scholarly journals LEGAL ISSUES FOR ELECTRONIC DOCUMENTS WORKFLOW REGULATION

2020 ◽  
Vol 12 (1) ◽  
pp. 293-318
Author(s):  
Ainur K. Kussainova ◽  
Duman O. Kussainov ◽  
Bolat S. Zhumagulov ◽  
Zhomart K. Simtikov ◽  
Baurzhan O. Zhangutin
Keyword(s):  
Legal Regulation ◽  
International Standards ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Documents ◽  
General Law ◽  
Separate Branch ◽  
Electronic Document Management ◽  
Document Flow ◽  
Information Interchange

Purpose ”“ The main purpose of the paper is to analyze the problems of legal regulation of relations in the field of electronic document management. Methodology/approach/design ”“ The paper employs methods of comparative law and analytical, which determine the possibility of integrating international standards for the regulation of electronic document flow. Findings ”“ Electronic document flow is becoming an integral part of the most diverse areas of economic activity of any enterprise. The document flow contains elements of the general law of regulation and reaffirms the necessity of following specific instructions. Its electronic form allows the information interchange between subjects of economical and legal activity. This defines the possibility of the formation of a separate branch of legal regulation in the document flow. The possibility of the structuring and correlation of an informational and another branch of the law for the aim of complex usage of an electronic document flow is viewed as a separate aspect. Practical implications ”“ Material of the article may be useful in matters of regulation of the legislative system of document management. Originality/value ”“ The novelty of the study is that the article examined in detail the mechanism of electronic document management in different countries.

scholarly journals Historical and legal principles of formation of the system of legal regulation of document flow in Ukraine

2020 ◽  
pp. 178-183
Author(s):  
Viktor Sezonov
Keyword(s):  
Legal Regulation ◽  
Legal Aspects ◽  
International Standards ◽  
Document Management ◽  
Office Work ◽  
Labor Legislation ◽  
Electronic Document Management ◽  
Document Flow ◽  
The Law ◽  
Object Of Study

The article emphasizes that information is of extraordinary value. It is stated that actions related to the circulation of informationrequire its material consolidation, and the document is considered as material consolidation of information. It is noted that the informationfixed on the material carrier becomes an information product, and the relations arising concerning creation, transfer (movement),storage, destruction of documents, ie relations within document circulation demand their legal regulation.The article presents the most important for science achievements of scientists who studied the document flow and analyzed thehistorical and legal aspects of its formation in Ukraine. It is noted that nowadays scientists pay little attention to the study of the docu -ment as a separate category, do not analyze existing definitions, do not pay attention to the characteristics of the document. It is establishedthat the issue of historical and legal bases of formation of the system of legal regulation of document circulation in Ukraine isconsidered fragmentarily and superficially. Arguments are made in favor of the fact that the document is a material carrier of information,an object created by man in a certain period of time; object of study of various scientific disciplines, the concept of “document”is ambiguous and depends on in what field and for what it is used; it is emphasized that office work plays an important role in the legalsphere.It is proved that today it is extremely important to improve the document management system. It is noted that the issues of creatingand working with personnel documents are partially regulated by labor legislation, financial and economic – the Commercial Codeof Ukraine, documents of the private legal sphere – the Civil Code of Ukraine, documents containing information about the crime – theCriminal Code of Ukraine, accounting documents – in laws Of Ukraine on accounting, documentation of citizens ‘appeals and organizationof work with these documents are detailed in the Law of Ukraine “On Citizens’ Appeals”. The procedure for working with confidentialdocuments that constitute a state secret is considered in the Law of Ukraine “On State Secrets”, the features of working withelectronic documents are disclosed in the laws of Ukraine “On electronic documents and electronic document management”, “On electronictrust services”, etc; emphasizes the need to develop domestic counterparts of international standards for working with documents;it is proposed to adopt special regulatory and administrative documentation that would regulate the implementation of managementactivities.

scholarly journals The Legal Regulation of the Employment Procedure. Electronic Document Flow

2021 ◽  
Vol 5 ◽  
pp. 71-74
Author(s):  
Nikolay V. Rumyantsev ◽  
◽  
Svetlana N. Andreeva ◽  
Keyword(s):  
Labor Relations ◽  
Legal Regulation ◽  
Document Management ◽  
Records Management ◽  
Electronic Document ◽  
New Employees ◽  
Tax Legislation ◽  
Document Management System ◽  
Electronic Document Management ◽  
Document Flow

The purpose of this article is to reveal the features and problems of legal regulation of the employment procedure. The article reveals the problematic issues of the organization of personnel records management in the process of hiring new employees, reveals the contradictions in the tax legislation in this area, identifies individual problems and features of the application of the electronic document management system in the registration of labor relations.

scholarly journals Cryptographic Recursive Control of Integrity of Metadata Electronic Documents. Part 1. Mathematical Model

2020 ◽  
pp. 2-18
Author(s):  
Dmitry Tali ◽  
◽  
Oleg Finko ◽  
◽  
Keyword(s):  
Mathematical Model ◽  
Graph Theory ◽  
Information Systems ◽  
Control Method ◽  
Research Result ◽  
Document Management ◽  
Technical Solution ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management

The purpose of the research is to increase the level of security of electronic document metadata in the face of destructive influences from authorized users (insiders). Research methods: new scientific results allowed using a combination of data integrity control method based on the «write once» method and of authentication of HMAС messages (hash-based message authentication, as well as graph theory methods. Research result: a method of cryptographic recursive 2-D control of the integrity of electronic documents metadata is proposed. The analysis of the object of the study was carried out, based on the results of which it was concluded that it is necessary to effectively protect the metadata of electronic documents processed by automated information systems of electronic document management. Developed and described a mathematical model of the proposed method, based on graph theory. The developed technical solution makes it possible to implement the functions of cryptographic recursive twodimensional control of the integrity of the metadata of electronic documents, as well as to provide the possibility of localizing modified (with signs of violation of integrity) metadata records, in conditions of destructive influences of authorized users (insiders). This, in turn, reduces the likelihood of collusion between trusted parties by introducing mutual control over the results of their actions. The proposed solution makes it possible to ensure control of the integrity of data processed by departmental automated information systems of electronic document management, where, due to the peculiarities of their construction, it is impossible to effectively use the currently popular blockchain technology.

METHODS OF IMPLEMENTATION OF BLOCKCHAIN TECHNOLOGIES ON THE BASIS OF CRYPTOGRAPHIC PROTECTION FOR THE DATA PROCESSING SYSTEM WITH CONSTRAINT AND LAGGING INTO ELECTRONIC DOCUMENT MANAGEMEN

2019 ◽  
pp. 3-12
Author(s):  
A. R. Akhatov ◽  
F. M. Nazarov
Keyword(s):  
Data Processing ◽  
Distributed Storage ◽  
Processing System ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Reliability Control ◽  
Type Data ◽  
Potential Use

The problem of application design by restriction and delay in ED (Electronic Document) management based on blockchain technologies to ensure a new level of security, reliability, transparency of data processing is considered. Increasing the reliability of information in systems by limiting and delaying ED management of enterprises and organizations during collecting, transmitting, storing and processing ED based on new, little-studied optimization technologies for processing blockchain-type data is a relevant and promising research topic. Important advantages of the potential use of transaction blocks built according to certain rules in systems by limiting and delaying ED are ensuring security by encrypting transactions for subsequent confirmation, the inability to make unauthorized changes due to the dependence of the current blockchain state on previous transactions, transparency and reliability of procedures due to public and distributed storage, as well as the interaction of a large number of users between without the use of “trusted intermediaries”. Studies show that when using existing algorithms for adding blocks in any system, it is possible to achieve the requirements of decentralization, openness of the entered data, the inability to change the data once entered into the system. However, mathematics-cryptographic information protection must be developed for each designed system separately. The task of providing and formulating the rules of data reliability control by limiting and delaying in ED circulation based on cryptographic methods of encrypting transaction blocks constituting the blockchain has been formulated. The approaches have been adopted as a methodology of support for systems by limiting and delaying electronic documents based on a new database architecture.

How do people attempt to integrate the management of their paper and electronic documents?

2014 ◽  
Vol 66 (2) ◽  
pp. 134-155 ◽  
Author(s):  
Matthew Jervis ◽  
Masood Masoodian
Keyword(s):  
Integrated Management ◽  
Document Management ◽  
Management Systems ◽  
Electronic Document ◽  
Office Work ◽  
Content Type ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Almost All ◽  
Office Environments

Purpose – This article aims to describe how people manage to integrate their use of paper and electronic documents in modern office work environments. Design/methodology/approach – An observational interview type study of 14 participants from 11 offices in eight organizations was conducted. Recorded data were analysed using a thematic analysis method. This involved reading and annotation of interview transcripts, categorizing, linking and connecting, corroborating, and producing an account of the study. Findings – The findings of the study can be categorized into four groups: the roles paper and electronic documents serve in today's offices, the ways in which these documents are managed, the problems associated with their management, and the types of fragmentation that exist in terms of their management and how these are dealt with. Practical implications – The study has identified the need for better integrated management of paper and electronic documents in present-day offices. The findings of the study have then been used to propose a set of guidelines for the development of integrated paper and electronic document management systems. Originality/value – Although similar studies of offices have been conducted in the past, almost all of these studies are prior to the widespread use of mobile and network-based shared technologies in office environments. Furthermore, previous studies have generally failed to identify and propose guidelines for integration of paper and electronic document management systems.

scholarly journals Synthesis of an Electronic Document Management Model for Technical Documentation

2020 ◽  
Vol 9 (5) ◽  
pp. 1287-1291
Keyword(s):  
Finite Automata ◽  
Block Diagram ◽  
Logic Circuits ◽  
Document Management ◽  
Electronic Document ◽  
Technical Documentation ◽  
Electronic Document Management ◽  
Internal States ◽  
Document Flow ◽  
And Control

The article examines the features of electronic document management of technical documentation of railway automation and telemechanics. The article deals with the problems of synthesis of mathematical models of electronic document flow for technical documentation of road automation and telemechanics. For this purpose, a survey of the real processes of creating, checking and using technical documentation was carried out on the basis of the process of accounting and control of railway automation and telemechanics devices, which allowed us to identify the structural scheme of the formalized model of technical documentation. A model of electronic document flow of technical documentation, created using the mathematical apparatus of finite automata, is constructed. A block diagram of the automatic model of technical documentation has been developed. The proposed block diagram of the formalized model of technical documentation consists of matrices of external micro-operations, internal micro-operations, and code creation for the following micro-components. The number of internal States of the firmware automaton is fully determined by the number of elements of logic circuits of algorithms. The size of the matrices depends on the number of operators and logical conditions in the logic schemes of the algorithms. The size of the matrices depends on the number of operators and logical conditions in the logic schemes of the algorithms. The application of the proposed methodology for building a model of technical documentation allows us to develop reliable application software for solving the problems of operational document management of railway automation and telemechanics.

scholarly journals Analysis of the use of the electronic document management system in federal executive authorities

2021 ◽  
pp. 43-51
Author(s):  
N. A. Ivanov ◽  
N. A. Kashevarova
Keyword(s):  
Management System ◽  
Document Management ◽  
Electronic Document ◽  
Heavy Industry ◽  
Document Management System ◽  
Electronic Document Management ◽  
Paper Document ◽  
Document Flow ◽  
State Organizations ◽  
The Right

The electronic document management system is one of the most popular products for implementation at various enterprises in various industries, ranging from heavy industry to state organizations and federal authorities. Document flow in many companies is carried out on paper, and this, in turn, causes great difficulties in processing, storing and executing documents. Paper archives occupy hundreds of square meters of storage space, and if necessary, it is very difficult to find the right document among a large amount of waste paper. In this regard, many companies begin to review their activities and move away from paper document management to electronic 

Aspects Of Legal Regulation Of Electronic Document And Electronic Document Circulation In Business

2020 ◽  
Vol 02 (11) ◽  
pp. 8-14
Author(s):  
Allayarova Nargiza Imamnazarovna ◽  
Keyword(s):  
Information Exchange ◽  
Legal Regulation ◽  
Document Management ◽  
Electronic Document ◽  
Payment Systems ◽  
Electronic Document Management ◽  
Special Paper ◽  
The Law ◽  
The Republic ◽  
Almost All

This article discusses the provisions of the current legislation of the Republic of Kazakhstan and the Republic of Uzbekistan, regulating the field of electronic document management. The article considered the regulatory legal acts of the Republic of Kazakhstan and the Republic of Uzbekistan, regulating the issues of drawing up an electronic document and implementing electronic document management, such as: the Law of the Republic of Kazakhstan "On electronic documents and electronic digital signature" dated January 7, 2003; The Law of the Republic of Uzbekistan "On Electronic Document Management"; Law of the Republic of Kazakhstan "On Informatization" dated November 24, 2015 No. 418; Law of the Republic of Uzbekistan "On informatization" dated December 11, 2003 No. 560; Law of the Republic of Kazakhstan dated July 26, 2016 No. 11"On payments and payment systems"; Law of the Republic of Uzbekistan dated November 1, 2019 No. 578 "On payments and payment systems". When considering the issue of drawing up an electronic document in electronic document management systems, it is clear that the issue of certifying an electronic document with a seal in the necessary cases has not been settled. For a document to be considered signed and certified with a seal, it is necessary that such a signature and seal be included in the electronic document. Today there is a formal obstacle to the electronic document flow of documents, the creation of which is carried out on special paper forms with coats of arms or emblems. This requirement applies to certain types of statutory, financial documents, notarized documents, etc. In connection with the widespread use of information communications, the problem of information security, the existing systems for storing, transferring and processing information, becomes very important for society. Currently, the prevailing epidemiological situation in the country and in the world has significantly accelerated the exchange of data in electronic form in all spheres of society. Almost all activities of the society have switched to the electronic format of information exchange, including entrepreneurship. We hope that in the Republic of Kazakhstan and in the Republic of Uzbekistan, the development of the digital economy model will have a productive effect on the development of entrepreneurship and help overcome the problems existing in business.

scholarly journals CONCEPT AND FUNCTIONS OF E-JUSTICE IN THE DIGITAL ECONOMY

2021 ◽  
Keyword(s):  
Legal Regulation ◽  
Digital Economy ◽  
Document Management ◽  
Federal Law ◽  
Judicial Process ◽  
Electronic Signature ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Video And Audio ◽  
Cloud Technologies

Abstract. The article deals with the concept of "electronic justice" and features of the use of electronic justice for the consideration of economic disputes. In the digital economy e-justice is one of the legal constructions that provide a comfortable legal environment for economic activity. This is a complex of legal relations and technological solutions that provides individuals and legal entities with the opportunity to use digital technologies at all stages of the judicial process, to obtain information about the activities of courts through electronic access. The e-justice mechanism includes video and audio recording of court sessions, electronic document management with the use of an electronic signature, an electronic archive for storing electronic documents, the use of cloud technologies, as well as the use of electronic documents as evidence. Improving the legal regulation of e-justice in the digital economy, along with reforming procedural legislation, should include the development of a Federal law on electronic documents.

Method for automatic control of assigning details to completed electronic document

2021 ◽  
pp. 4-10
Author(s):  
A. Mazin ◽  
I. Korolev ◽  
V. Nazintsev ◽  
A. Okrachkov ◽  
K. Us
Keyword(s):  
Automatic Control ◽  
Predicate Logic ◽  
Functional Model ◽  
Document Management ◽  
Electronic Document ◽  
Office Work ◽  
Scientific Publications ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Archival Storage

In this article, the subject of research is the sub-process of controlling the assignment of requisites to the electronic document of the process of registration and preparation of completed electronic documents for transfer to archival storage in the electronic document management system. The aim of the research is to develop a method for automatic control of the assignment of details to a completed electronic document. In the course of the study, the requirements of regulatory legal acts of federal executive bodies in the field of office work and archiving were analyzed, in terms of the registration of electronic files and their preparation for transfer to archival storage, scientific publications covering the issues of automation of office work in electronic office systems. A functional model was built for the process of control of registration and preparation for the delivery of electronic files for archival storage using the IDEF 0 methodology in a model for performing the sub-process of assigning details to a completed electronic document of the process of controlling registration and preparation for the delivery of electronic documents using the theory of logic (predicate logic). A method has been developed for automatic control of the assignment of requisites to a completed electronic case, which can be used in the design of advanced electronic document management systems, as well as modernization of existing ones by creating software modules that implement the functions of automatic control of the registration of completed electronic cases. This method makes it possible to increase the efficiency of the process of preparing completed electronic files for transfer to archival storage.

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