Quality Requirements of Migration Metadata in Long-Term Digital Preservation Systems

The article deals with the requirements and needs for long-term digital preservation in different areas of scholarly work. The concept of long-term digital preservation is introduced by comparing it to digitization and archiving concepts and defined with the emphasis on dynamic activity within a certain time line. The structure of digital preservation is presented with regard to the elements of the activity as understood in Activity Theory. The life-cycle of digitization processes forms the basis of the main processing of preserved data in preservation archival system.The author draws on the differences between humanities and social sciences on one hand and natural and technological science on the other. The empirical data characterizing the needs for digital preservation within different areas of scholarship are presented and show the difference in approaches to long-term digital preservation, as well as differences in selecting the items and implementing the projects of digital preservation. Institutions and organizations can also develop different understanding of preservation requirements for digital documents and other objects.The final part of the paper is devoted to some general problems pertaining to the longterm digital preservation with the emphasis of the responsibility for the whole process of safe-guarding the cultural and scholarly heritage for the re-use of the posterior generations. It is suggested that the longevity of the libraries in comparison with much shorter life-span of private companies strengthens the claim of memory institutions to playing the central role in the long-term digital preservation.

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Integration of Digital Preservation Knowledge, Skills and Competencies in the Teaching Curricula of Library and Information Studies at the University of Botswana

Mousaion ◽

10.25159/2663-659x/6436 ◽

2019 ◽

Vol 37 (1) ◽

Cited By ~ 1

Author(s):

Thatayaone Segaetsho ◽

Julie Moloi

Keyword(s):

Digital Preservation ◽

Records Management ◽

Structured Interviews ◽

University Of Botswana ◽

Current Trends ◽

Teaching Content ◽

Library And Information Studies ◽

Information Studies ◽

The University

In the past few decades, digital technology has found a place in the acquisition, arrangement, description, preservation, and dissemination of information. However, heritage institutions are perturbed by the challenges of digital preservation strategies particularly for education. Despite continuous investment in digital preservation, there are limited skilled professionals to equip learners with the knowledge, skills and competencies required to drive digital preservation in Botswana. Therefore, this paper investigated the knowledge, skills and competencies related to digital preservation in the teaching curricula of the Department of Library and Information Studies (DLIS) at the University of Botswana. Data collection was done through intensive structured interviews with specific educators who teach courses on digital preservation in the archives and records management stream. The study revealed that despite the fact that the educators in preservation courses are aware of current trends in digital preservation, most of them have not obtained formal degree certification specific to digital preservation. The findings further revealed that minimal digital preservation competencies are observed in the teaching curricula. A significant number of challenges observed illustrated mainly a lack of resources and limited skills in terms of practical demonstrations by educators. The curricula mostly lacked clarity on long-term and short-term digital preservation. The study recommends that DLIS and other institutions should conduct surveys or curriculum auditing on digital preservation in order to improve the teaching content. A significant number of shortcomings regarding digital preservation that could motivate further studies are also discussed under the conclusion and recommendations section of this study.

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Open source software as a mature library system in Armenia

Infolib ◽

10.47267/2181-8207/2021/2-057 ◽

2021 ◽

Vol 26 (2) ◽

pp. 34-37

Author(s):

Anna Chulyan ◽

Keyword(s):

Cultural Heritage ◽

Open Source ◽

Open Source Software ◽

New Technologies ◽

Digital Preservation ◽

Free Access ◽

Efficient Organization ◽

Digital Repositories ◽

High Level

The article touches upon the importance of long-term digital preservation of Armenian cultural heritage through creation of digital repositories using Open-Source Software in Armenian libraries. The research highlights the advantages of Open-Source Software in context of providing free access to digital materials, as well as its high level of functionality in order to empower libraries with new technologies for more efficient organization and dissemination of information.

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Digitization in Archives : Archivematica, a Practical Rewiev of the Software for Managing Archival Records on the Example of the Personal Fonds Rista Odavić at the Archives of Serbia

Moderna arhivistika ◽

10.54356/ma/2018/jgkm9200 ◽

2018 ◽

Vol 1 (1) ◽

pp. 233-248

Author(s):

Mirjana Bogosavljević ◽

Keyword(s):

Management System ◽

Digital Preservation ◽

Content Management ◽

Content Management System ◽

Digital Memory

This paper presents a concrete example of using Archivematica - a digital preservation system to incorporate, organize and manage digitized materials from the Personal Fonds Rista Odavic kept by the Archives of Serbia. The practical part includes the steps required to maintain long-term access to digital memory using the content management system AtoM. Both Archivematica and AtoM systems described in this article were implemented exclusively to start working on this Fonds. In order to maintain good traceability an excel document with the description of all the steps, notes on the execution results and a macro to automatically generate DC metadata was created.

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Backing up digital preservation practice with empirical research

Alexandria The Journal of National and International Library and Information Issues ◽

10.1177/0955749017724630 ◽

2017 ◽

Vol 27 (2) ◽

pp. 66-82

Author(s):

Gareth Kay ◽

Libor Coufal ◽

Mark Pearson

Keyword(s):

Knowledge Base ◽

Empirical Research ◽

Digital Preservation ◽

Graph Database ◽

National Library ◽

Software Applications ◽

Functional Relationships ◽

File Formats ◽

Digital Objects

This article introduces the National Library of Australia’s Digital Preservation Knowledge Base which helps the Library to manage digital objects from its collections over the long term. The Knowledge Base includes information on file formats, rendering software, operating systems, hardware and, most importantly, the relationships between them. Most of the work on the Knowledge Base over the last few years has been focused on the mapping of functional relationships between file formats, their versions and software applications. The information is gathered through unique empirical research and is initially being recorded in a multiple-worksheet Excel file in a semi-structured format, though development of a prototype graph database is underway.

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Cultivate, assess, advocate, implement, and sustain

Digital Library Perspectives ◽

10.1108/dlp-07-2016-0023 ◽

2017 ◽

Vol 33 (2) ◽

pp. 100-116 ◽

Cited By ~ 4

Author(s):

Sara Mannheimer ◽

Conor Cote

Keyword(s):

Cost Savings ◽

Digital Preservation ◽

Shared Vision ◽

Limited Resources ◽

Shared Knowledge ◽

Collective Knowledge ◽

Content Type ◽

The Cost ◽

Ongoing Support

Purpose For libraries with limited resources, digital preservation can seem like a daunting responsibility. Forming partnerships can help build collective knowledge and maximize combined resources to achieve digital preservation goals. This paper aims to provide guidance to help libraries with limited resources achieve digital preservation goals by forming partnerships to build collective knowledge and maximize combined resources. Design/methodology/approach In 2015, librarians from four Montana institutions formed the Digital Preservation Working Group (DPWG), a collaboration to increase digital preservation efforts statewide. The group’s immediate goals were to promote digital preservation best-practices at each individual institution, and to learn about and support each other’s work. The group’s long-term goal was to implement a shared digital preservation service that would fill gaps in existing digital preservation efforts. Findings Beyond the cost savings gained by sharing a digital preservation service, the members of DPWG benefitted from shared knowledge and expertise gained during the partnership. The group also functioned as a sounding board as each institution built its digital preservation program, and it became a system of support when challenges arose. Practical/implications This paper proposes a five-point plan for creating digital preservation partnerships: cultivate a foundation of knowledge and identify a shared vision; assess the current digital preservation landscape at each institution; advocate for the value of digital preservation activities; implement shared digital preservation services; and sustain group activities and establish structures for ongoing support. Originality/value The activities of DPWG provide a model for institutions seeking to collaborate to meet digital preservation challenges. This paper shows that by implementing a structured plan, institutions can build and sustain digital preservation partnerships, thus positioning themselves to achieve digital preservation success.

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Digital File Formats for Digital Preservation

Digital Curation ◽

10.4018/978-1-5225-6921-3.ch010 ◽

2018 ◽

pp. 218-233

Author(s):

Mayank Yuvaraj

Keyword(s):

Digital Libraries ◽

Digital Preservation ◽

Institutional Repository ◽

File Format ◽

Institutional Repositories ◽

File Formats ◽

Digital File ◽

The Common ◽

Common Understanding

During the course of planning an institutional repository, digital library collections or digital preservation service it is inevitable to draft file format policies in order to ensure long term digital preservation, its accessibility and compatibility. Sincere efforts have been made to encourage the adoption of standard formats yet the digital preservation policies vary from library to library. The present paper is based against this background to present the digital preservation community with a common understanding of the common file formats used in the digital libraries or institutional repositories. The paper discusses both open and proprietary file formats for several media.

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Digital Preservation Challenges, Infrastructures and Evaluations

Digital Rights Management ◽

10.4018/978-1-4666-2136-7.ch005 ◽

2013 ◽

pp. 74-86

Author(s):

David Giaretta

Keyword(s):

Information Structure ◽

Reference Model ◽

Digital Rights Management ◽

Digital Preservation ◽

Science Data ◽

Data Infrastructure ◽

Loosely Coupled ◽

Digital Objects ◽

Historical Resources

To preserve digitally encoded information over a long term following the OAIS Reference Model requires that the information remains accessible, understandable and usable by a specified Designated Community. These are significant challenges for repositories. It will be argued that infrastructure which is needed to support this preservation must be seen in the context of the broader science data infrastructure which international and national funders seek to put in place. Moreover aspects of the preservation components of this infrastructure must themselves be preservable, resulting in a recursive system which must also be highly adaptable, loosely coupled and asynchronous. Even more difficult is to be able to judge whether any proposal is actually likely to be effective. From the earliest discussions of concerns about the preservability of digital objects there have been calls for some way of judging the quality of digital repositories. In this chapter several interrelated efforts which contribute to solutions for these issues will be outlined. Evidence about the challenges which must be overcome and the consistency of demands across nations, disciplines and organisations will be presented, based on extensive surveys which have been carried out by the PARSE.Insight project (http://www.parse-insight.eu). The key points about the revision of the OAIS Reference Model which is underway will be provided; OAIS provides many of the key concepts which underpin the efforts to judge solutions. In the past few years the Trustworthy Repositories Audit and Certification: Criteria and Checklist (TRAC) document has been produced, as well as a number of related checklists. These efforts provide the background of the international effort (the RAC Working Group http://wiki.digitalrepositoryauditandcertification.org) to produce a full ISO standard on which an accreditation and certification process can be built. If successful this standard and associated processes will allow funders to have an independent evaluation of the effectiveness of the archives they support and data producers to have a basis for deciding which repository to entrust with their valuable data. It could shape the digital preservation market. The CASPAR project (http://www.casparpreserves.eu) is an EU part funded project with total spend of 16MEuros which is trying to faithfully implement almost all aspects of the OAIS Reference Model in particular the Information Model. The latter involves tools for capturing all types of Representation Information (Structure, Semantics and all Other types), and tools for defining the Designated Community. This chapter will describe implementations of tools and infrastructure components to support repositories in their task of long term preservation of digital resources, including the capture and preservation of digital rights management and evidence of authenticity associated with digital objects. In order to justify their existence, most repositories must also support contemporaneous use of contemporary as well as “historical” resources; the authors will show how the same techniques can support both, and hence link to the fuller science data infrastructure.

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Digital Preservation

10.4018/978-1-7998-9094-2.ch023 ◽

2022 ◽

pp. 352-368

Author(s):

Cahyo Trianggoro ◽

Abdurrakhman Prasetyadi

Keyword(s):

Research Group ◽

Digital Preservation ◽

Research Data ◽

Digital Collections ◽

Previous Period ◽

Data Preservation ◽

The Core ◽

Digital Format ◽

New Challenges

In recent decades, libraries, archives, and museums have created digital collections that comprise millions of objects to provide long-term access to them. One of the core preservation activities deals with the evaluation of appropriate formats used for encoding digital content. The development of science has entered the 4th paradigm, where data has become much more intensive than in the previous period. This situation raises new challenges in managing research data, especially related to data preservation in digital format, which allows research data to be utilized for the long term. The development of science in the 4th paradigm allows researchers to collaborate with and reuse research datasets produced by a research group. To take advantage of each other's data, there is a principle that must be understood together, namely the FAIR principle, an acronym for findable, accessible, interoperable, and reusable.

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Investigating the Needs, Capabilities and Decision Making Mechanisms in Digital Preservation

Information Resources Management Journal ◽

10.4018/irmj.2013070102 ◽

2013 ◽

Vol 26 (3) ◽

pp. 17-39

Author(s):

Daniel Burda ◽

Frank Teuteberg

Keyword(s):

Decision Making ◽

Effective Means ◽

Digital Preservation ◽

Digital Information ◽

Processing Theory ◽

Organizational Information ◽

Multiple Case ◽

Soft And Hardware

Firms are required to consciously retain information in an effort to ensure compliance with legal and business needs. However, sustained accessibility to digital information cannot be taken for granted as it is threatened by expeditiously changing technologies associated with the risk of obsolete soft- and hardware. As part of an effort to ensure long-term access to digital information, digital preservation (DP) provides effective means. But still little is known about DP in firms. In this study the authors aim to provide insights into a firm’s DP needs, capabilities and decision making mechanisms by conducting a multiple case study through the lens of organizational information processing theory. The results indicate that a lack of decision making procedures and responsibilities impedes the alignment between DP needs and capabilities, which seems to foster a culture of information hoarding. Based on the authors’ empirical insights about DP in firms they derive an explanatory model and provide five managerial recommendations.

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