Trends in the Development of Electronic Document Management: Prospects, Problems, Opportunities

2021 ◽  
Vol 27 (12) ◽  
pp. 963-970
Author(s):  
S. A. Zhutyaeva ◽  
T. A. Lysova
Keyword(s):  
Artificial Intelligence ◽  
Legal Status ◽  
Business Processes ◽  
Document Management ◽  
Electronic Document ◽  
Work Processes ◽  
Blockchain Technology ◽  
Electronic Document Management ◽  
Corporate System ◽  
The Impact

Aim. The presented study aims to determine the role and place of electronic document management in the corporate system of Russian enterprises, outlining the prospects for its development.Tasks. The authors examine the legislative acts of the Russian Federation on the prospects for the implementation of electronic document management; assess the impact of the pandemic on the digitalization of document management; analyze the business costs of paper document management; identify the advantages of using electronic document management and promising technologies in document processing.Methods. This study uses theoretical and empirical research methods. The dialectic method is used to determine the role, significance, and legal status of electronic document management. Through a logical approach, the essence of such concepts as 'electronic document' and 'electronic document management' is identified.Results. The study presents directions for the development of electronic document management using blockchain technology, which will improve workflows by processing, sorting, exchanging data and documents protected from unauthorized access, and artificial intelligence, which can help organizations process documents faster by simplifying operational procedures. Obstacles that prevent companies from actively using electronic document management are identified. These include additional investment, time costs, and reorganization of management. The volume of innovative services is analyzed by the type of economic activity, and the costs of creating, storing, and processing paper documents are considered.Conclusions. Recent trends in legislation indicate the government's firm commitment to the speedy introduction of electronic document management in Russia. Its use frees up a lot of resources, including time, labor, and finances. The 2020 pandemic has emphasized the importance of digitalizing business processes to ensure their continuity in unforeseen situations. Integrated into the automation of work processes, blockchain technology will ensure the protection of information from unauthorized tampering. Artificial intelligence will open up new opportunities for processing electronic documents.

Electronic document management in chain companies of the FMCG-segment

2019 ◽  
pp. 46-51
Author(s):  
O. V. Voronova ◽  
V. A. Khareva
Keyword(s):  
Business Processes ◽  
Electronic Data Interchange ◽  
Retail Trade ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Data ◽  
Document Management System ◽  
Electronic Document Management ◽  
Data Interchange ◽  
Chain Retail

This article considers the features of electronic document management at retail trade enterprises of the FMCG-segment. The paper observes the types of document flow at chain companies and examines the process of implementation of electronic document management system. The notions of “electronic document management” and “electronic data interchange” are also distinguished in the article.The paper explores positive changes caused by the introduction of electronic document management and the complexity of its implementation. The study reveals that in the Russian Federation the process of mass introduction of electronic document management in the chain retail companies of the FMCG segment has been ongoing for about ten years, though has reached the highest level of its activity in the last two years. At present day, the major part of chain retail companies in the FMCG-segment has already started to actively work with the Electronic Data Interchange system. Moreover, in recent years the number of partner-enterprises that join this system has been steadily increasing.The results of the study show that introduction of electronic document management in chain companies of the FMCG-segment allows to reduce the time spent for processing documents and to track all stages of the core business processes more effectively. It also ensures information security, improves staff discipline and the quality of service, which in its turn significantly improves management efficiency of the company in general.

scholarly journals THE TRENDS OF INTRODUCTION OF NEW TECHNOLOGIES INTO DOCUMENTATION PROCESS MANAGEMENT IN TERMS OF SOCIETY INFORMATION

2016 ◽  
Author(s):  
Lesia S. Herasymiuk
Keyword(s):  
Information Technologies ◽  
Process Management ◽  
New Technologies ◽  
Theory And Practice ◽  
Document Management ◽  
Electronic Document ◽  
Continuous Increase ◽  
Electronic Document Management ◽  
New Information ◽  
The Impact

The information, like human resources, capital, materials and technology, is one of the main resources used by the institution. Due to its increasing significance in today's society of informatization, more attention is paid to the methods of managing document processes based on documenting and documenting technologies, as well as the active use of computer technology and information technologies. Therefore, due to insufficient number of domestic works on the topic, the theory and practice of document management, in particular using the latest information technologies, is an actual and perspective direction of scientific research. The article deals with the concept of «documentation processes management».The urgency of the need of new information technologies implementation into the field of documentation support and their efficiency in administrative work has been highlighted. The objective of the study. To analyze the leading tendencies of introduction of the newest technologies in management of documentation processes in the conditions of information society. The tasks of the study are following: to disclose the content of the concept “document management”; to trace the impact of transition to electronic document management on the effectiveness of working with documents in institutions; to describe the main advantages of electronic document management systems for working with electronic documents. The results of the study confirmed that due to the continuous increase in the number of information the traditional methods of managing of documentation processes become ineffective. In terms of informatization of the society, the innovative information technologies are rapidly developing, which are rapidly being implemented into the field of documentation procedures.

scholarly journals Electronic Document Management: A Human Resource Management Case Study

2004 ◽  
Vol 2 (1) ◽  
Author(s):  
Thomas Groenewald
Keyword(s):  
Resource Management ◽  
Human Resource Management ◽  
Human Resource ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Document Management ◽  
Management Case Study ◽  
The Impact ◽  
Three Phases

This case study serve as exemplar regarding what can go wrong with the implementation of an electronic document management system. Knowledge agility and knowledge as capital, is outlined against the backdrop of the information society and knowledge economy. The importance of electronic document management and control is sketched thereafter. The literature review is concluded with the impact of human resource management on knowledge agility, which includes references to the learning organisation and complexity theory. The intervention methodology, comprising three phases, follows next. The results of the three phases are presented thereafter. Partial success has been achieved with improving the human efficacy of electronic document management, however the client opted to discontinue the system in use. Opsomming Die gevalle studie dien as voorbeeld van wat kan verkeerd loop met die implementering van ’n elektroniese dokumentbestuur sisteem. Teen die agtergrond van die inligtingsgemeenskap en kennishuishouding word kennissoepelheid en kennis as kapitaal bespreek. Die literatuurstudie word afgesluit met die inpak van menslikehulpbronbestuur op kennissoepelheid, wat ook die verwysings na die leerorganisasie en kompleksietydsteorie insluit. Die metodologie van die intervensie, wat uit drie fases bestaan, volg daarna. Die resultate van die drie fases word vervolgens aangebied. Slegs gedeelte welslae is behaal met die verbetering van die menslike doeltreffendheid ten opsigte van elektroniese dokumentbestuur. Die klient besluit egter om nie voort te gaan om die huidige sisteem te gebruik nie.

scholarly journals Organization of Electronic Document Management for Receivables Management

2019 ◽  
Vol 2018 (4) ◽  
pp. 107-112
Author(s):  
Татьяна Павлюченко ◽  
Tatyana Pavlyuchenko ◽  
Ирина Калюгина ◽  
Irina Kalyugina
Keyword(s):  
Management System ◽  
Business Processes ◽  
Financial Data ◽  
Document Management ◽  
Electronic Document ◽  
Successful Completion ◽  
Accounts Receivable ◽  
Document Management System ◽  
Electronic Document Management ◽  
Daily Report

The priority goal of most companies in the process of formation of financial data on the availability and movement of accounts receivable is to reduce its time with no loss of quality. The goal can be achieved by the optimization of business processes. One of its directions can be electronic document management. The introduction of electronic document management will significantly reduce the processing of contracts, while ensuring acceptable completeness and reliability of information. An automatically generated daily report makes it possible to control receivables and respond to overdue debts. The article considers the process of implementation of the electronic document management system and emphasizes the effectiveness and feasibility of its use in the preparation of information on debtors accounts. One of the key circumstances is that after successful completion of all stages of automation, the implemented system should be constantly refined and improved. This is a major factor in the successful use of electronic document management for receivables management.

Digital Transformation Process in Selection and Implementation of an Electronic Document Management System

2022 ◽  
pp. 62-84
Author(s):  
Leyla Özgür Polat
Keyword(s):  
Management System ◽  
Critical Issue ◽  
Digital Transformation ◽  
Environmental Benefits ◽  
Document Management ◽  
Electronic Document ◽  
Work Processes ◽  
Actual Application ◽  
Document Management System ◽  
Electronic Document Management

An electronic document management system (e-DMS) is an information system that allows creating, distributing, filing, storing, searching, destroying, and archiving documents concerning certain criteria and standards as a critical part of every digital transformation. It is known that correspondence processes in public institutions such as universities are time-consuming activities that increase workload and bureaucracy. Therefore, it is a critical issue to select and implement the suitable e-DMS software which systematically supports institutions in managing the documents they produce in their work processes. This chapter provides decision support to the institutional managers for selecting proper software, the preparation process before the application, transformation stages, and the environmental benefits after the implementation of the system are shown with their workflows through an actual application in a university. Digital transformation of the system provides both environmental and social benefits for institutions beside its material benefits such as time and labour.

Printing Outsourcing: Local Market with Global Dominance

2021 ◽  
Vol 144 (4) ◽  
pp. 136-141
Author(s):  
Maxim A. Chasovikov ◽  
Keyword(s):  
Document Management ◽  
Local Market ◽  
Electronic Document ◽  
Systems Architecture ◽  
Market Participants ◽  
It Systems ◽  
Electronic Document Management ◽  
The Impact ◽  
Opening Up

Using the example of print outsourcing, the article examines the problems of analyzing and forecasting markets that significantly depend on the global players' behaviour. At the same time provisions of the economic domination theory allow, through highlighting the typical strategies of market participants, to identify a number of new trends emerging in the market and opening up for Russian companies. First of all, they have to do with such processes as transition to electronic document management, expansion of the sphere of product labeling and traceability systems. In addition, the 2020 crisis has resulted in creation of a new demand for organizing home workplaces, changing the requirements for IT systems architecture in large offices. Based on the case studies of the companies that are present on the market, the author draws up conclusions on notable changes in the role of large Russian companies in this market, including under the impact of transformations on the related markets.

Project Management and Communication of Product Development through Electronic Document Management

2000 ◽  
Vol 31 (2) ◽  
pp. 6-19 ◽  
Author(s):  
Mokhtar Amami ◽  
Giorgio Beghini
Keyword(s):  
Project Management ◽  
Product Development ◽  
Business Processes ◽  
Organizational Memory ◽  
Document Management ◽  
Electronic Document ◽  
Long Run ◽  
Electronic Document Management ◽  
And Control ◽  
And Storage

While the literature on project management and product development is voluminous, in reality little of it addresses the questions of document management of new organizational procedures to increase project development productivity, and of software development tools required to support and control these procedures. This research study develops a new methodology to integrate project management (activities, milestones, and resources) and document management (responsibilities, authorizations, workflows, archives, and storage). The aim of the integration is threefold. First, it aims to plan and to control activities and documents essential for product development. Second, it aims to ensure the management of documents in terms of responsibilities, authorizations, dissemination, and storage. And third, it aims to trace and locate documents for any type of product. Further, this study shows the value of electronic document management (EDM) in terms of improving the management and communication of concepts and ideas, whether it be for project teams or organizations, for reengineering basic business processes, or for leveraging long-run organizational memory through documents.

Main problems of implementation of electronic document management system

2018 ◽  
pp. 68-91 ◽  
Author(s):  
O. V. Kovaleva
Keyword(s):  
Management System ◽  
Business Processes ◽  
Human Factor ◽  
Document Management ◽  
Electronic Document ◽  
Legal Norms ◽  
Document Management System ◽  
Electronic Document Management ◽  
Basic Concepts

The article deals with the basic concepts of electronic document management, their regulations with legal norms to ensure the official reliability of the document. The objective difficulties, which the organization may encounter when introducing the system of electronic document management into its system of business processes, include: economic, technical, managerial, organizational and so-called «human factor». The ways of their solution are suggested. 

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