scholarly journals Requirements for Electronic Document Flow Systems and Electronic Documents Storage Systems: Problems and Solutions

2018 ◽  
Vol 1 ◽  
pp. 102-113
Author(s):  
Nataliya G. Surovtseva ◽  
Keyword(s):  
Storage Systems ◽  
Electronic Document ◽  
Electronic Documents ◽  
Flow Systems ◽  
Problems And Solutions ◽  
Document Flow

scholarly journals LEGAL ISSUES FOR ELECTRONIC DOCUMENTS WORKFLOW REGULATION

2020 ◽  
Vol 12 (1) ◽  
pp. 293-318
Author(s):  
Ainur K. Kussainova ◽  
Duman O. Kussainov ◽  
Bolat S. Zhumagulov ◽  
Zhomart K. Simtikov ◽  
Baurzhan O. Zhangutin
Keyword(s):  
Legal Regulation ◽  
International Standards ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Documents ◽  
General Law ◽  
Separate Branch ◽  
Electronic Document Management ◽  
Document Flow ◽  
Information Interchange

Purpose ”“ The main purpose of the paper is to analyze the problems of legal regulation of relations in the field of electronic document management. Methodology/approach/design ”“ The paper employs methods of comparative law and analytical, which determine the possibility of integrating international standards for the regulation of electronic document flow. Findings ”“ Electronic document flow is becoming an integral part of the most diverse areas of economic activity of any enterprise. The document flow contains elements of the general law of regulation and reaffirms the necessity of following specific instructions. Its electronic form allows the information interchange between subjects of economical and legal activity. This defines the possibility of the formation of a separate branch of legal regulation in the document flow. The possibility of the structuring and correlation of an informational and another branch of the law for the aim of complex usage of an electronic document flow is viewed as a separate aspect. Practical implications ”“ Material of the article may be useful in matters of regulation of the legislative system of document management. Originality/value ”“ The novelty of the study is that the article examined in detail the mechanism of electronic document management in different countries.

scholarly journals Designing an Internationally Significant Electronic Document Flow for Holding Companies

2020 ◽  
pp. 61-68
Author(s):  
Ilya Livshitz ◽  
◽  
Egor Sokolov ◽  
Keyword(s):  
Information Exchange ◽  
Electronic Document ◽  
Security Risks ◽  
Significant Information ◽  
Systematic Analysis ◽  
Holding Companies ◽  
Electronic Documents ◽  
Theoretical Approaches ◽  
Document Flow ◽  
Article Study

The purpose of the article: study theoretical approaches and practical schemes for implementing international significant electronic document flow and making proposals for designing any electronic services for holding companies. Research method: Systematic analysis of modern approaches and practical schemes for implementing international significant electronic document flow, including methods for ensuring trust for holding companies operating in various jurisdictions. The result obtained: the scheme for ensuring an internationally significant electronic document flow for holding companies operating in various jurisdictions is proposed. Options for ensuring trust in electronic services provided in various locations are shown. The most significant information security risks are identified and countermeasures to reduce them are proposed. This result can be applied in practice to ensure the legal significance of electronic documents for safety cross-border information exchange, including for companies operating in different jurisdictions.

LEGAL AND DIGITAL MECHANISMS FOR CRIME COUNTERING IN THE FIELD OF USING THE ELECTRONIC DIGITAL SIGNATURE

2020 ◽  
pp. 127-131
Author(s):  
Олег Анатольевич Гришин ◽  
Дина Халитовна Шабаева
Keyword(s):  
Digital Signature ◽  
Video Recording ◽  
Communication Technologies ◽  
Digital Transformation ◽  
Electronic Document ◽  
Present Stage ◽  
Digital Development ◽  
Document Flow ◽  
Transformative Impact ◽  
High Degree

Процессы цифровой трансформации, достигая глобальных масштабов развития и распространения, не только затрагивают коммуникационные технологии, но и оказывают преобразовательное воздействие на все сферы социально-правового взаимодействия. Так, киберпространственные механизмы являются частью современного электронного документооборота. Электронная цифровая подпись в настоящее время представляет собой широко распространенный продукт цифрового развития общества. До настоящего периода времени принято было считать, что она обладает характеристиками высокой степени правовой надежности и безопасности. Авторы статьи, анализируя практику правонарушений в сфере применения электронной цифровой подписи, ставят под сомнение данный довод. Отмечая слабые стороны механизма подтверждения правомочным лицом авторства при помощи криптографически преобразованного путем электронного шифрования реквизита документа, они предлагают возможные пути разрешения существующих на современном этапе вопросов данной области социально-правового взаимодействия: обязательного присутствия лица, либо лично, либо он-лайн, с видеофиксацией и его идентификацией. The processes of digital transformation, reaching global scales of development and dissemination affect not only communication technologies, but also have a transformative impact on all spheres of social and legal interaction. Thus, cyberspace mechanisms are part of the modern electronic document flow. Electronic digital signature is currently a widespread product of digital development of society. Until now, it has been generally assumed that it has the characteristics of a high degree of legal reliability and security. The authors of the article, analyzing the practice of offenses in the field of electronic digital signature, question this argument. Noting the weaknesses of the mechanism for confirming authorship by an authorized person with the help of cryptographically-converted by electronic encryption of the document details, they suggest possible ways to resolve existing issues in this area of social and legal interaction at the present stage. Mandatory presence of the person, either in person or online, with video recording and identification.

scholarly journals Cryptographic Recursive Control of Integrity of Metadata Electronic Documents. Part 1. Mathematical Model

2020 ◽  
pp. 2-18
Author(s):  
Dmitry Tali ◽  
◽  
Oleg Finko ◽  
◽  
Keyword(s):  
Mathematical Model ◽  
Graph Theory ◽  
Information Systems ◽  
Control Method ◽  
Research Result ◽  
Document Management ◽  
Technical Solution ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management

The purpose of the research is to increase the level of security of electronic document metadata in the face of destructive influences from authorized users (insiders). Research methods: new scientific results allowed using a combination of data integrity control method based on the «write once» method and of authentication of HMAС messages (hash-based message authentication, as well as graph theory methods. Research result: a method of cryptographic recursive 2-D control of the integrity of electronic documents metadata is proposed. The analysis of the object of the study was carried out, based on the results of which it was concluded that it is necessary to effectively protect the metadata of electronic documents processed by automated information systems of electronic document management. Developed and described a mathematical model of the proposed method, based on graph theory. The developed technical solution makes it possible to implement the functions of cryptographic recursive twodimensional control of the integrity of the metadata of electronic documents, as well as to provide the possibility of localizing modified (with signs of violation of integrity) metadata records, in conditions of destructive influences of authorized users (insiders). This, in turn, reduces the likelihood of collusion between trusted parties by introducing mutual control over the results of their actions. The proposed solution makes it possible to ensure control of the integrity of data processed by departmental automated information systems of electronic document management, where, due to the peculiarities of their construction, it is impossible to effectively use the currently popular blockchain technology.

METHODS OF IMPLEMENTATION OF BLOCKCHAIN TECHNOLOGIES ON THE BASIS OF CRYPTOGRAPHIC PROTECTION FOR THE DATA PROCESSING SYSTEM WITH CONSTRAINT AND LAGGING INTO ELECTRONIC DOCUMENT MANAGEMEN

2019 ◽  
pp. 3-12
Author(s):  
A. R. Akhatov ◽  
F. M. Nazarov
Keyword(s):  
Data Processing ◽  
Distributed Storage ◽  
Processing System ◽  
Document Management ◽  
Electronic Document ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Reliability Control ◽  
Type Data ◽  
Potential Use

The problem of application design by restriction and delay in ED (Electronic Document) management based on blockchain technologies to ensure a new level of security, reliability, transparency of data processing is considered. Increasing the reliability of information in systems by limiting and delaying ED management of enterprises and organizations during collecting, transmitting, storing and processing ED based on new, little-studied optimization technologies for processing blockchain-type data is a relevant and promising research topic. Important advantages of the potential use of transaction blocks built according to certain rules in systems by limiting and delaying ED are ensuring security by encrypting transactions for subsequent confirmation, the inability to make unauthorized changes due to the dependence of the current blockchain state on previous transactions, transparency and reliability of procedures due to public and distributed storage, as well as the interaction of a large number of users between without the use of “trusted intermediaries”. Studies show that when using existing algorithms for adding blocks in any system, it is possible to achieve the requirements of decentralization, openness of the entered data, the inability to change the data once entered into the system. However, mathematics-cryptographic information protection must be developed for each designed system separately. The task of providing and formulating the rules of data reliability control by limiting and delaying in ED circulation based on cryptographic methods of encrypting transaction blocks constituting the blockchain has been formulated. The approaches have been adopted as a methodology of support for systems by limiting and delaying electronic documents based on a new database architecture.

How do people attempt to integrate the management of their paper and electronic documents?

2014 ◽  
Vol 66 (2) ◽  
pp. 134-155 ◽  
Author(s):  
Matthew Jervis ◽  
Masood Masoodian
Keyword(s):  
Integrated Management ◽  
Document Management ◽  
Management Systems ◽  
Electronic Document ◽  
Office Work ◽  
Content Type ◽  
Electronic Documents ◽  
Electronic Document Management ◽  
Almost All ◽  
Office Environments

Purpose – This article aims to describe how people manage to integrate their use of paper and electronic documents in modern office work environments. Design/methodology/approach – An observational interview type study of 14 participants from 11 offices in eight organizations was conducted. Recorded data were analysed using a thematic analysis method. This involved reading and annotation of interview transcripts, categorizing, linking and connecting, corroborating, and producing an account of the study. Findings – The findings of the study can be categorized into four groups: the roles paper and electronic documents serve in today's offices, the ways in which these documents are managed, the problems associated with their management, and the types of fragmentation that exist in terms of their management and how these are dealt with. Practical implications – The study has identified the need for better integrated management of paper and electronic documents in present-day offices. The findings of the study have then been used to propose a set of guidelines for the development of integrated paper and electronic document management systems. Originality/value – Although similar studies of offices have been conducted in the past, almost all of these studies are prior to the widespread use of mobile and network-based shared technologies in office environments. Furthermore, previous studies have generally failed to identify and propose guidelines for integration of paper and electronic document management systems.

scholarly journals Synthesis of an Electronic Document Management Model for Technical Documentation

2020 ◽  
Vol 9 (5) ◽  
pp. 1287-1291
Keyword(s):  
Finite Automata ◽  
Block Diagram ◽  
Logic Circuits ◽  
Document Management ◽  
Electronic Document ◽  
Technical Documentation ◽  
Electronic Document Management ◽  
Internal States ◽  
Document Flow ◽  
And Control

The article examines the features of electronic document management of technical documentation of railway automation and telemechanics. The article deals with the problems of synthesis of mathematical models of electronic document flow for technical documentation of road automation and telemechanics. For this purpose, a survey of the real processes of creating, checking and using technical documentation was carried out on the basis of the process of accounting and control of railway automation and telemechanics devices, which allowed us to identify the structural scheme of the formalized model of technical documentation. A model of electronic document flow of technical documentation, created using the mathematical apparatus of finite automata, is constructed. A block diagram of the automatic model of technical documentation has been developed. The proposed block diagram of the formalized model of technical documentation consists of matrices of external micro-operations, internal micro-operations, and code creation for the following micro-components. The number of internal States of the firmware automaton is fully determined by the number of elements of logic circuits of algorithms. The size of the matrices depends on the number of operators and logical conditions in the logic schemes of the algorithms. The size of the matrices depends on the number of operators and logical conditions in the logic schemes of the algorithms. The application of the proposed methodology for building a model of technical documentation allows us to develop reliable application software for solving the problems of operational document management of railway automation and telemechanics.

scholarly journals E-DOCUMENT SYSTEMS: TRENDS AND PERSPECTIVES

2020 ◽  
Vol 72 (4) ◽  
pp. 196-201
Author(s):  
А.К. Iskakova ◽  
◽  
S.B. Berkimbaeva ◽  
R.S. Akkoziyeva ◽  
A.U. Yeleussinova ◽  
...  
Keyword(s):  
Information System ◽  
Information Flows ◽  
Electronic Document ◽  
Huge Amount ◽  
Flow Management ◽  
Data Flows ◽  
History Of ◽  
Document Flow ◽  
Education Culture ◽  
And Control

The rapid growth of information flows in science, business, production, education, culture requires appropriate adequate from modern IT technologies. for 21st century society is onerous spending a huge amount of paper, and information coming on such media, less than electronic. Electronic document systems (SED) are taking on increasing activity in modern conditions and are being introduced both to automate document flow management and as a platform for a single information system that expands the boundaries of capabilities and, accordingly, attracts the attention of the scientific and management communities. With the timely development of the country's economy, in general, and business companies create new problems associated with the management, processing, storage and control of the increasing volume of data flows. The article aims to consider the prospects and trends in the development of electronic document systems (SED), in the preconditions for the creation and briefly describes the history of the formation of the SED.

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