scholarly journals Records Information Management Practices: A Study on a Faith Based University

2017 ◽  
Vol 5 (11) ◽  
pp. 87-102
Author(s):  
Angela Ewhonne Nwaomah
Keyword(s):  
Information Management ◽  
Management Practices ◽  
Records Management ◽  
University Management ◽  
Management Effectiveness ◽  
Service Training ◽  
Academic Records ◽  
The University ◽  
Pie Chart ◽  
Structured Questionnaire

Records information management is regarded as one of the pillars of any organization because organization’s activities are based on access to information contained in records. This article evaluates the practice of effective records management in Valley View University in Ghana. The targeted population for the research was centered on employees who handle students’ academic records in Valley View University. The university has a total of thirty- two (32) personnel who deals with students records on a daily bases. A simple random technique was used to select a sample size of 25 records officers. Data was collected with a self-structured questionnaire. A total of 24 copies of the questionnaire were validly completed and returned making it 96% return rate. Percentage frequency tables and simple pie chart and bar graph were used to present the data from the field. The key findings of the study revealed that there is a positive level (64%) of effective students’ records management practices in the university. The study also revealed that only 43.75 percentage of the records officers have professional qualifications and in-service training relating to information and records management. There were some challenges that hinders the records managers from an excellent achievement of records management effectiveness. The paper concluded with some recommendations that will help the university management and the records officers deal with those challenges.

scholarly journals RECORDS MANAGEMENT PRACTICES IN GHANAIAN TERTIARY INSTITUTIONS: A CASE STUDY OF GHANA TECHNOLOGY UNIVERSITY COLLEGE

2021 ◽  
Vol 7 (2) ◽  
pp. 461-472
Author(s):  
S. Ameyaw ◽  
A. Frempong-Kore
Keyword(s):  
Management Practices ◽  
Records Management ◽  
Student Records ◽  
Tertiary Institutions ◽  
Face To Face ◽  
University College ◽  
Data Collection Instrument ◽  
The Face ◽  
Admission Office ◽  
The University

This study was conducted to ascertain records management practices at the Ghana Communications Technology University (formerly Ghana Technology University College) a mid-sized Ghanaian public university located in Accra. All the staff at the Admissions and Records departments participated in the study. This comprised two (2) heads of department and seven (7) senior staff from both departments. The face-to-face interviews were employed as a data collection instrument for this study. The findings indicated that the University has neither a policy to regulate the management of students' records nor a professional archivist to manage records. However, the head of the Records office was given a three-day training on the assumption of office. It was revealed that the head of admissions, as well as all the staff of the two departments, had never been given any training. There were some challenges impeding records management in the Admissions and Records offices– among them are; lack of adequate staff, inadequate storage equipment, lack of periodic training, lack of policy to guide records management and inability of students to furnish the Admission office with the needed information. It was recommended that the University should employ a professional archivist to manage student records, provide adequate storage facilities, organise periodic training for staff as well promulgate a policy to guide records management in the Admissions and Records offices. Keywords: Accra Campus, Records, Management, Practices, Ghana Communication Technology University

Blockchain Technology for Records Management in Botswana and Zimbabwe

2021 ◽  
pp. 42-67
Author(s):  
Olefhile Mosweu ◽  
Forget Chaterera-Zambuko
Keyword(s):  
Technology Acceptance ◽  
Information Management ◽  
Management Practices ◽  
Industrial Revolution ◽  
New Technologies ◽  
Records Management ◽  
Disruptive Technologies ◽  
Blockchain Technology ◽  
Long Time ◽  
Acceptance Model

The fourth industrial revolution (4IR) has ushered in several emerging and disruptive technologies. Southern Africa's records management practices have for a long time been reported to lag behind in embracing new technologies. Several studies have revealed lack of requisite skills to manage electronic records while others still lament the un-procedural management of paper records. The intention of this chapter is, therefore, to initiate a discourse that challenges information management practitioners to embrace disruptive technologies lest they themselves get disrupted. There are several emerging technologies, but this chapter focuses on blockchain technology and its possible benefits for records management. Guided by the technology acceptance model, the study established that archivists and records managers in Botswana and Zimbabwe would adopt blockchain if it is easy to use and useful for records management. The chapter ends by proposing a model for the adoption of blockchain technology for records management.

scholarly journals Personal Information Management Practices and Behaviors of Social Sciences’ Students

2016 ◽  
Vol 18 (1) ◽  
pp. 12-24 ◽  
Author(s):  
Kanwal Ameen
Keyword(s):  
Social Sciences ◽  
Information Management ◽  
Quantitative Research ◽  
Management Practices ◽  
Personal Information ◽  
Online Information ◽  
Personal Information Management ◽  
Technology Infrastructure ◽  
Google Docs ◽  
The University

This study reports the personal information management (PIM) behavior of university students under the backdrop of development of information and digital technology infrastructure in Pakistan. The PIM field has been explored through various perspectives in the developed world, but hardly any studies from the developing countries, specifically from the South Asian Region were found. The present, first study from Pakistan , adopted quantitative research design based on a pretested questionnaire to collect data from a sample of 221 students of master programs who were studying in their final semesters in five social sciences disciplines under Faculty of Economics and Management Sciences at the University of the Punjab (PU), Pakistan. The key findings revealed that most frequently used tools for relocating information once found are downloads on personal computers, self-created digital document (e.g. MSWord, Excel, Google Docs, etc.), URLs and hyperlinks. URLs are the most commonly used elements to save online information for future use. The revelation of their practices establishes that they need appropriate training regarding their personal information management.

Organizational Spirituality and People Management Practices of Selected Banks in Batangas City: Basis of Proposed Measures Towards Management Effectiveness

2012 ◽  
Vol 2 (1) ◽  
Author(s):  
Esmenia R. Javier
Keyword(s):  
Best Practices ◽  
Leadership Style ◽  
Management Practices ◽  
Management Effectiveness ◽  
Business Goals ◽  
Bank Managers ◽  
Organizational Spirituality ◽  
Effectiveness Assessment ◽  
Spirituality Assessment ◽  
Structured Questionnaire

This study investigated the level of organizational spirituality and people management practices in selected banks in Batangas City. It also looked into the significant differences between the responses of managers and their subordinates on the level of organizational spirituality and people management practices. This paper also investigated the extent of association between the constructs organizational spirituality and people management practices. The study used a self – structured questionnaire that focused on the ten best people management practices. It also used the Organizational Spirituality Assessment (Sanders, 2003) to describe the level of organizational spirituality of managers in selected banks. Results revealed that there are excellent practices of organizational spirituality among the bank managers and their subordinates reflecting a leadership style that enhances positive behavior of people towards business goals, and in the process, they earn the trust and respect of their customers. Bank managers have very good to excellent implementation of best practices on people management that develop the people’s skills, knowledge and attributes to improve the performance of their organizations. Another finding of this study is that the managers’ implementation of the best practices on people management is not in any way influenced by their level of spirituality.   Keywords - Organization, Spirituality, people management, management effectiveness, assessment

scholarly journals Implementasi paradigma integrasi-interkoneksi dalam studi manajemen sumber daya manusia

2019 ◽  
Vol 9 (1) ◽  
pp. 7
Author(s):  
Achmad Muhammad ◽  
Ruspita Rani Pertiwi
Keyword(s):  
Management Practices ◽  
Secondary Data ◽  
Primary Data ◽  
University Management ◽  
Job Descriptions ◽  
Study Program ◽  
Teaching And Research ◽  
Management Area ◽  
Faculty Leader ◽  
The University

This research conducted in August-September 2005 under supervision by Lembaga Penelitian UIN Sunan Kalijaga. The main objective was to accelerate the transformation of IAIN to UIN Sunan Kalijaga in the management area. Why management? Because although successful universities are successful primarily because of their teaching and research not because of their management, good management can over time provide the conditions in which teaching and research can flourish, just as, more usually, poor management can undermine teaching and research and precipitate institutional decline. Lecturer as the main actor of teaching and research in universities has a unique characteristic compared to any kind of human resources. Its job descriptions range from serve college student by teaching, serve the scientific world by writing and research, serve institutions by administrative work, to another kind of job descriptions as a social worker who has to serve and develop the community. With those kinds of characteristics, the university has to design special human resource management, we called it Talent Management. A combination of the direct and indirect interview was used to collect primary data. Populations for this research were university and faculty leader or manager who have the authority to design policy about the lecturer. Samples were taken by using proportional consideration: university management consists of the rector and deputy rector II and faculty management consist of the dean of Dakwah, Syari'ah, and Adab and four chiefs of the study program. This research also conducted observations in daily lecturer management practices. Secondary data were compiled from the university’s document, homepages, and faculty’s document. 

scholarly journals Implications of Poor Management of Students’ Academic Records in Nigerian Universities

2020 ◽  
Vol 11 (3) ◽  
pp. 31-40
Author(s):  
Shehu Umar Mabera
Keyword(s):  
Single Case ◽  
Sampling Technique ◽  
Simple Random Sampling ◽  
Record Management ◽  
Records Management ◽  
Academic Records ◽  
The University ◽  
Academic Record ◽  
Poor Management

This study assessed students’ perceived implications of poor management of students’ academic records in Nigerian universities. The study followed the single case study and was conducted at the Usmanu Danfodiyo University, Sokoto (UDUS). The population of the study comprised of 5905 final year students from eleven faculties of the University in 2018/2019 session. Data was collected by means of a questionnaire. Simple random sampling technique was used to select 361respondents. 320 representing 85% responded. The data collected were analysed using mean and standard deviation to find answers to the research questions. From the analyses it was established that delays in decision making, in graduating students, as well as loosing opportunities by the students were identified as part of the implications of poor management of the students’ academic records. The managements of the UDUS should consider the findings of the study and address these malaises for proper record management and the associated benefits. Keywords: Students’ Records, Academic Record, Poor Records Management, University

scholarly journals Factors Responsible for Cohabitation among Youth as Perceived by Students of the University of Ilorin, Nigeria

2021 ◽  
Vol 13 (2) ◽  
pp. 44-63
Author(s):  
Olushola A. Iyekolo
Keyword(s):  
Target Population ◽  
Survey Method ◽  
University Management ◽  
Significant Difference ◽  
The Common ◽  
The Government ◽  
The University ◽  
Descriptive Survey ◽  
Reading Study ◽  
Structured Questionnaire

Cohabitation is an intimate sexual union between two unmarried partners who share the same living quarter for a sustained period of time. This study investigated factors responsible for cohabitation among youths as perceived by students of University of Ilorin. The research design that was adopted for the study is the descriptive survey method. The population for this study comprises all of the 44,566 undergraduates at the University of Ilorin, while the target population for the study comprises 24,935 students of the Faculties of Arts; a total of two hundred (200) students constitutes the sample of this study. The instrument used for collection of the relevant data for this study was a 20-item structured questionnaire entitled “Factors Responsible for Cohabitation among Youths”. The instrument was validated with a reliability coefficient of 0.85 after a test re-test using PPMC at 0.05 alpha level. The findings of this study revealed that: reducing the occurrence of loneliness, improving the academic performance of the cohabitants, it is morally acceptable, it encourages peer reading/study, and it goes against the spiritual principle of purity, among others, are the common factors responsible for cohabitation. Also, there is a significant difference in the factors responsible for cohabitation among youths as perceived by the students of the University of Ilorin on the basis of their faculty, gender, and level. There is no significant difference in the factors responsible for cohabitation among youths as perceived by the students of the University of Ilorin on the basis of their age bracket. Based on the findings of this study, it was recommended that there should be a regular campaign regarding the benefits and dangers associated with students’ cohabitation, the Government should support the university management in providing sufficient accommodations for students, students should switch to cohabitation when they don’t have any other option and they should not abuse it, and parents should make sure that they are monitoring the activities of their children to avoid the danger of cohabitation.

scholarly journals A case study of records management practices in historic motor sport

2016 ◽  
Vol 26 (3) ◽  
pp. 314-336 ◽  
Author(s):  
Pauline Joseph
Keyword(s):  
Information Management ◽  
Best Practice ◽  
Management Practices ◽  
Records Management ◽  
Community Based ◽  
Significant Information ◽  
Content Type ◽  
Motor Sport ◽  
Community Archives

Purpose This paper aims to report on empirical research that investigated the records management practices of two motor sport community-based organisations in Australia. Design/methodology/approach This multi-method case study was conducted on the regulator of motor sport, the Confederation of Australian Motor Sport Ltd (CAMS) and one affiliated historic car club, the Vintage Sports Car Club (VSCC), in Western Australia. Data were gathered using an online audit tool and by interviewing selected stakeholders in these organisations about their organisation’s records management practices. Findings The findings confirm that these organisations experience significant information management challenges, including difficulty in capturing, organising, managing, searching, accessing and preserving their records and archives. Hence, highlighting their inability to manage records advocated in the best practice Standard ISO 15489. It reveals the assumption of records management roles by unskilled members of the group. It emphasises that community-based organisations require assistance in managing their information management assets. Research limitations/implications This research focused on the historic car clubs; hence, it did not include other Australian car clubs in motor sport. Although four historical car clubs, one in each Australian state, were invited to participate, only the VSCC participated. This reduced the sample size to only one CAMS-affiliated historical car club in the study. Hence, further research is required to investigate the records management practices of other CAMS affiliated car clubs in all race disciplines and to confirm whether they experienced similar information management challenges. Comments from key informants in this project indicated that this is likely the case. Practical implications The research highlights risks to the motor sport community’s records and archives. It signals that without leadership by the sport’s governing body, current records and community archives of CAMS and its affiliated car clubs are in danger of being inaccessible, hence lost. Social implications The research highlights the risks in preserving the continuing memory of records and archives in leisure-based community organisations and showcases the threats in preserving its cultural identity and history. Originality/value It is the first study examining records management practices in the serious leisure sector using the motor sport community.

Prospects and constraints of the University of Cape Coast satellite libraries

2017 ◽  
Vol 30 (2) ◽  
pp. 120-131
Author(s):  
Christopher Kwame Filson ◽  
Gladys Ewurama Edumadze
Keyword(s):  
Information Resources ◽  
Cape Coast ◽  
Content Type ◽  
Developmental Issues ◽  
State Management ◽  
The Status ◽  
Service Training ◽  
Parent Institution ◽  
The University ◽  
Structured Questionnaire

Purpose The purpose of this study is to find out the prospects and the factors which militate against the smooth operations of the University of Cape Coast satellite libraries. Design/methodology/approach A well-structured questionnaire was used to solicit data from all the staff of the 31 satellite libraries on the Campus of the University of Cape Coast. To ensure reliable findings, the survey approach was used. The first part of the questionnaire looked at the status of staff of the satellite libraries. The second part dealt with the information resources of the libraries, services provided by the libraries and staff developmental issues, while the last part solicited information on the challenges of these libraries. The quantitative data obtained mainly from the questionnaire were analysed using Statistical Package for Social Sciences (SPSS). Findings Some of the major findings are as follows: staff of the satellite libraries have the opportunity to upgrade themselves academically; the Main Library organised a series of in-service training for the staff of the satellite libraries; majority of the staff of the satellite libraries were non-professional and inadequate; and the majority of the satellite libraries were ill equipped, lack of simple working materials like accession registers and stamps, and lack of recognition of library staff by administrators, lecturers and students. Research limitations/implications The major components of a library are the building, staff and information resources; however, the study was limited to the staff and information resources, but excludes the building in which the libraries were housed. Practical implications Functional satellite libraries are required to support the activities of the main libraries. Social implications Satellite libraries are to support the main library to achieve its vision and mission; hence, their ineffectiveness affects the parent institution. Originality/value Satellite libraries support the main libraries in accomplishing their vision and mission, but it can be noted that much has been written on the main libraries, and is it high time the state, management and challenges of satellite libraries were exposed.

A Research of Information Management System Based on Data Mining

2014 ◽  
Vol 513-517 ◽  
pp. 616-619 ◽  
Author(s):  
Ji Kun Wang ◽  
Xing Zhi Hu ◽  
Xue Zhe Li ◽  
Fei Ji Ding
Keyword(s):  
Data Mining ◽  
Information Management ◽  
Management System ◽  
Information Management System ◽  
University Management ◽  
Practical Applications ◽  
Reference Information ◽  
Information Management Systems ◽  
The University ◽  
Guidance Information

As it's known to all, taking full advantage of useful information in university information management systems can improve the quality and efficiency of university management. With the aim at the characteristic of the information management system, this paper proposes practical applications of the Data Mining in university information management by analyzing the process, main workload and main technical methods of data mining. And finally, we provide some guidance information and reference information for the university management staffs to help them accomplish the university management quickly and efficiently.

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