Assessing the durability of formats in a digital preservation environment

2005 ◽  
Vol 21 (1) ◽  
pp. 61-81 ◽  
Author(s):  
Andreas Stanescu
Keyword(s):  
Risk Factors ◽  
Digital Libraries ◽  
Digital Preservation ◽  
Digital Collections ◽  
Content Type ◽  
Institutional Repositories ◽  
Digital Format ◽  
Inform Method ◽  
Migration Strategies ◽  
Digital Formats

PurposeTo describe INFORM, a new methodology for investigating and measuring the risk factors of digital formats and providing guidelines for preservation action plans.Design/methodology/approachConstruction of a model which aims to discover specific threats to preservation and measure their possible impact on preservation decisions. The methodology defines: risk categories of digital formats and their dependencies; risk factors for each category; scales to measure probability of occurrence and impact; and methods to collect, report and interpret the results.FindingsWhile individuals are biased and subjective in their aversion to risk, collating the assessments of many individuals should generate group‐consensus or group‐averaged objective results. Hence, preservation plans can be based on objective analysis of risk trends instead of individuals’ opinions developed in the relative isolation of their institutions. The methodology takes into consideration individuals’ aversion to risk, therefore refraining from imposing specific courses of action, but simply making suggestions of possible actions.Research limitations/implicationsA comprehensive approach to the format assessment must also consider, in addition to the risk factors, two other considerations, reflecting the quality of the digital format specification: significant properties of the format under consideration; the features of the format as defined in the format specification. These two aspects will be defined at a later time.Practical implicationsDigital archives, institutional repositories and digital libraries can take advantage of the measurements offered by the INFORM method to select digital formats most apt for long‐term viability. Moreover, by repeating the process, involved parties can detect changes in the threat model over time, to which digital collections managers can act accordingly.Originality/valueRisk management has been previously used to detect the potential of loss of web resources and has been inspirational to this author. However, this method is the first to use risk factors to measure digital preservation viability of digital formats. The results of the measurements described here can be used by: content creators and publishers, to suggest best formats to use; content curators, to restrict what is collected; content managers, to know in advance how difficult to handle a certain collection may be; and preservation planners, to define and implement preservation plans, in the form of either, migration strategies or short‐term emulation solutions.

The story so far-digital preservation in institutional repositories

2019 ◽  
Vol 35 (2) ◽  
pp. 80-96 ◽  
Author(s):  
Emmanuel Adjei ◽  
Monica Mensah ◽  
Eric Amponsah Amoaful
Keyword(s):  
Staff Development ◽  
Academic Libraries ◽  
Qualitative Data ◽  
Digital Preservation ◽  
Digital Collections ◽  
Content Type ◽  
Institutional Repositories ◽  
Adequate Funding ◽  
Long Term Preservation

PurposeThe purpose of this study is to examine the standards, strategies, support and challenges of digital preservation in institutional repositories in academic libraries in Ghana.Design/methodology/approachThe research was qualitative. Data used for analysis were drawn from interviews with respondents selected purposively from eight Ghanaian academic libraries.FindingsA key finding of the study was that although the academic libraries had operational directions for digital preservation activities in the institutional repositories, available standards and practices for ensuring long-term preservation seem to be unsuitable.Research limitations/implicationsRecommendations based on findings included development of comprehensive digital preservation policies to provide mandate and direction to preservation of the libraries digital collections, development of disaster plans, adequate funding, staff development and support from management.Originality/valueThe study has demonstrated the need for academic libraries in Ghana to have and develop good digital preservation standards for sustaining the institutional repositories to help in realizing its benefits.

Archivematica outside the box

2017 ◽  
Vol 33 (2) ◽  
pp. 117-127 ◽  
Author(s):  
Shaun Trujillo ◽  
Meghan Bergin ◽  
Margaret Jessup ◽  
Johanna Radding ◽  
Sarah Walden McGowan
Keyword(s):  
Information Science ◽  
Digital Preservation ◽  
Pilot Project ◽  
Library And Information Science ◽  
Science Literature ◽  
Digital Collections ◽  
Content Type ◽  
Institutional Repositories ◽  
Resource Limitations ◽  
Experimental Process

Purpose This work aims to provide a report on adopting a consortial model of collaboration toward understanding digital preservation practice. Design/methodology/approach This work provides a case study detailing the work and outcomes of a digital preservation pilot project undertaken by the Five College Libraries between 2014 and 2015. Findings Digital preservation is a broad endeavor and rapidly developing facet of digital collections and institutional repositories; yet, it is often an area that is not fully understood or implemented by many libraries and archives, largely because institutions lack the necessary resources to do it alone. Working across institutional lines provides a possible solution to overcoming resource limitations and general challenges for pursuing robust digital preservation programs. Research limitations/implications Findings reported in this work are based on a limited-scope pilot project. Several questions laid out during the pilot remain unanswered at its close. Originality/value This paper provides insight into an experimental process rarely reported in library and information science literature. The goal of the paper is to provide a reference point for institutions pursuing a consortial approach to the challenges of applied digital preservation practice.

Building digital collections in a public university library in Ghana: priority-setting and user needs assessment

2014 ◽  
Vol 33 (2) ◽  
pp. 38-45 ◽  
Author(s):  
Nesba Yaa Anima Adzobu
Keyword(s):  
Needs Assessment ◽  
Digital Library ◽  
Priority Setting ◽  
Digital Libraries ◽  
Academic Library ◽  
User Needs ◽  
Digital Collections ◽  
Content Type ◽  
User Communities ◽  
Library User

Purpose – Although user needs assessment is an intrinsic element of service quality delivery in digital libraries (DLs), not much has been written on this topic in the context of African universities. This is understandable as academic digital libraries in Africa are rather nascent. Even so, the most frequently-used needs assessment methods do not directly involve the users. This study aims to assess priority setting by academic library administrators and the needs of patrons of digital collections of a public university library in Ghana. Design/methodology/approach – Analysis of official university documents and interviews with digital library patrons at the University of Cape Coast (UCC) in Ghana were carried out between September, 2011 and January, 2012. Five research questions were asked: what are the current conditions of the UCC digital library project, the user communities and their needs, what are the priorities set by the university administrators and library leaders at the UCC and the state of technological readiness in place and what are needed by the UCCDL. Also, what is the extent of collaboration by interested parties in the UCCDL? Findings – Three general digital library user communities were identified, that is, UCCDL staff- this community was composed of experts in both digital library systems and content, characterized as heavy users of the existing systems, as knowledgeable about articulated (formalized) user needs, and able to devote short (usually less than two hours) amounts of time to individual's needs. Next, are scholars and other visitors to the UCCDL – this community was characterized as having high levels of domain expertise and knowledge of library systems. They are also able to devote large but specific amounts of time (days or weeks) to their individual information needs. Visitors/Prospective users- this community was characterized as having varied levels of domain expertise and low levels of library systems knowledge. They are able to devote only short periods of time to their information needs or explorations. These user communities are influenced by diverse preferences, experiences, and knowledge structures. Practical implications – Academic libraries are increasingly advocating local user studies as a way to provide the digital library services that are relevant to the culture and user population of the academic institution. Replicating digital library user studies at the local level can provide information for improving existing services or developing new ones. Originality/value – In African public universities, there is little earlier research on digital library user needs assessments or DL priority-setting by academic library administrators.

scholarly journals The university e-libraries: The foreign experience

2019 ◽  
pp. 77-89
Author(s):  
D. Gribkov
Keyword(s):  
Digital Libraries ◽  
Digital Collections ◽  
Knowledge Database ◽  
Foreign Experience ◽  
University Of Technology ◽  
Information Center ◽  
Service Oriented ◽  
Digital Formats ◽  
The University ◽  
Quality Policy

The experience of foreign digital libraries of the universities of Marburg (Germany), Chalmers (Sweden) and Graz (Austria) is discussed. The structure of the libraries being reviewed comprises six key elements of DELOS conceptual model, i. e. content, users, functionality, quality, policy, and architecture. The Marburg University Library cooperates with many German libraries and possesses vast collections and resources of various types, both it owns and shares with other libraries. The e-library of Chalmers University of Technology is based on the service-oriented Central Knowledge Database comprising paper and digital collections of full texts and metadata being administered with data import-export applications on the Discovery platform. The Graz Library is the bibliographic and information center; it supports scientific research and learning with literature in printed and digital formats, and preserves the cultural heritage in natural sciences and technology. Based on the review of the mentioned digital libraries, the author concludes that Russian libraries must study the foreign experience to develop the model of an inter-university digital library.

Digital File Formats for Digital Preservation

2018 ◽  
pp. 218-233
Author(s):  
Mayank Yuvaraj
Keyword(s):  
Digital Libraries ◽  
Digital Preservation ◽  
Institutional Repository ◽  
File Format ◽  
Institutional Repositories ◽  
File Formats ◽  
Digital File ◽  
The Common ◽  
Common Understanding

During the course of planning an institutional repository, digital library collections or digital preservation service it is inevitable to draft file format policies in order to ensure long term digital preservation, its accessibility and compatibility. Sincere efforts have been made to encourage the adoption of standard formats yet the digital preservation policies vary from library to library. The present paper is based against this background to present the digital preservation community with a common understanding of the common file formats used in the digital libraries or institutional repositories. The paper discusses both open and proprietary file formats for several media.

Digital Preservation

2022 ◽  
pp. 352-368
Author(s):  
Cahyo Trianggoro ◽  
Abdurrakhman Prasetyadi
Keyword(s):  
Research Group ◽  
Digital Preservation ◽  
Research Data ◽  
Digital Collections ◽  
Previous Period ◽  
Data Preservation ◽  
The Core ◽  
Digital Format ◽  
New Challenges

In recent decades, libraries, archives, and museums have created digital collections that comprise millions of objects to provide long-term access to them. One of the core preservation activities deals with the evaluation of appropriate formats used for encoding digital content. The development of science has entered the 4th paradigm, where data has become much more intensive than in the previous period. This situation raises new challenges in managing research data, especially related to data preservation in digital format, which allows research data to be utilized for the long term. The development of science in the 4th paradigm allows researchers to collaborate with and reuse research datasets produced by a research group. To take advantage of each other's data, there is a principle that must be understood together, namely the FAIR principle, an acronym for findable, accessible, interoperable, and reusable.

Conceptions of digital libraries: an African perspective

2020 ◽  
Vol 36 (3) ◽  
pp. 231-247
Author(s):  
Christopher M. Owusu-Ansah
Keyword(s):  
Digital Library ◽  
Digital Libraries ◽  
Communication Technologies ◽  
Information Communication ◽  
African Countries ◽  
Content Type ◽  
Institutional Repositories ◽  
Development Agenda ◽  
Global Digital Divide ◽  
Library Development

Purpose The purpose of this paper was to explore African conceptions of digital libraries from the perspective of the historical literature. This paper argues that the concept of digital libraries is a western creation and that there was a need for developing societies to develop their own conceptions to guide their own digital library development agenda. Design/methodology/approach The paper is based on a literature review. The paper makes use of publicly-available literature on the theme of digital libraries from both the Western and African perspectives. The search terms used were “digital libraries”, “Africa digital libraries”, “electronic libraries”, “information communication technologies/libraries” and “institutional repositories”. A total of 89 publications were examined for this purpose. Findings The analysis revealed that most of the initial digital library initiatives in Africa emanated from the west with African countries benefiting from international initiatives to expand access to information resources to bridge the global digital divide. However, due to a number of contextual challenges such as lack of sustainable funding and inadequate capacity and strategy, the development of digital libraries was hampered. Thus, even though digital libraries enjoy considerable goodwill, there remain negative conceptions of digital libraries in Africa. Practical implications Information institutions in African countries must evolve a unified conception of digital libraries as this would largely drive the direction of digital library development towards achieving the developmental goals of the continent. Originality/value The study applies the attributes of innovation to explain contextual factors shaping African conceptions of digital libraries.

Finding access and digital preservation solutions for a digitized oral history project

2017 ◽  
Vol 33 (2) ◽  
pp. 88-99 ◽  
Author(s):  
Krystyna K. Matusiak ◽  
Allison Tyler ◽  
Catherine Newton ◽  
Padma Polepeddi
Keyword(s):  
Open Access ◽  
Oral History ◽  
Public Library ◽  
Digital Preservation ◽  
Content Management ◽  
Jefferson County ◽  
Digital Collections ◽  
Content Type ◽  
Preservation Solutions

Purpose The purpose of this paper is to examine affordable access and digital preservation solutions for digital collections developed by under-resourced small- and mid-sized cultural heritage organizations. Design/methodology/approach The paper presents a case study of Jeffco Stories, a collection of digitized oral histories created by the Jefferson County Public Library in Colorado. Findings This paper describes how the Jefferson County Public Library undertook a migration project of its oral history digital collection into an open-access platform, Omeka, and selected DuraCloud as a hosted digital preservation service. Research limitations/implications As a case study, this paper is limited to one institution’s experience with selecting access and digital preservation solutions. Practical/implications This paper is relevant to librarians and archivists who are exploring access and preservation solutions for digital collections and to those who are considering migrating to open-access content management systems and cloud-based digital preservation solutions. Originality/value This paper presents a case of a public library and the challenges in finding affordable access and digital preservation solutions for small digital collections.

Documentation in a community informatics project

2019 ◽  
Vol 76 (2) ◽  
pp. 552-570 ◽  
Author(s):  
Viviane Frings-Hessami ◽  
Anindita Sarker ◽  
Gillian Oliver ◽  
Misita Anwar
Keyword(s):  
Design Methodology ◽  
Community Informatics ◽  
Group Discussions ◽  
Content Type ◽  
Rural Bangladesh ◽  
Digital Format ◽  
Digital Formats ◽  
Village Women ◽  
The Village ◽  
Practical Implications

Purpose The purpose of this paper is to discuss the creation and sharing of information by Bangladeshi women participants in a community informatics project and to assess to what extent the information provided to them meets their short and longer-term needs. Design/methodology/approach The analysis is based on data collected during a workshop with village women in Dhaka and focus group discussions in rural Bangladesh in March and April 2019. The information continuum model is used as a framework to analyse the data. Findings The study shows that the women document their learning and share it with their families and communities and that they are very conscious of the importance of keeping analogue back-ups of the information provided to them in digital format. They use notebooks to write down information that they find useful and they copy information provided to them on brown paper sheets hung in the village community houses. Practical implications This paper raises questions about how information is communicated to village women, organised and integrated in a community informatics project, and more generally about the suitability and sustainability of providing information in digital formats in a developing country. Originality/value The paper shows how village women participants in a community informatics project in Bangladesh took the initiative to create and preserve the information that was useful to them in analogue formats to remedy the limitations of the digital formats and to keep the information accessible in the longer term.

Adoption of DSpace by Indian libraries

2016 ◽  
Vol 50 (2) ◽  
pp. 175-183 ◽  
Author(s):  
Surendran Cherukodan ◽  
Humayoon Kabir S
Keyword(s):  
Digital Libraries ◽  
Public Libraries ◽  
Online Discussion ◽  
The Internet ◽  
Discussion Forums ◽  
Web Based ◽  
Content Type ◽  
Institutional Repositories ◽  
Online Discussion Forums ◽  
Google Search

Purpose – India occupies second position among the countries that have adopted DSpace open source software for institutional repositories (IRs)/digital libraries (DLs). The purpose of this paper is to examine the reasons for DSpace being preferred over other software. It inspects various instances of Indian web-based DSpace systems including the nature and growth of collection, the geographical distribution of DSpace systems and the types of institutions that adopt and maintain DSpace. Design/methodology/approach – Data were collected from the official website of DSpace, Google search and from online discussion forums during July 2013 to January 2014. The 132 Indian DSpace links provided in the official DSpace website were examined. Further search was carried out on Google to identify Indian IRs and DLs that are not listed by the official website. A list of Indian DSpace websites prepared by the authors was sent to the online discussion forums for further updating. An online directory of Indian DSpace websites was created using WordPress which provided for the adding of comments. The study is limited to the web-based DSpace IRs and DLs in India. Findings – The majority of the Indian IRs and DLs listed on the official website of DSpace are not visible on the internet. Many links lead to institution websites, commercial websites and personal pages of authors. Out of 132 DSpace links, only 55 are visible on the internet to search and use. Indian libraries prefer DSpace over EPrints, Fedora and Greenstone. Many institutions could not maintain continuity of their DSpace systems in the online environment. Institutions having more funding are maintaining web-based DSpace systems. The size, economic conditions, rate of literacy and number of universities in an Indian state do not influence the maintenance of digital systems. Academic institutions involving universities, technical institutions and colleges lead in the adoption and maintenance of web-based DSpace in India. Private universities and colleges have adopted DSpace for IR/DL. Public libraries constitute a minimum percentage of web-based DSpace instances. Indian courts and Parliament have adopted DSpace. Shodhganga, the Indian ETD project, is running on DSpace. Originality/value – This is the first paper examining the adoption of DSpace by Indian libraries with a focus on online visibility and the strength of collection. It can be used to understand the pattern of technology adoption by Indian libraries over the years.

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