the success/failure of the implementation in both countries. Originality/value The paper is a response to the need for further research studies on the implementation of EDRMS in various countries.

Analysis of archives infrastructure in South Africa

2019 ◽  
Vol 69 (4/5) ◽  
pp. 221-239 ◽  
Author(s):  
Nkholedzeni Sidney Netshakhuma
Keyword(s):  
South Africa ◽  
Records Management ◽  
Effective Management ◽  
Building Capacity ◽  
Content Type ◽  
The Public ◽  
Legislative Policy ◽  
Document Review ◽  
Electronic Records Management ◽  
Practical Implications

Purpose The purpose of this study is to assess the extent to which the Mpumalanga Provincial Archives (MPA) complies with the Mpumalanga Archives Act, 2008 legislative/policy provisions of archives building, capacity building and electronic records management and to suggest recommendations for effective archives and records management (ARM) programme in South Africa. Design/methodology/approach This paper adopts a quantitative approach supplemented by qualitative data using document review to collect data and content analysis. Findings The results show that MPA enacted Mpumalanga Archives Act, 2008. However, the challenge is the implementation of such legislation. The findings of this paper would contribute towards the literature in archival legislation in South Africa and other parts of the world. Research limitations/implications Even though the paper was based in South Africa, it was limited to the MPA of South Africa. Practical implications The findings are expected to be instrumental in the implementation of Mpumalanga Archives Act, 2008. Social implications The findings and recommendations will help in guiding MPA on the implementation of an effective provincial archive and records to facilitate the effective management of records to determine those of archival value, to preserve them for posterity and to make them accessible to the public. Originality/value This is an original study using a document review to review the Mpumalanga Archives Act, 1998. The effective archives infrastructure will contribute to compliance with legislative components such as archives building, cooperation, ERMS, appraisal and disposal of records, archives advisory body and access to information.

scholarly journals Blockchain-based Land Certificate Management in Indonesia

2021 ◽  
Vol 2 (2) ◽  
pp. 232-252
Author(s):  
Rosiyati MH Thamrin ◽  
Eka Purnama Harahap ◽  
Alfiah Khoirunisa ◽  
Adam Faturahman ◽  
Kenita Zelina
Keyword(s):  
Good Governance ◽  
Rapid Development ◽  
Data Access ◽  
Easy Access ◽  
Prototype System ◽  
Records Management ◽  
The Public ◽  
Step Model ◽  
Processing Information ◽  
The Impact

Indonesia is a densely populated country with a population of 260 million, making Indonesia the fourth most populous country in the world. The continued rapid development of the economy in Indonesia has made land an asset that provides benefits. In Indonesia, land ownership that has the highest legal power is proven by a Certificate of Ownership or in indonesian is called as Sertifikat Hak Milik (SHM). Meanwhile, the land titling process is often complex and lengthy, and because of the processing carried out by government agencies in handling a variety of different documents, some structured people commit fraud. The impact is that the model currently used does not have good governance. This research offers a Blockchain-based solution in providing data harmony and openness, lightening in data access, permanent records management, and most importantly it is a solution that is cheaper and faster. This research offers a step-by-step model of Blockchain selection beginning from the public Blockchain ledger which will continuously incorporate two degrees of Hybrid Blockchain. The smart contract design of the Public Blockchain is provided in detail as well as the use of Ethereum in implementing its prototype system. In the experimental test using the local Ethereum test network directly to show the effectiveness of the system. The results of the analysis show that the model offered can reduce the costs required for processing information, the number of trips required, and result in easy access to important information. With the implementation of Blockchain, efforts to digitize land rights in Indonesia can increase.

scholarly journals The Role of Accounting and Internal Control in Reducing Bureaucracy in the Public Sector

2016 ◽  
Vol 5 (4) ◽  
pp. 46 ◽  
Author(s):  
Luminita Ionescu
Keyword(s):  
Public Sector ◽  
Internal Control ◽  
Good Governance ◽  
Control Procedure ◽  
Electronic Signature ◽  
The Public ◽  
Financial Activity ◽  
Government Accounting ◽  
The Government ◽  
Governance Transparency

 The aim of this paper is to present the relation between efficient internal control and accounting procedures and how the internal control system could play an important role in reducing bureaucracy. Nowadays, the government accounting and control of public finances are a national and international priority, in the context refugee crisis and terrorist attacks. Modernization of the public sector accounting could accelerate the process of reducing bureaucracy by implementing accounting information system and electronic signature. The reform of the public administration in all European countries developed new control techniques and procedures in order to control public sector budget and financial activity. Efficient intern control procedure and managerial responsibility could contribute to good governance, transparency and low level of bureaucracy. 

Records management in government schools in South Africa: a case study in Limpopo province

2021 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Samuel Maredi Mojapelo
Keyword(s):  
South Africa ◽  
Primary Schools ◽  
Good Governance ◽  
Limpopo Province ◽  
School Level ◽  
Research Approach ◽  
Records Management ◽  
Government Schools ◽  
Content Type ◽  
School Records

Purpose This study aims to investigate records management in selected government schools in South Africa. Design/methodology/approach The study adopted a qualitative research approach to collect in-depth data from the principals or administrators working as records managers at the school level. In all, a sample of principals and administrators from seven schools were interviewed face-to-face to enable the researcher to visit the schools in person. Findings The findings indicate that although the principals or administrators make concerted efforts to manage school records, there is no uniform system in place for this purpose. This results in haphazard record keeping and records management at the schools. The study recommends that the Department of Basic Education in Limpopo develop a file plan or model for schools to use to manage records uniformly in a standardised manner that would support accountability, transparency and good governance. Research limitations/implications The study was limited to seven primary schools in Lebopo Circuit, Limpopo province and secondary schools were excluded. Practical implications The author obtained a thorough understanding and direct insight into how principals or administrators manage school records. This study makes recommendations for the effective management of records in government schools. Originality/value This is one of the few research papers on records management in government schools in South Africa.

The nexus between corporate governance and records management in private and public hospitals in Ghana

2014 ◽  
Vol 24 (1) ◽  
pp. 32-55 ◽  
Author(s):  
Monica Mensah ◽  
Musah Adams
Keyword(s):  
Corporate Governance ◽  
Information Security ◽  
Good Governance ◽  
Public Hospitals ◽  
Records Management ◽  
Governance System ◽  
Content Type ◽  
Significant Relationships ◽  
Private And Public ◽  
The Relationship

Purpose – The purpose of this paper is to examine the relationship between corporate governance and records management in private and public hospitals in Ghana, with the aim of finding out how the effective and efficient management of a hospital's records can facilitate its governance obligations, which includes but not limited to accountability, transparency and information security. Design/methodology/approach – The study was informed by the triangulation of the Stakeholders' and Records Continuum Theories. Data used for analysis were drawn from 90 respondents from four hospitals with the use of questionnaires and personal observations. A total of 82 questionaries' were returned in their complete forms and used for the analysis. Linear regressions were performed to establish the relationship between corporate governance and records management. Findings – The key finding of the study was that, the hospitals generated different types of records in the course of their business activities but existing records management standards, practices and systems were inadequate and undermined the contribution records could make in support of the governance function in the hospitals. Results of a linear regression also revealed that positive and significant relationships exist between corporate governance and records management. Furthermore, all variables used as predictors of corporate governance had positive and significant relationships with records management except information security. Research limitations/implications – Participants were from four hospitals in only one Region in Ghana, and as such the results could not be generalised to the whole country. Practical implications – The study has established the recognition of the essential but often ignored conditions necessary for an effective and efficient governance system for hospitals. Originality/value – The study has demonstrated that the effective management of hospital records is a critical factor in providing capacity for hospitals' efficiency, accountability, transparency, information security and indeed good governance. This research has also contributed towards bridging the theoretical gap identified in the study.

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